Presentation is loading. Please wait.

Presentation is loading. Please wait.

Equality and Human Rights Commission Resource, Performance and Risk Report Period 10, January 2012 Board Version Authors: Philip Mabe Linda Wike Document.

Similar presentations


Presentation on theme: "Equality and Human Rights Commission Resource, Performance and Risk Report Period 10, January 2012 Board Version Authors: Philip Mabe Linda Wike Document."— Presentation transcript:

1 Equality and Human Rights Commission Resource, Performance and Risk Report Period 10, January 2012 Board Version Authors: Philip Mabe Linda Wike Document classification: Restricted 1

2 Contents Overview 1. a)Overview of the current financial position b)Overview of current performance c) Forward look d)Issues and mitigating actions Part I: Resources 2. EHRC financial position a)EHRC financial summary b)Resource spend by group directorate c)Total Resource spend by directorate - key points d)Capital spend (quarterly) e)Statement of financial position f)Discretionary spend: austerity tracker 3. Workforce a-c) Workforce current position, forward plans and key financial points Part II: Performance 4. Operational performance: Delivery status by business plan objective a ) Business plan key objectives status b-o)Objective status by business plan theme 5. Major Project status and change control log a-d)Major project status 6. Operational Key Performance Indicators (KPI) a-c)KPI against target and actual Part III: Risk and reputation 7. Strategic, financial Risks and reputational management a) Key strategic risks b) Financial and procurement risks c) Reputational report management summary 8. Report legend 2 Restricted

3 3 1a. Overview of the current financial position The Board are asked to note the following: Year to date net resource expenditure of £32.1m is 68% of the full year budget. The Home Office has advised as part of the supplementary estimates process, the Commissions budget is to be reduced by £0.9m from a baseline of £47.3m. Full year resource forecast has been reduced this month by £1.0m. The forecast includes significant expenditure during February and March i.e. Voluntary exit costs of £4.7m and £1.0m associated with the buy-out of the Fox Court lease. Full year resource forecast at January is £45.5m, showing an underspend of £1.8m (£0.8m in December) against the full year original budget of £47.3m. Delivering the full year forecast will be a challenge given optimistic forecasts of expenditure in February and March which is not supported by procurement pipeline. Contingent labour costs within the forecast reflect the reduction in the number of interims, which is an over achievement on the plan presented to the Home Office Consultancy and Contingent Labour Board (CCLB). Capital expenditure to date is £1.4m, mostly incurred on the refurbishment of Arndale House, Manchester. Our austerity tracker in section 2f shows that the measures we put in place effective from the 28th May These have delivered savings of around £3.0m or 40% in our discretionary expenditure compared with the same period last year. This includes over £0.3m of savings on consultancy. The key risks for are identified in section 6. Restricted

4 4 1b. Overview of current performance The Board is asked to note that in January the Commission has : Launched the second phase of the 2011/12 voluntary exit scheme to all staff with planned exit date of 31 st March Completed and published our updated non statutory public sector equality duty guidance Obtained Resources Committee approval for the business case for outsourcing corporate support services to Home Office. Published a range of equality information on the 31 st January, to demonstrate how we are meeting the public sector equality duty. Completed first stage of senior level restructuring completed with appointment of new transitional leadership team. Successfully intervened in the Employment Appeal Tribunal case of Bivonas LLP v Bennett which upheld that the law firm Bivonas discriminated against lawyer Mr Bennett on the basis of sexual orientation. Funded the first age discrimination cases heard at the Supreme Court. The cases of Homer v Chief Constable of West Yorkshire and Seldon v Clarkson, Wright and Jakes where the Commission argued that an exception to the law banning age discrimination in employment needs clarification. Successfully defended Court of Appeal case of Preddy and Hall v Bull, Mr and Mrs Bull appealed against the County Courts decision that Mr Preddy and Mr Hall were discriminated against on grounds of sexual orientation when they were refused a double room because of the owners Christian beliefs. Restricted

5 5 1c. Forward look The Board is asked to note the work scheduled for completion during the final quarter, in which the Commission will: Publish the report of the Section 31 assessment of the Treasury in the spending review. Launch the Human Rights Review. Publish our strategic plan. Finalise the Further and Higher Education Voluntary Codes of Practice. Report on findings on evaluation of how well public bodies have responded to the new requirements of the public sector equality duty in relation to publication of equality information. Complete review of the extent to which relevant bodies have implemented the recommendations from our inquiry into recruitment and employment practices in the meat and poultry processing industry. Conclude legal grants programme, following Home Office/GEO confirmation of no transitional arrangements. Employment tribunal case of Musa v Royal Mail explores treatment by a union of a person making discrimination complaints against union members, decision is expected in February. Restricted

6 1d. Issues and Corrective Action The Board is asked to consider the following issues identified in relation to delivery performance : The delays on deliverables within the work programme and resultant forecast underspend of £1.8m (40% of budget). Delivery constraints in the final quarter as a result of sickness absence. At the Quarterly review with the Home Office it was agreed that a RAG status would be provided for all activities and the proposed definitions are provided in Section 8. The GEO have indicated that Ministers are unwilling to lay the remaining six Codes of Practice and have expressed reservations about their value and potential regulatory burden. We have written to GEO setting out our position which is to publish as voluntary codes of practice. The loss of the Hook v British Airways and Stott v Thomas Cook case where the Court of Appeal dismissed their claims for compensation. The ruling means that disabled people cannot seek compensation for injury to feelings if they are discriminated against during a flight (potential claim of ~£60k of costs against Commission) The Commission has yet to receive confirmation of its 2012/13 funding and faces significant uncertainty regarding funding reductions in future years. This has impacted on our ability to develop our strategic and business plans. The Commission is still awaiting ministerial views on the governments consultation on the EHRC reform to inform the development of our strategic plan and organisational change agenda. The Commission is due to be notified of the appointed helpline provider on February 17 th, we will commence discussions on transition arrangements immediately and also start the statutory consultation under TUPE. The proposed date of transfer is June 1 st. The Commission is still awaiting formal confirmation of its procurement delegations. Engagement with Home Office/GEO is continuing as part of developing the Framework Agreement, which will be presented to the next Board. 6 Restricted

