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ICT Technologies Session 3 5 June 2007 Mark Viney.

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Presentation on theme: "ICT Technologies Session 3 5 June 2007 Mark Viney."— Presentation transcript:

1 ICT Technologies Session 3 5 June 2007 Mark Viney

2 Remember: almost everything a statistical agency does can be supported by ICT ICT will continue to advance, plan to apply emerging technologies  Today we will cover:  how ICT can be organised and managed (ABS will be used as a case study and aid to discussion about "good practice")  Knowledge Management ICT Technologies

3  ICT Org Structure  Funding models  Sourcing models  Strategy and Policy  IT Governance  Working in partnership - clients and vendors  Enterprise Architecture  Service Delivery processes  Service Level Agreements  ICT staff  Security Topics

4 Technology Services Division Revenue: $19m Staff: 230 Revenue: $38m Staff: 170 Revenue: nil Staff: 5 Structure Chris Duffy Technology Applications Lane Masterton Technology Infrastructure Don Bartley Technology Research Denis Farrell Deputy Statistician Jenine Borowik CIO Brian Pink Australian Statistician

5  Common arrangements for IT Group:  may include functions such as methodology, data entry, data management, security  head reports to CEO or Deputy  varying degrees of decentralisation of applications development/ support IT Group Structures

6  Fixed annual budget  Cost recovery  mix full cost recovery  infrastructure costs recovered through cpu, disk, PC, network, phone  half day charge for application programmers  prices based on work program agreed each June  payments made automatically  on-line system for cost reporting Pros - funds growth - costs understood Cons - costly to administer - difficult to predict demand Funding Models

7  insourced  selective contracting (in areas where special skills required / packaged product support No "one size fits all" approach  Insource  Outsource  "Rightsource" Sourcing models

8  "alignment" of IT with Business a key goal  the grand "IT Strategic Plan" seems to be less popular. People now talking more about governance models and enterprise architectures. "Culture eats strategy for breakfast... every time " - Author unknown IT:  regarded as "strategic"  "corporate" approach to IT IT Strategy - embodied in ABS Enterprise Architecture and annually refreshed "strategic directions statements" IT Policy - a few absolutes that we want to be able to enforce IT Policy and Strategy

9  DO engage senior management in IT strategy - it is their business too! Information Resource Management Committee IRMC considers:  major purchases  new strategy  work programs & budgets IT Governance  give them education and coaching  they should be advocates for the decisions that are taken

10 - a mix of technology - "pull" and business needs - "push" Partnership required to design future business processes

11 Client Divisions Business Projects Technology Services Division TSD Account Managers Project Boards Project Managers IT staff Working in partnership - ABS model

12 Vendors SAS, Lotus, ORACLE... Technology Services Division TSD Product Managers TSD Executives Account Managers Working in partnership - ABS model for vendors

13  Educate vendor with "value proposition" for giving you a good deal:  prepared to be a reference site  provide input to product directions strategies  host user groups and forums  training ground for expert users  long-term commitment Vendor Relationships

14  Value for money  investment longevity  skills availability  robustness  performance  support innovation  integration of business processes  externalisation Architecture Goals

15  describes how we want future business processes to look and maps technologies to them  documents key strategies, processes, technologies  we decided to avoid thick manuals (don't work very well)  acid tests -  does it actually inform decisions as to how to build and what to buy?  do the new systems work? ABS Architecture = how we want to build "next generation" systems ABS Enterprise Architecture


17 ..implemented via Architecture Panels. Communicated via Posters...

18 Posters - our prop for developing shared "mental models"

19 Key IT Service Processes Project Management Change Management Cost Recovery Forward Work Planning Technical Review IT Procurement Problem Management Release Management Service Level Management Testing Communication Management IT Product Management Service delivery processes

20  Can be very useful - manage expectations, ensure service level fits business needs  Can be difficult and resource intensive to monitor and measure  Start with high-level, organisation-wide, SLAs  Build into contracts with Service Providers Service Level Agreements

21  Notes: Backup onsite every 12 hours, Recover a document in 30 minutes and a whole database in 60 minutes  NOS & UNIX: Backup Onsite each night, Recover files in 30 mins and whole file systems in 60 minutes  Oracle databases: log transactions, Recover database in 60 minutes Sample Service Level Agreement - Backup & Recovery

22 "Value Proposition" for IT staff in NSO:  breadth of technology - lots of systems  track record as a leading user of IT  diverse & interesting careers  "public good value" of NSO mission  savvy clients We mainly "grow our own" - hire graduates and keep them happy. Very limited use of contractors (short-term assignments with emphasis on skills transfer) Retention factors:  professional development  flexibility in work placements  technical & management career paths IT Staffing

23  dedicated Security section which manages physical and information security  very skilled staff  external checking (Defence Dept.) of security of our external connections  promote "culture of security"  regular and ad-hoc audits and review  senior management oversight through Security Committee  CIO = Security Executive Security is "mission critical" important to NSOs  watch external connections  constantly improve identity and access management  use expert advice Security

24  Common objectives of "knowledge management":  better management of information assets  helping people develop new skills  assisting creation of new knowledge through supporting innovation and collaboration  capturing information in people's heads so it can be shared and reused.  making it easier to locate and interact with experts Knowledge Management

25 Culture and Behaviours which support collaboration and sharing of knowledge Personal Workgroup Corporate 3 key information domains ABS KM Strategy "Foundations"

26 Corporate Workgroup Personal Search Navigation (Portal) Email Archiving Browse Subscription Behaviours 50 databases 3200 databases 1800 databases / applications Collaboration /workflow ABS Information environment domains

27  Careful, formalized management of key information assets  Key repositories:  Corp Directory  Corp Information DB  Corp Manuals DB  Learning Management System  Intranet "Welcome Page" navigators and assistants Corporate Domain

28  Day to Day business activity and documentation  Key repositories:  Section WDB  Division WDB  Social Club  Change Management Committee Workgroup Domain

29  Draft material and personal email  Key repositories:  Mark Viney's database Personal Domain

30  lots of fragments and copies  selective involvement  no total picture or context  where do the results go? The evils of e-mail Fred Jane Mike Sue Harry Bill To: Harry, Bill cc: Mike From: Jane Subject: Sales Workshop -------------------------------------------------------- What do you think we agreed?

31 Discussion Forums Fred Jane Mike Sue Harry Bill Database Ideas for Sales workshop (Mike) What I liked about last year(Sue) Lets remember to invite Design (Bill) List of Attendees (Jane) What about me? (Fred) Oops, of course you are invited (Jane) Record of the Workshop (Harry)

32  DO work on organisation and access of "corporate" information assets  DON'T rely on an "e-mail centric" approach  DO consider "team rooms", Quickplaces and other forums for sharing and collaboration  Communicate how you expect people to behave (and behave accordingly) Key Messages


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