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Electronic Campus Process & Procedures April 22, 2013.

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Presentation on theme: "Electronic Campus Process & Procedures April 22, 2013."— Presentation transcript:

1 Electronic Campus Process & Procedures April 22, 2013

2 Southern Regional Education Board  Created in 1948 by Southern governors and legislators who recognized the link between education and economic vitality.  Works with 16 member states to improve public education at every level, from pre-K through Ph.D. The nation’s first regional interstate compact for education  SREB is a nonprofit, nonpartisan organization headquartered in Atlanta.  Member states are Alabama, Arkansas, Delaware, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Virginia and West Virginia.  SREB’s work is funded by member appropriations and by grants and contracts from foundations and local, state and federal agencies.  Participation in Electronic Campus related initiatives is free to institutions and students.

3 Student Access Programs & Services  Regional Contract Program for Health Professions (RCP)  Academic Common Market (ACM)  Electronic Campus.org (EC)  SREB’s Electronic Campus Regional Reciprocity Agreement (SECRRA)  TheAdultLearner.org

4 States and Students Save Money Regional Contract Program for Health Professions Academic Common Market

5 Regional Contract Program “The Regional Contract-for-Services Program was one of SREB’s first good ideas. It was a good idea 50 years ago, and it is a good idea today, because it is a win-win situation for students, colleges, universities and states.”

6 Regional Contract Program (RCP)  Developed in 1948  One of the foundation programs of SREB  Dentistry  Optometry  Osteopathic Medicine  Podiatry  Veterinary Medicine

7 State Agency certifies student Student is admitted to institution and enrolls at institution Institution awards RCP classification to student & invoices SREB SREB issues invoice to state agency State agency verifies students on invoice have been certified and issues payment to SREB SREB issues payment to institution Regional Contract Program

8 Academic Common Market

9 State agency (ACM State Coordinator) certifies student Student is admitted to the program and enrolls at institution Institution awards ACM classification to student and out- of-state tuition is waived Academic Common Market (ACM)

10 Electronic Campus (EC) What is Reciprocity? SREB’s Electronic Campus Regional Reciprocity Agreement (SECRRA) SECRRA applies only to those programs that do not trigger physical presence as defined by the state and in the Electronic Campus. SECRRA information can be downloaded at

11 Electronic Campus (EC)

12  How does an institution participate in the Electronic Campus? The institution must be regionally accredited, not-for-profit and charted in one of the 16 SREB states. Each institution appoints an Electronic Campus Institutional Coordinator, who serves as the central point of contact for all activities associated with managing the Electronic Campus website.

13 Electronic Campus (EC) What is the Approval Process?  Course/Program Nomination Form completed by Electronic Campus Institutional Coordinator listing courses and programs to be included on approved by the Electronic Campus State Coordinator…..

14 Electronic Campus (EC) What is the Approval Process?

15 Electronic Campus (EC) What is the Transitional Page? The Transitional Page resides on the institution’s server and greets students when they transfer from EC to the college’s or university's website. This page must contain some mention of the Electronic Campus. It can be text, link, or logo and located anywhere on the page. In order to effectively brand and promote the site, we ask that all wording now refer to the Electronic Campus, or the Southern Regional Education Board’s Electronic Campus, or SREB's Electronic Campus. Please remove all references to SREC, Electronic Campus of the SREB.

16 Electronic Campus Institution Data Entry (IDE)

17 New User?

18 New User Request For Access

19 Log-In

20 IDE Landing Page

21 CDE Landing Page

22 Course Entry

23 CDE Help Page Includes Field Requirements and Character Limits

24 Course Filter

25 Couse Filter Results

26 Course Review

27 Course Edit – Add/Edit

28 Course Archive

29

30 PDE Landing Page

31 Program Entry

32 PDE Help Page Includes Field Requirements and Character Limits

33 Program Filter

34 Program Filter Results

35 Program Review

36 Program Edit

37 Program Archive

38

39 Electronic Campus (EC) Excel file “feed” information

40 Excel file “feed” information First row of document is sample

41 Excel Spreadsheet Tab Explanation Tabs 1-8

42 Excel Spreadsheet Tab Explanation Tabs 9-12

43 Things to Remember  Field requirements can be found by clicking on Field Title  Look for Wally  Text fields require text  Spaces count as characters  Excel file field requirements are the same as web-entry requirements 

44 Electronic Campus The Approval Process April 24, 2013

45 Electronic Campus (EC)  How does an institution participate in the Electronic Campus? The institution must be regionally accredited, not-for-profit and charted in one of the 16 SREB states. Each institution appoints an Electronic Campus Institutional Coordinator, who serves as the central point of contact for all activities associated with managing the Electronic Campus website.