7 2a. EHRC financial summary Key points Overall resource forecast is £45.5m (Budget £47.3m) and capital forecast is £1.4m (Budget £1.5m) Control Total Current Status Last Month ResourceG G AdministrationG G CapitalG G Annually Managed ExpenditureG G Estimate: Net Resource RequirementG G Estimate Cash RequirementG G Forecast Spending. (Full Year) £000sBudgetForecast Change on last month Variance Reason for variance Resource Administration £37,927£36,551-£664£1,376 Programme £9,900£9,517-£383£383 Income -£500-£577£26£77 Total Resource £47,327£45,491-£1,021£1,836 Capital £1,500£1,369-£93£131 Annually Managed Expenditure £0-£1,116£0£1, Includes the budget reduction of £73k arising from breach of 2009/10 pay remit. Restricted

8 2b. Total resource spend by group directorate 8 Notes: 1. Movement in forecast since last month 2. Transformation costs are phased towards year end £000s Year to DateFull Year BudgetActualVarianceBudgetForecast Movement 1 Variance Administration Expenditure: Legal £2,175£3,087-£912£3,379£3,873£59-£494 Regulation £4,641£4,408£233£7,084£5,674-£658£1,410 Intelligence and Engagement £2,751£2,734£17£3,439£3,276-£122£163 Corporate Management £11,141£10,989£152£13,636£13,846-£840-£210 Commissioners Office £1,080£1,076£4£1,364£1,263-£22£101 Scotland £1,196£1,193£3£1,567£1,483£10£84 Wales £952£948£4£1,258£1,193-£3£65 Statutory Committees £185£171£14£335£280£0£55 Transition £14£97-£83£5,865£5,663£912£202 Income -£480-£457-£23-£500-£532£26£32 Administration sub total £24,589£24,246£343£37,427£36,019-£638£1,408 Programme Expenditure: Grants £5,152£4,908£244£6,217£6,097-£119£120 Helpline £1,761£1,758£3£2,184£2,118£13£66 Legal casework and mediation £2,201£1,143£1,058£1,499£1,302-£277£197 Income £0 -£45-£45 Programme sub total £8,180£7,809£371£9,900£9,472-£383£428 Total Resource £32,769£32,055£714£47,327£45,491-£1,021£1,836 Restricted

9 2c. Resource spend by group directorate – Key points Resource summary YTD administration expenditure at £24.2m is 67% of the full year forecast and the full year forecast under spend is £1.4m. Full year programme forecast expenditure shows £0.4m underspend due to early termination of grants and reduction in legal costs. Resource - administration YTD workstream expenditure is £1.8m approximately 40% of the full year budget of £4.5m; with only £0.2m incurred in the last period. The full year workstream forecast is £2.5m underspend of £2m. The forecast assumes £0.7m expenditure in the last 2 months of the year. The biggest underspends in the full year forecast are: Implementation of the Equality Act (£0.4m), associated with the Government sign off of the Codes Setting Human Rights standards in Britain (£0.2m), associated with the development of the Human Rights Health check tool Narrowing pay gaps (£0.1m), as a result of the Government decision to follow voluntary pay reporting Development of Regulation Directorate and regulatory tools and standards (£0.35m), as a result of re-scoping and revised timelines for the change programme Other underspends are spread consistently across other workstreams Resource – programme Full year programme forecast expenditure shows £0.4m underspend due to early termination of grants and reduction in legal costs. 9 Restricted

10 2d. Capital spend Key points Year to date capital expenditure is £1.4m, which has been incurred on the refurbishment of Arndale House. The full year forecast capital expenditure of £1.4m now reflects the cancellation of video conference upgrade and the reclassification of some expenditure to resource. Spend by key project £000s Year to DateFull Year BudgetActualVarianceBudgetForecast Movement in Period Variance Arndale Refurbishment £1,338£1,368-£30£1,334£1,369£31-£35 IT Infrastructure£0 £81£0-£7£81 CRM stakeholder£0 £85£0-£39£85 Furniture£0£1-£1£0£1£0-£1 Total£1,338£1,368-£30£1,500£1,369-£93£ Restricted

11 2e. Statement of financial position £000sMar-11Jun-11Sep-11Dec-11Mar-12 Non-current assets: Property, plant and equipment£2,012£2,147£2,807 £2,399 Intangible assets£223£197£172 £80 Total non-current assets £2,235£2,344£2,979£2,479£0 Current assets: Receivables£1,572£1,383£1,160 £1,112 Cash£5,487£4,006£1,890 £1,598 Total current assets £7,059£5,389£3,050£2,710£0 Total assets£9,294£7,733£6,029£5,189£0 Current liabilities: Provisions£1,619£1,652£1,812 £1,945 Payables£6,732£6,949£5,214 £5,518 Total current liabilities £8,351£8,601£7,026£7,463£0 Non-current assets less net current liabilities £943-£868-£997-£2,274£0 Non-current liabilities: Payables £247£277£308 £272 Pension Liabilities £1,444 £1,423 £1,328 Provisions for liabilities and charges£1,850£1,693£1,297 £1,338 Total non-current liabilities £3,541£3,414£3,028£2,938£0 Assets less liabilities-£2,598-£4,282-£4,025-£5,212£0 Taxpayers' equity: General fund-£2,776-£4,460-£4,200 -£5387 Revaluation reserve£178 £175 Total tax payers equity-£2,598-£4,282-£4,025-£5,212£0 As with other NDPBs, our Annual Report and Accounts includes a Going-Concern statement of support from our sponsor department. 11 Restricted

