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© Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes John Haymaker, PhD, AIA, LEED ap Lecture 3: Teams.

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Presentation on theme: "© Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes John Haymaker, PhD, AIA, LEED ap Lecture 3: Teams."— Presentation transcript:

1 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes John Haymaker, PhD, AIA, LEED ap Lecture 3: Teams

2 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes How things are: Goals Environmental Economic Equitable We explain methods (Represent, Define, Saturate, Partition, Weight, …) to make more comprehensive, transparent, systematic, and precise models of Teams and Goals: How things could be: Agenda But information is project-specific  each team needs to define and manage Teams Stakeholders Designers Decision Makers Formal models of: Informal definition and management of project teams and goals. Methodology: MACDADI-IN-AN-HOUR debrief

3 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Reflection on MACDADI in an Hour

4 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Reflection on MACDADI in and Hour

5 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Narratives : Dependencies

6 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Who? Did What?

7 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes

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9 In about three hours, we: Established teams, generated goals, prioritized goals, generated options, analyzed options, evaluated tradeoffs, selected an option. We also communicated all of this in formal models that can be broadly accessed and interpreted by a third party, and potetnially a computer.

10 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Models All Models are … Wrong Some Models are …Useful

11 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes How things are: Informally defined and communicated Orgs

12 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Teams

13 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes How teams are: Decision Makers Decision Makers create the opportunity for designers to satisfy stakeholders, and select the options “We’re building a hospital at this site, even if the neighbors would be happier with having an amusement park.”

14 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes How teams are: Many Designers Participate Designers pose and analyze options that affect building performance “We engineer heating, ventilation, and air conditioning (HVAC) systems.” Acoustics Electrical Parking Architecture Estimating Plumbing Architectural Detailing Fire Structural Engineering Audio Visual Interiors Sustainability Civil Engineering Lighting Waterproofing Construction Mechanical Engineering Workplace Planning

15 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes How teams are: Many Stakeholders are affected Gatekeepers are individuals and teams with the power to constrain the range of viable options “You may not place waterless urinals in public bathrooms.” Board of DirectorsLabor Union Building Department Occupational Health Authority (OSHA) Chief Financial OfficerPlanning Commission Environmental Review CommissionSpecialty Equipment Supplier Fire MarshalSpecialty Material Supplier Insurance InspectorAn all-powerful Stakeholder

16 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Stakeholders Builders Maintenance Staff Student Occupants Donors Neighbors Staff Designers Press Suppliers Faculty Residents Utility Companies Insurers Student Non-Occupants World population Stakeholders are groups of people the design might affect. “As a student, I want the building to be filled with natural light, but not to be so expensive that my tuition goes up”

17 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes How teams are: Roles get muddled People daily serve as stakeholder, designer, and owner, for many decisions. People therefore:  Understandably try to serve in all roles during design  Aren’t the most expert at all roles  We require discipline and guidance to work together best

18 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes CEE 143/ Jan 29 Breakdown structures in VDC Product Breakdown Structure (PBS) Major types of components Organization Breakdown Structure (OBS) Major types of organization components Process (Work) Breakdown Structure (WBS) Major types of tasks Breakdown structures Hierarchical Relate to each other Types, than instances

19 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes How Teams Could Be: Project Team models Project Team List (until saturated), Define (until clear), Group (until balanced), then Weight (until authentic) Improve the model iteratively

20 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Saturate a List of Affected Team Members (Here Stakeholders)

21 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Three-tier Organization of Stakeholder Groups for Hospital

22 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Define Representatives of Stakeholder Groups MACDADI

23 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes In process Narrative describing team modeling

24 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Team Model (less gatekeepers)

25 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Advanced Organizational Modeling Beyond the scope of MACDADI, Narratives, and this class

26 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Virtual Design Team: Big Ideas Organization analysis allows predicting the volume and distribution of hidden work: the coordination and rework that make projects late and participants overworked and frustrated How “good” is this Organization – Process design? Simulation predictions: –Gantt chart –Risks, …

27 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes 27 Conceptual underpinning: Model Model Programs Projects Tasks Organization Precedence Exception reporting Coordination Rework Meetings

28 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes SimVision Programs or projects have attributes

29 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes SimVision tasks have attributes

30 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes SimVision actors (“positions”) have attributes

31 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Important to manage complexity

32 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes 32 Project’s Process Information  The organization processes exceptions  “Actors”: Do direct work Do hidden work Coordinate Rework Wait  Tasks: Have direct work Have hidden work

33 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Comparing Project Schedule Risks

34 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes 34 Evaluation of Schedule goal To achieve feasible schedule Most staff available Full time Do 50% design review by meetings, vs. tasks

35 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Evaluation of Budget goal To achieve feasible budget Cases with acceptable schedule

36 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Evaluation of risk goal To achieve feasible organization process quality Cases with acceptable schedule Cases with acceptable budget

37 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Facility Program Backlog = work left to do at the end of the day  Risks –Schedule –Coordination –Product, process quality control Principals need to manage workload

38 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Executive Dashboard Shows evaluation of predicted behavior (finish date, revenue, cost, quality, backlog) | Goals

39 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Organization Options Any two goals look attainable –Duration; Cost (staff); Organization process quality

40 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes SimVision methods Possible Interventions – Change: –Task definition –Task precedence –Task Start-to-start lag –Actor size –Actor – task assignment –Actor skills –Goals Cases

41 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Big idea: “Design organizations” Design organizations as we design bridges Set objectives and measure performance ProductOrganizationProcess FunctionScope (…) Quality (…) Design + Construct Cost (…) Backlog (…) Design + Construct Cost Schedule (…) Schedule risk (…) FormDeliverablesActorsTasks BehaviorScope Quality Work (direct, hidden) volumes Cost Backlog Work (direct, hidden) volumes Cost Start, Finish, Duration Schedule risk

42 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Looking ahead to the next week(s): Goals

43 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes How goals are: Owner state goals Slide of Jack Cleary, Director of Project Management, Stanford University (Cleary, 2004)

44 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes How goals are: Designers State Goals “Our goal is a delightfully diverse, safe, healthy and just world, with clean water, clean air, clean soil and clean power – economically, equitably, ecologically and elegantly enjoyed.” Delightfully Diverse Delightfully Safe Delightfully Healthy Delightfully Just Clean Water Clean Air Clean Soil Clean Power Economically Enjoyed Equitably Enjoyed Ecologically Enjoyed Elegantly Enjoyed

45 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Sustainable Sites 14 Water Efficiency5 Energy & Atmosphere17 Materials and Resources13 Indoor Environmental Quality15 Innovation5 How goals are: Public and Non-profits State Goals USGBC – LEED-NC 2.2

46 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes How goals are: Theorists State Goals 1. Walkability 2. Connectivity 3. Mixed-Use & Diversity 4. Mixed Housing 5. Quality Architecture & Urban Design 6. Traditional Neighborhood Structure 7. Increased Density 8. Smart Transportation 9. Sustainability 10. Quality of Life THE PRINCIPLES OF NEW URBANISM

47 © Haymaker, CIFE CEE 215: Defining and Communicating AEC Design Processes Looking Ahead


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