46 Electronic Campus (EC) Overview of the Approval Process

47 Approval Process: Institutional Coordinator  Completes course and program nomination forms  Verifies institution meets Principles of Good Practice and Common Standards  Forwards forms to Institution Certifying Officer  Submits list of authorized states to EC Staff  After notification from EC State Coordinator of approval enters course and program information

48 Approval Process: Institutional Certifying Officer  Verifies institution meets Principles of Good Practice and Common Standards  Confirms institution’s participation in Electronic Campus and SECRRA  Verifies (or provides) list of authorized states  Forwards forms to EC State Coordinator

49 Approval Process: State Coordinator  Verifies institution meets Principles of Good Practice and Common Standards  Confirms institution’s participation in Electronic Campus (and SECRRA)  Verifies institution is authorized to offer courses and programs listed and in the distance learning format  Forwards forms to EC staff and notifies institutional coordinator of approval or adjustments needed

50 Approval Process: EC Staff  Verifies institution is regionally accredited, not for profit and chartered in SREB state  Reviews course and program entry to ensure —  fields are complete  accurate  and matches information on institution website  Verifies course and program have been approved by State Coordinator  Verifies institution Transitional Page is complete

51 Approval Documents

52 Course Approval Form

53 Program Approval Form

54 Electronic Campus (EC) What is the Transitional Page?  Resides on the institution’s server  Greets students from EC to institution's website.  Contains some mention of the Electronic Campus.  It can be text, link, or logo  located anywhere on the page.  Refers to the Electronic Campus, or the Southern Regional Education Board’s Electronic Campus, or SREB's Electronic Campus.  Please remove all references to SREC, Electronic Campus of the SREB.

55 Electronic Campus (EC) What is Reciprocity? SREB’s Electronic Campus Regional Reciprocity Agreement (SECRRA) SECRRA applies only to those programs that do not trigger physical presence as defined by the state and in the Electronic Campus. SECRRA information can be downloaded at

56 SREB’s Electronic Campus Regional Reciprocity Agreement  Participating states  Arkansas, Delaware, Georgia, Kentucky, Louisiana, Maryland (July 1, 2013), Mississippi, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Virginia and West Virginia.  Non-participating states  Alabama and Florida

57 Electronic Campus & SECRRA  The state authorization list for the institution should be sent to  The program and course authorization information should be added to the course and program fields if it is different from institution (clinical, internship, physical presence)

58 Electronic Campus & SECRRA  Field Name: On-Campus Requirements  Note any on-campus attendance requirement especially for Blended/Hybrid programs. It is critical to list any activity that would trigger the student state's physical presence authorization such as an internship, student teaching or clinical requirement.  Field Name: Other Information  List any items or issues related to State Authorization that will affect a student enrolling in this program. Include any other considerations that would be instructive or helpful to a student in determining whether to enroll in this program. If an exam proctor is necessary, list the requirement. If your institution offers credit by examination or additional forms of prior learning assessment, note this information here.

59 Electronic Campus & SECRRA Transitional Page Update Effective January 1, 2013  Two new transitional page requirements  A link to the institution’s Student Complaint Resolution procedure information  A link to the institution page regarding on State Authorization

60 SECRRA Documents

61 State Authorization at the National Level (SARA) State Authorization Reciprocity Agreement  Nation-wide reciprocity via reciprocity between Regional Compacts  SREB, WICHE, MHEC, NEBHE  Administered through regionals  Each has own process  Comparable and comparative  3-4 years away

62 Reciprocity Information

63 How Can SREB Help? Technical help: or x219 Include your contact information and name of institution


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