12 2f. Discretionary Expenditure: austerity tracker Key points The reduction in consultancy and contingent staff has saved over £2.6m compared with the same period last year. Our new travel and subsistence policy, which includes a ban on first class travel, has saved almost £0.13m compared to the same period last year. People team are preparing a new policy to cover taxi expenses for Commissioners and staff Spend by category £sYTD Variance%RAG 2010/112011/12 Consultancy £377,125£33,284 £343,841 91%G Contingent Labour £5,521,824£3,283,640 £2,238,184 41%G Overseas Expenses £0£696 £0 N/AR Planes, Trains & Autos £390,261£295,042 £95,219 24%G Hotels £76,805£75,543 £1,262 2%G Subsistence £7,239£8,033 -£ %R Mileage Claims £8,494£7,331 £1,163 14%G Taxis £45,931£13,572 £32,359 70%G Office Overheads £149,230 £85,694 £63,536 43%G Printing & Publications £117,263 £110,941 £6,322 5%G Training & Recruitment £394,619£251,815 £142,804 36% G Conferences £248,518 £203,766 £44,752 18%G Hospitality £242 £769 -£ %R Catering Services £24,646 £17,186 £7,460 30%G Total £7,362,197£4,387,312£2,975,58140%G 12 Restricted

13 3a. Workforce (current position) Workforce and turnover CategoryWorkforce plan at end March 2012 (Subject to new OD ) Year to Date Actual as at 1 st April 2011 as at 31 st Jan 2012 Variance Employees / staff on EHRC payroll Interim Total FTE Total with vacancies Annualised Staff Turnover /112011/ %6.4% 1 FY Budget staff and interims: £27,513 Spend by Area Year to DateFull Year ForecastActualVarianceBudgetForecast £000s Staff PayContingent Labour Staff PayContingent Labour Staff PayContingent Labour Staff PayContingent Labour Staff PayContingent Labour Legal£2,535,6280£2,540,4130-£4,785£0£2,971,1410£3,044,374 0 Regulation£3,278,714£443,482£3,251,939£440,128£26,775£3,354£4,235,635£473,052£3,852,335 £477,676 Intelligence and Engagement£3,321,304£588,400£3,317,464£583,780£3,840£4,620£4,210,945£570,745£3,973,716£672,403 Corporate Management£3,280,276£2,289,069£3,265,414£2,240,801£14,862£48,268£4,204,472£2,022,300£3,963,855£2,655,588 Commissioners Office£1,025,6060£1,024,1810£1,425£0£1,268,747£0£1,196,744£0 Scotland£1,012,0500£1,009,2320£2,818£0£1,244,388£0£1,205,816£0 Wales£914,8300£911,0360£3,794£0£1,143,702£0£1,089,424£0 Statutory Committees£53,7510£52,7830£968£0£24,000£0£70,293£0 Transition 3 £ £0-£18,931£5,049,698£94,945£4,926,650£18,931 Total£15,422,159£3,320,951£15,372,462£3,283,640£49,697£37,311£24,352,728£3,161,042£23,323,207£3,824,598 1 Excludes 41.2 FTEs / 45 leavers who left at the end of June 2011 under the VES scheme 2 Based on Cabinet Office and ONS guidelines for FTE calculations 3. Transition staff forecast includes VES/VER costs 4. Include pay remit budget reduction of £73k 13 Restricted

14 3b.Workforce – forward plan By Directorate Total workforce Baseline Total 1 April Total 1 Prior month Employees / staff on EHRC payroll 1 InterimsTotal Current month SMT approved vacancies to recruit 2 Total Including Vacancies Workforce plan projection Variance, pressure/ headroo m FTEs as at 1st April 11 as at 31 st Dec 11 as at 31 st January 12 To end of Mar-12 Legal Subject to new OD Regulation Intelligence & Engagement Corporate Management Scotland Wales Commissioners Office Total Based on Cabinet office guidelines for FTE calculations 2 Excluding vacancies approved to be recruited to replace interims. 14 Restricted

15 3c.Workforce – Key financial points Staff pay, core and associated costs Changes in timescales for the organisational redesign have resulted in delays to planned recruitment to vacancies. The forecast full year under spend against budget will be ~£1.03m. Contingent labour The full year forecast shows an overspend of £0.66m against budget, which was based on the planning assumption that all interims would exit the Commission by September. The full year forecast expenditure shows a faster reduction in interims than was submitted in the plans to the Home Office CCLB. Labour turnover Annualised staff turnover is 6.4% for the last 12 months compared with 8.12% for the previous 12 months (excluding the 41.2 FTE VES leavers in June 2011). We expect annualised turnover to remain lower following the launch of the Phase 2 VE scheme and pending the implementation of the new Organisational Design. Total workforce, excluding vacancies, has reduced by 77.3 FTEs (which includes 17.2 FTE interim leavers and 41.2 FTE voluntary exit scheme leavers) in the period since April Reductions will continue over the next few months with the current VES scheme and planned exits of interims and staff on fixed term contracts at the end of March The increase in Corporate Management staff numbers since April includes the formal transfer in of Legal Grants staff and the establishment of the Reform team. 15 Restricted

16 4a.Operational performance: business plan key objectives status The Board is asked to note the overall RAG status of the business plan objectives. Objective Deliverable RAG Status Full Year £000 BudgetForecastVariance 1. To make the equality act easier to understandG 2,7922, To promote human rights and raise awarenessG 1,9101, To improve equality and human rights outcomes Administration Programme G 4,208 4, ,900 9, To build our evidence base for effective regulationG 4,3373, To ensure that the economic recovery is fair and equalA 1, To reform the CommissionA 7,5387, Subtotal 31,69329,8071,886 Corporate Management 6,7707, Overheads 9,3649, Income Total 47,32745,5001,827 1 Includes b udget reduction of £73k arising from breach of 2009/10 pay remit. 16 Restricted

17 Deliverable and milestonesPlan Start Date Plan End Date Forecast end date RAGHighlights, issues and risks 1. Support public bodies to protect and promote equality as employers and through services they deliver through production of concise, easy to follow guidance and Codes of Practice. 1.1 Submit analysis of the responses to the consultation to GEO and revise Codes of Practice in light of those responses (S1.3) Apr 2011 Sep /13 R Due to delays consequent on lack of Government sign off, the timetable for delivery of the Codes of Practice will extend into 2012/13. The option to publish the PSED (GB) and Education Codes of Practice as voluntary codes is being considered. 1.2 Publish revised practical, plain English guidance on the new public sector Equality Duties (S1.3) Sep 2011 Mar 2012 G Initial suite of PSED NSG for England, Scotland and Wales delivered to schedule. 4b. Objective: To make the Equality Act easier to understand 17 Restricted

18 Deliverable and milestonesPlan Start Date Plan End Date Forecast end date RAGHighlights, issues and risks 2. Support business, particularly SMEs, to create fairer, more inclusive work places 2.1 Hold a series of confidence building events with SMEs to help improve their compliance with key provisions in the Equality Act (E1.4) Apr 2011 Mar 2012 G The third SME event will be held in Birmingham on 21 February with one further event planned for the North in March. A tender for the production of tailored guidance for SMEs has been issued and applications will be considered on 3 February. 3 Evaluate the impact of the Act and of our guidance 3.1 Report on evaluation of the effectiveness of existing Codes of Practice and guidance (S1.4) Dec 2011 Mar 2012 G Survey now complete and results being analysed The report will be finalised in February. 3.2 Contribute to the evaluation of the effectiveness and awareness of the Act with GEO (S1.7) Apr 2011 Mar 2012 Mar 2012 G Research commissioned on pre-employment questionnaires to establish baseline of extent to which health questions are used to support evaluation of the Act. 4c. Objective: To make the Equality Act easier to understand 18 Restricted

19 4d. Objective: To promote human rights and raise awareness Deliverable and milestonesPlan Start Date Plan End Date Forecast end date RAGHighlights, issues and risks 1. Promote the practical value of the Human Rights Act 1.1 Develop and implement a strategic influencing and communications plan for human rights and the Human Rights Act to enable informed public debate (S7.1) Apr 2011 Jun 2011 Achieved G Tender process completed with the appointment of a contractor to undertake focus groups with the public sector. The time line for activities being scoped and agreed. Final interviews underway to appoint a contractor to complete focus groups with the general public 1.2 Submit report and oral evidence to Bill of Rights Commission on the EHRCs position (S8.1) Apr 2011 Dec 2011 Achieved Nov 2011 G Commissions response to the Bill of Rights consultation submitted. Timetable for further submissions to Bill of Rights Commission being developed for agreement by the Board. Economic, Social and Cultural Rights Conference has now taken place. 19 Restricted

20 Deliverable and milestonesPlan Start Date Plan End Date Forecast end date RAGHighlights, issues and risks 2. Improve public service delivery 2.1 Pilot a human rights 'health check' tool for public authorities and civil society organisations to appraise human rights compliance and performance and measure uptake (S11.3) Sept 2011 Mar 2012 On hold R The health check tool for public authorities is on hold subject to consideration of a similar tool being developed by the Scottish Human Rights Commission. To be reviewed as part of 2012/13 Business Plan 20 4e. Objective: To promote human rights and raise awareness Restricted

21 4f. Objective: To promote human rights and raise awareness Deliverable and milestones Plan Start Date Plan End Date Forecast end date RAG Highlights, issues and risks 3. Contribute evidence to setting human rights standards at home and abroad 3.1 Submit authoritative reports to the UN on the UKs compliance with treaty obligations in-line with UN Committee examination timetable (S9.1) Apr 2011Mar 2012 Mar 2012 G Convention on Rights for Persons with Disabilities: Held second online seminar on 16 th January 2012 – getting access to justice. Convention Against Torture: Consultation documents uploaded to website and one regional event held (Yorkshire and Humber). Convention for the Elimination of Discrimination Against Women: The second advisory committee papers approved and meeting to take place on the 15th February The fieldwork stage, for the research, has now commenced. 3.2 Develop and implement action plan in relation to the Universal Periodic Review (UPR) (S9.3) Apr 2011Sept 2011 Achieved G Consultation and awareness raising activities complete. Submission to the Office of Commissioner on human rights drafted, approved by Regulatory Committee and SRO, and now disseminated to stakeholders. EHRC report has been submitted to the Human Rights Council. 4. Provide authoritative advice on human rights 4.1 Complete and publish citizenship and Human Rights course materials for secondary schools to develop young people as human rights 'auditors' of the future (S11.7) Apr 2011Sept 2011 Achieved G Equal Rights, Equal Respect key stage three, equality and human rights teaching resources launched on the 28th September. 21 Restricted

22 4g. Objective: To improve equality and human rights outcomes Deliverable and milestonesPlan Start Date Plan End Date Forecast end date RAGHighlights, issues and risks 1. Increase the success rate of the use of our legal powers to protect the rights of individuals 1.1 Conclude significant test cases with a 70% success rate that clarify and define existing interpretation of equality and human rights legislation (S2.1) Apr 2011 Mar 2012 Mar 2012 A 1 new legal action in January 2012, bringing the total year to date to 25. Success rate of 61%. The hearing in the case of Musa went ahead as scheduled and a decision is awaited – currently expected towards end of February. 2. Complete existing inquiries and investigations and follow up to previous inquiries to ensure improvements in relevant industries 2.1 Complete s16 Inquiry into disability related harassment and launch report of findings and recommendations (S3.1). Apr 2011 Sept 2011 July 2012 G DHI report launched The development of the Manifesto for Change structure and project plan have been agreed as has the stakeholder engagement strategy. For delivery in 2012/13 The Disabled Peoples User Led Organisation (DPULO) consultation event successfully delivered significant participation from sector leads and CEOs. 2.2 Complete s16 Inquiry into the home care of older people to increase awareness through publication and promotion of findings and recommendations (S4.1) Mar 2012 Mar 2012 G Home Care Inquiry continues to receive positive media coverage following its successful launch in November. Support is being provided to Baroness Greengross's amendment to the Health & Social Care Bill to extend the HRA definition of public function to cover private and voluntary home care providers. 22 Restricted

23 4h. Objective: To improve equality and human rights outcomes Deliverable and milestones Plan Start Date Plan End Date Forecast end date RAG Highlights, issues and risks 2. Complete existing inquiries and investigations and follow up to previous inquiries to ensure improvements in relevant industries 2.3 Complete s16 Inquiry into human trafficking in Scotland to increase awareness through promotion of findings (S19.1) Apr 2011 Mar 2012 Achieved Nov 2011 G Research report published as further background to Inquiry findings. Draft follow-up plan and Lessons Learned report reviewed by Project Board. 2.4 Complete formal review of progress against recommendations and improvement of baseline data (S5.1) - Financial Service Inquiry - Construction Service Inquiry -- Meat and Poultry Inquiry Apr 2011 Jun 2011 Mar 2012 May 2012 GGAGGA Review completed and follow-up work agreed by Regulatory Committee. The forecast end dates reflect the scoping and delivery of the follow-up work. Report published and preparations for a soft launch are underway. Seminar planned for 8 th March led by Commissioner Kay Carberry. City HR Associates will facilitate the implementation of the inquiry recommendations. Construction Service Inquiry follow-up completed with the Construction and Diversity Leadership Forum now leading the work on a self-maintaining basis. Meat and Poultry Inquiry follow-up will extend until May 2012 given the high volume of evidence received. However, the core of the work will be completed in 2011/12. Final analysis and the report publication has been subject to changed controlled to go into Q1 2012/ Restricted

24 4i. Objective: Build the evidence base for effective regulation Deliverable and milestones Plan Start Date Plan End Date Forecast end date RAGHighlights, issues and risks 1. Build and maintain a sophisticated centre of intelligence on equality on equality and human rights 1.1 Create a new integrated intelligence function and intelligence hub (R6.3) a) Scope information sources and gaps and infrastructure requirements b) Pilot intelligence hub c) Review requirements and commissioning. Apr 2011 Jun 2011 Achieved GGAGGA Scoping completed. Jun 2011 Sept 2011 Achieved Pilot of intelligence hub completed. Oct 2011 Dec 2011 Mar 2012 Requirements review completed and gap filling research commissioned (see below). 1.2 Finalise and populate our measurement frameworks for equality, human rights and good relations (R4.1) Apr 2011 Mar 2012 Mar 2012 G LSE/Natcen appointed to do first phase population work. Separate contract let for BCS/SCS population. First set of tables due mid February. Internal work underway to develop the frameworks as meaningful intelligence tools and to fill remaining gaps. 1.3 Publish our first Human Rights Review looking at the evidence base for human rights (R5.1) Apr 2011 Dec 2011 Mar 2012 A Publication now re-scheduled for early March. New process of engagement with other government departments agreed. Responses due from the Ministry of Justice. 24 Restricted

25 4j. Objective: Build the evidence base for effective regulation Deliverable and milestonesPlan Start Date Plan End Date Forecast end date RAGHighlights, issues and risks 2. Increase the transparency and objectivity of our regulatory processes 2.1 Establish a Regulatory Decision Unit to provide a clear and transparent process for our regulatory decisions (R6.4) Apr 2011 Sept 2011 Achieved Dec 2011 G Regulatory Decisions Pathways now established and progressing well. Further refinement of the process will be the subject of a discussion paper due for consideration by SMT in mid February. 2.2 Build evaluation and impact assessment into regulatory interventions and follow-up including the Disability Harassment Inquiry (DHI) and Home are for Older People Inquiry (R4.2) Apr 2011 On- going Mar 2012 G The recommendations and outcome measures of the Disability Harassment and Home Care inquiries have been reviewed. A practical template for economic appraisal will be developed. Research commissioned on evaluating the comparative use of regulatory powers including the evaluation of the effectiveness of enforcement powers began in January. 2.3 Introduce use of cost benefit analysis into regulatory interventions including the DHI and Home Care for Older People Inquiry (R4.3) July 2011 On- going Mar 2012 G 25 Restricted

26 4k. Objective: Ensure that economic recovery is fair and equal Deliverable and milestones Plan Start Date Plan End Date Forecast end date RAGHighlights, issues and risks 1. Understand the impact of public spending decisions and ensure their effects are spread evenly across society 1.1 Complete S31 assessment of HM Treasury and report on findings and recommendations (R1.1) July 2011 Dec 2011 Mar 2012 G Delivering to the revised timetable as an agreed change Draft report is being revised to incorporate comments from the lead Commissioner prior to project board sign off. Associated report, "Building Equality into Value for Money", has been reviewed and is being finalised. Report launch planned for 1 st week of March 2. Monitor how public bodies fulfil their new duty innovatively make progress on equalities 2.1 Monitor and assess public bodies compliance with the equality duty (R2.1-4) Apr 2011 Mar /13 A Forecast end date reflects the delay in the public sector duty regulations coming into force and as a result the assessment work will continue into 2012/13. Amber status due to the overall timeline pressures on this workstream. On track to have initial findings of our monitoring baseline on the equality information by the end of Q4. 26 Restricted

27 4k. Objective: Ensure that economic recovery is fair and equal Deliverable and milestones Plan Start Date Plan End Date Forecast end date RAGHighlights, issues and risks 3. Establish partnerships with regulators and inspectorates to monitor and increase implementation of the equality duty 3.1 Review and continued implementation of our MOU with the Care Quality Commission (CQC). (R3.1) Mar 2011 Mar 2012 On- going G New objectives for MOU have been formally agreed with CQC. Training presentations at CQC Regional Days continues, promoting the joint Guidance, with 720 inspectors now trained. 27 Restricted

28 4l. Objective: Ensure that economic recovery is fair and equal Deliverable and milestones Plan Start Date Plan End Date Forecast end date RAGHighlights, issues and risks 3. Establish partnerships with regulators and inspectorates to monitor and increase implementation of the equality duty 3.2 Exchange of letters with the UK Borders Agency agreeing partnership working arrangement (R3.2) 3.3 Equality and human rights integrated in Ofsted inspection framework and action on bullying and other priorities measured (R2.6) Sept 2011 Mar 2012 AGAG We are still awaiting the Chief Inspector of UK Border Agency (ICIUKBA) response to our letter setting out proposals for collaboration which was expected in early January. a follow- up letter has been sent on 2nd February. Ofsted has confirmed no regression on equality with removal of the limiting judgement and that evidence on all protected strands will form part of inspection judgements. A thematic review of bullying in schools will be published March as part of Governments Measuring Progress on bullying initiative. 28 Restricted

29 Deliverable and milestonesPlan Start Date Plan End Date Forecast End date RAGHighlights, issues and risks 4. Build employers, particularly SMEs confidence in creating fair and inclusive workplace. 4.1 Develop standards with private sector enabling organisations to embed equality, diversity and human rights into doing business (E1.1) Apr 2011 Sept /13A An MOU with Ernst & Young has been agreed regarding the development of a set of national equality standards. The first draft the EHRC generic Business Case section has been produced. A final version will be ready at the end of February. A final decision on the timing of the Business Summit will be made after discussions with BIS. This is likely to be in the early part of 2012/13 to optimise its impact. 5. Narrow pay gaps and break down barriers to the workplace for a range of groups making progress as our economy grows 5.1 Develop and promote guidance to support voluntary approach to reporting data about pay and grading of men and women (E2.1) Apr 2011 Sept 2011 TBC with GEO A GEO/EHRC workshop to be held to co-ordinate our respective work. New dates for the meeting have yet to be confirmed 4m. Objective: Ensure that economic recovery is fair and equal 29 Restricted

30 4n. Objective: To reform the Commission Deliverables and milestones Plan Start Date Plan End Date Forecast End Date RAGHighlights, issues and risks 1. Deliver the strategic plan 1.1 Phase 1: Consult on the Strategic Plan and respond. (F1.3) 1.2 Phase 2: Consult on draft strategic aims & respond (F1.3) 1.3 Phase 3: Publish and consult draft Strategic Plan for (F1.3) Jun 2011 Sep 2011 Feb 2012 Sept 2011 Dec 2011 Mar 2012 Complete Dec 2011 Mar 2012 GGAGGA Draft strategic plan was considered by the Board on the 26th January 2012, following discussion at the taskforce on the 12th January. Agreement reached that strategic plan will only set a broad direction of travel given the uncertainty associated with the Commissions funding settlement and the outcome of the Governments consultation on our powers and duties. 2. Deliver a new organisational design (OD) to support the strategic plan, meeting all requirements of good practice for consultation 2.1 Publish final Organisational Design and recruit to all posts (F3.1) 2.2a Complete VE processes (F3.5) b Complete VR/CR processes (F3.5) Apr 2011 Mar /13 Mar 2012 Mar 2013 AGAAGA Organisational change began later than planned owing to delay in securing government approval. First stage of senior level restructuring completed with appointment of new transitional leadership team. Development of organisational wide Organisational Design and Operating Model has began. Second phase of VES open to all staff launched with over 130 expressions of interest received. 3. Deliver response to HMG consultation and implement any changes to powers, duties and accountability which follow 3.1 Respond to HMG announcement, agree implementation plan (F2.3) 3.2 Deliver smooth operational transition for helpline and grants (F3.2) Dec 2011 Mar 2012 AAAA Awaiting Government response. The Commission is due to be notified of the appointed helpline provider on February 17 th. Discussions on transition arrangements and start of statutory consultation under TUPE will commence The planned transfer date is 1st June Working with GEO to manage the cessation of the majority of the legal grants 31st March Restricted

31 4o. Objective: To reform the Commission Deliverables and milestonesPlan Start Date Plan End Date Forecast End Date RAGHighlights, issues and risks 4. Develop target operating model for implementation with new OD 4.1 PPM methodology & training implemented 4.2 Intelligence & information strategy agreed 4.3 New technology strategy agreed (F3.4) Jun 2011TBD R New Change Board established and governance structure agreed. New transitional leadership team now involved in developing our new operating model and ways of working 5. Alternative sourcing plan agreed and ready for implementation 5.1 Forward plan on future sourcing of Corporate Services agreed for implementation (F5.1) Phase 2 Sept 2011 Phase 1 Dec 2011 Achieved Phase 2 Mar 2012 GAGA Outline business case presented to SMT and Resources Committee and approval received for outsourcing corporate support services through shared services with the Home Office in principal. Working with Home Office to pilot use of Estates management shared services in Q1 2012/ Restricted

32 5a. Major projects status ProjectMain achievements in the last month Main activities in the next monthIssues facing the project Equality Act Codes and Guidance End date Mar -12 Forecast Q1 2012/13 RAG: R Trend FEHE provider guidance has been published. FEHE user guidance is awaiting sign off from legal. Schools User guidance is undergoing peer-review to ensure end-user needs are met and will be published April 2012 Revised PSED NSG (England) published by the end of January. Early indications are that these NSGs have been well received PSED NSG (Wales) is now available on our website translated into Welsh Decision by SMT relating to future of Codes and Tranche 3 NSG. Promotion of EHRC guidance at the Safeguarding Adults conference 21st February. FEHE User NSG to be reviewed and commented through internal sign- off Schools User NSG completion of further peer-review testing and start on re-drafting PSED for Schools England NSG re- drafted and peer-review completed PSED for Schools Wales NSG re- drafted, prepared for peer-review Paper for SMT re the Procurement NSG to move focus from PSED to broader equality legislation Ongoing research into pre- employment questionnaires to establish a baseline for S60 of the Act This project continues to be substantially delayed due to not being able to move forward on the Codes. In reply to a letter from the EHRC CEO to the GEO expressing our concerns re the delay, the GEO made it clear that Government are not willing to lay the PSED Codes as they currently stand. They have not addressed the questions of the FE/HE or Schools Codes. The ministerial concerns relating to the Codes and the resulting delays means we have serious concerns about the resources and budgets that will be needed to complete the work in 2012/13. The ongoing delays to the Codes are at risk of seriously impacting on our reputation with stakeholders. 32 Restricted

33 ProjectMain achievements in the last month Main activities in the next monthIssues facing the project Inquiry into Home Based Care End date: Mar - 12 Completed Nov 11 RAG: G Trend: Content for guidance on commissioning agreed with author and project reference group. Final advisory group meeting took place on 16 January 2012 Parliamentary briefing and work supporting Baroness Greengross's amendment to the Health & Social Care Bill. Selection of author for older peoples guidance Further HCI follow up planning First draft of guidance on Commissioning First draft of guidance for older people. 5b. Major projects status 33 Restricted

34 5b. Major projects status 34 ProjectMain achievements in the last month Main activities in the next monthIssues facing the project Disability Harassment Inquiry End date: Sep - 11 MANIFESTO FOR CHANGE Forecast : July 12 RAG: N/A Trend N/A Delivered Disabled Peoples User Led Organisations (DPULO) conference held with 91 attendees including 10 sector leads and 22 DPO chief executives Sector engagement strategy underway (85% completed). Follow up report – Manifesto for change report drafted Wales team have met with the Deputy Minister for Children & Social Services in relation to the Social Services Bill. Wales team have met with key representatives in the Welsh Government to discuss how mandatory possession orders in social housing could be extended from Anti Social Behaviour to cover disability related harassment. Follow-up plan for DPULO event – online consultation evaluation and production of toolkit. Strategy to engage Education and Local Government sectors in place. Commission legal opinion: a) Amendment to section 146, b) On providing greater protection for victims in court Developing the strategy for an Impact assessment of selected inquiry recommendations. Engagement with the Welsh Deputy Minister, officials and other interested organisations to influence the shape of the Social Services Bill in Wales White paper. A strategy is being put in place to increase response rate to lessons learned questionnaire before further evaluation. Review being undertaken to strengthen sector engagement where needed. Impact of localism and commissioning in particular in respect of agreements currently being reached with authorities. Restricted

35 5c. Major projects status 35 Restricted ProjectActivity and achievements in the last month Main activities/ highlights in the next month Issues facing the project Assessment of HM Treasury End date: Mar-12 Forecast : Mar-12 RAG A Trend Further legal advice obtained from James Goudie QC in relation to HM Treasury comments on draft report. Report revised in light of these. Draft report with Lead Commissioner for sign off. Make amendments and send to HM Treasury Chair to brief chief secretary to the Treasury Comments back off HM Treasury Edit report and report circulated for sign off Launch Tight timeline for agreement and delivery of report ProjectActivity and achievements in the last month Main activities/ highlights in the next month Issues facing the project Human Trafficking Inquiry End date: Mar -12 Forecast : Nov-11 RAG: G Completed Trend Research report published as further background to Inquiry findings. Draft follow-up plan and Lessons Learned report reviewed by Project Board. Continue implementation of short- term follow-up plan. Draft PID for 2012/13 follow-up and monitoring work. No significant risks identified.

36 5d. Major projects status ProjectActivity and achievements in the last month Main activities/ highlights in the next month Issues facing the project Human Rights Review End date: Dec - 11 Forecast : Mar - 12 RAG : A Trend: Re-drafting process underway and two new chapters completed in the new format. Passed to external QA and MoJ Additional writing/editing capacity commissioned Good practice case studies being researched and drafted Completion of chapters and process through internal approvals Finalisation of case studies Consultation on content across government Review of launch strategy Publication now re-scheduled for early March Responses from MoJ etc incorporated into the latest drafts and near final copy is now in place Filming for launch package signed off 36 Restricted

37 Measure10/11 outturn Full year target YTD actual RAGTrend Disciplined delivery: delivery of high-impact interventions and grant funded programmes Total number of new strategic legal actions R Success rate of completed strategic legal actions 87%70%61%A Total number of pre-enforcement actions allocated for consideration R Total number of S27 cases referred to the Conciliation Service R % of S27 cases concluded resulting in full and final settlement 86%70%72%G % of satisfactory monitoring reports received from grant recipients [of those received] 100% G 6a. Operational Key Performance Indicators Delivery of high impact interventions and grant funded programmes Commentary There was 1 new legal action in January. Year to date the Commission has taken 25 legal actions compared with 59 in the same period last year. This reflects our re-focus on legal actions that meet the criteria set out in the legal casework and litigation strategy and the substantial reduction in legal resource capacity. Assessment of legal actions success rate is being finalised, of the concluded cases assessed to date there has been a 61% rate in terms of whether the original objectives were broadly met. 3 new pre-enforcement actions in January compared to 11 in December, bringing the total year to date to 71. In January 4 new cases were referred to conciliation service bringing the year to date total referred to 35. No cases were concluded. In total 36 mediation cases have been concluded this year and of these 26 achieved full and final settlement. Note: These measures were set as part of the strategic plan and targets refreshed in April Restricted

38 Measure10/11 outturn Full year target YTD actual RAGTrend Delivering excellence in advice, guidance and information % of letters and s answered within 5 days service standard 95%85%98%G % of all calls presented to the helpline service answered 84%85%93%G Number of calls to the specialist legal advice line 118>12029R Number of unique visitors to website 1m>0.8m0.98G Number of visitors to the website 1.4m>1.1m1.3G Number of complaints received 72<7540G Number of complaints acknowledged within 5 working days 68%90%97%G Number of complaints responded to within 20 working days 91%90%94%G 6b. Operational Key Performance Indicators Delivering excellence in advice, guidance and information Commentary: There were 3,584 calls to the helpline service in January, 93% of calls received were answered. Year to date the service has handled over 32,000 calls, the majority of which relate to disability (46%) followed by race (10%) human rights (6%) and gender (5%), pregnancy and maternity (2%) respectively. There were no calls in relation to new protected strand of marriage and civil partnership. In January the Helpline service handled s and letters. There have been over 17,000 year to date and 98% have been responded to within our service standard of 5 days. The specialist legal advice line received 2 calls in January, bringing the year to date total to 29. In January there were 3 new complaints, relating to advice provided by the Helpline. Total complaints to date this year is 40. There were 163,000 visitors to the website in January compared with almost 85,000 in December, bringing the year to date total to 978,000, this represents a 20% increase year on year. Sessions in January were mainly driven by the Equality Act and PSED guidance, and EA digital partnership marketing strategy. 38 Restricted

39 10/11 outturn Full year target YTD actual RAGTrend Authoritative and responsive: high performing organisation Number of Freedom of Information (FoI) requests received 150<150136R % of FoI requests responded to within the statutory deadlines 86%100%98%G Number of Data Protection Act (DPA) requests 38<4030G % DPA requests responded to within the statutory deadlines 78%100% G Complaints upheld by the Information Commissioners Office 1.4%<2%1G % staff attendance at training events 82%90%76%A % of staff satisfied that the training objectives were met 97%80%91%G % staff turnover excluding VES 9.7%10%6.4%G Staff days lost to illness per FTE 11<910.51G 6c. Operational Key Performance Indicators Authoritative, responsive and high performing organisation Commentary: 12 new FOI requests in January compared with 3 in December and 13 in November. Of the 10 due for response in the month all were acknowledged within statutory deadline. Total requests to date remain high at 136 compared to 115 in the same period last year. 43% of FOIs relate to EHRC policy, 27% to employment (including staff composition and reward) and 17% relate to corporate issue such as expenditure. 4 new requests under the DPA received in January, bringing the year to date total to 30. All requests responded to within agreed timescales. No corporate training events have taken place in January. To date 575 staff have attended 20 corporate training events. Year to date since April staff turnover for the year is low at 6.4% excluding VES leavers. There was an increase in days lost to illness in 39 Restricted

40 7a. Strategic Risks Includes a summary of the detailed risk register as at the end of 10 th February, which will be reviewed at the next ARC meeting. Lack of Strategic Plan & Business Plan Inability to define objectives or allocate resources Disruption arising from transition to and appointment of new Board Risk 1. Rating 21 Likelihood: M Assessed impact: VH BRAG: Black Change Programme: Lack of money / resource to deliver programme Impact on morale & productivity of delay Departure of staff Difficulty of recruitment Inability to deliver Operational objectives Operational impact of risk 1 Non-compliance with Governance framework Application of powers: Response to Consultation New Framework document undermines NHRI status Relationship with wider Government Uncertainty of funding 2012/13 funding not agreed Funding reductions in future years Current year potential under spend Risk 3. Rating 21 Likelihood: M Assessed impact: VH BRAG: Black Risk 4. Rating 21 Likelihood: M Assessed impact: VH BRAG: Black Risk 5 Rating 24 Likelihood: H Assessed impact: VH BRAG: Black Risk 2. Rating 21 Likelihood: M Assessed impact: VH BRAG: Black RiskDetail 40 Restricted Trend Mitigating Actions 1. Clarity of funding to be sought from GEO urgently 2. Financial modelling for 2012/13 and beyond to be risk based and key assumptions agreed by SMT and Board 3. Active engagement in HO Zero Based Review 4. Continued strengthening of financial forecasting 1 Analysis of FD in submission to Board to ensure potential impacts minimised 2. Networking with wider Government contacts. Attendance at inter-departmental meetings. 3. Involvement of Chair/Comns in influencing people 1. Business Plan deliverables for 2012/13 to be achievable in terms of resources available 2. Agreement with HO/GEO re effective delivery by HO of corporate services through shared services agenda 3. Operating model developed as integral part of change 1. One off change expenditure ring fenced in 12/13 budget 2. Communication strategy and plan for employees and other stakeholders 3. programme governance, risk and issue management 4. Planned recruitment, ongoing redeployment 1. Preparation of strategic plan/business plan for Board 2.Improvements to resource planning & financial monitoring 3. Close liaison with new Chair/GEO during process 4. New Board to be engaged early in plans for 2013/14

41 7b. Financial and procurement risks Key risks to 2011/12 finances are set out below. These risks have not been factored into forecasts. Value Likelihood Proximity Delegated financial authority: Working with Home Office on the introduction of Home Office spending controls. Financial delegations received and procurements delegations still awaited. Mitigation: Close working with the Home Office Retrospective POs: Incidence of retrospective POs cumulatively to December is 17% hence potential understatement of actual financial commitments which undermines reporting & forecasting. Mitigation: All instances of retrospective POs reported to SMT. Withdrawal of financial delegation. Programme expenditure start-up. Limited information available from programme boards on plans and profiled spend. Mitigation: Boards to provide plans Significant under spend High March 2012 Value Likelihood Proximity Significant under spend Medium March 2012 Value Likelihood Proximity £0.25m under- spend Medium March 2012 Voluntary Exit: Agreement awaited for voluntary exit scheme that is budgeted to reduce staff numbers by 75 in March Mitigation: Opportunity to utilise surplus funds to close out redundant property leases. Value Likelihood Proximity £1.0m under-spend Medium March Restricted Early termination of leases: Potential underspend if unable to terminate lease of vacant premises before 31 March 2012 Mitigation: Regular dialogue with DWP (landlord) to seek termination Value Likelihood Proximity £1.0m under-spend Medium March 2012

42 Key Control Totals (RAGS) Forecast within budgetG Needs careful monitoringA Needs urgent attentionR Key Spend Year to Date and Forecast Forecast spend remains unchanged since last month Forecast spend increased since last month Forecast spend decreased since last month 8. Report legend Financial control totals for the EHRC are: Resource:£47.33m Of which Administration: £37.93m Capital:£1.5m 42 Restricted Objective RAGS Delivered on schedule and on budget G Due date passed. Recovered this financial year. Risk of over/underspend A Significant delay. Will not be delivered this financial year. Significant over/underspend R


Download ppt "Equality and Human Rights Commission Resource, Performance and Risk Report Period 10, January 2012 Board Version Authors: Philip Mabe Linda Wike Document."

Similar presentations


Ads by Google