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Federal Acquisition Service U.S. General Services Administration “How To Get On A GSA Schedule”

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Presentation on theme: "Federal Acquisition Service U.S. General Services Administration “How To Get On A GSA Schedule”"— Presentation transcript:

1 Federal Acquisition Service U.S. General Services Administration “How To Get On A GSA Schedule”

2 Federal Acquisition Service U.S. General Services Administration Agenda  Dear Prospective Offerors (Intro)  Identify Your Competitors  Yes! I Want to Submit an Offer  No, I Do Not Want to Submit an Offer Right Now  What Other Options Do I Have for Federal Business?  Attachment A compares GSA MAS names and total sales for Fiscal Years 10,11, 12, 13 & 14  Attachment B lists the GSA MAS solicitation numbers  Helpful References – Websites via GSA 2

3 Federal Acquisition Service U.S. General Services Administration Dear Prospective Offerors Cont’  First – we appreciate your interest in the GSA Multiple Award Schedules (MAS) program  GSA awards to thousands of commercial firms each year  MAS program is designed to enable federal agencies to  purchase commercial products/services quickly,  efficiently fair and reasonable prices  while complying with the Federal Acquisition Regulation (FAR) when “easy-to-use” procedures are followed 3

4 Federal Acquisition Service U.S. General Services Administration Dear Prospective Offerors Cont’  Commercial products and services are classified:  under 41 distinct program schedules –9 VA (medical schedules) –32 miscellaneous GSA schedules/BPA –19k+ MAS contractors in place –Covering more than 20M products & services –Every year 3k+ new GSA MAS contracts awarded annually 4

5 Federal Acquisition Service U.S. General Services Administration Dear Prospective Offerors Cont’ 5

6 Federal Acquisition Service U.S. General Services Administration Dear Prospective Offerors Cont’  Once you identified the right schedule for your products/services you must read and understand the solicitation posted via FedBizOps.gov  The solicitation, including the clauses become the contract upon final negotiation and signature  A critical success factor for each contractor is compliance w/terms and conditions of the negotiated contract 6

7 Federal Acquisition Service U.S. General Services Administration Dear Prospective Offerors Cont’  NOTE: One of the most important things you need to understand is that a GSA MAS contract is not a guarantee of future sales.  GSA MAS program is optional for federal agencies  Competition is required for orders exceeding the micro-purchase threshold ($3K) (FAR Part 8.4)  GSA MAS program helps reduce acquisition lead time and provides a wide selection of state-of-the-art commercial products and services 7

8 Federal Acquisition Service U.S. General Services Administration Dear Prospective Offerors Cont’  GSA has already determined prices to be fair and reasonable; therefore, purchases made under the GSA MAS program do not require a synopsis of the requirement nor posting on FedBizOpps.gov  Although GSA provides benefits to potential buyers for using the GSA MAS program we DO NOT market or promote specific contracts, contractors or their products – PERIOD! 8

9 Federal Acquisition Service U.S. General Services Administration Dear Prospective Offerors Cont’  After award, each vendor is required to market their products/services to federal buyers and other authorized users of the GSA MAS program  Since purchasing authority is spread out across federal agencies and other authorized users of GSA MAS contracts, marketing may not be an easy task  Accordingly, targeted marketing and relationship building is an important element of success 9

10 Federal Acquisition Service U.S. General Services Administration Dear Prospective Offerors Cont’ 10

11 Federal Acquisition Service U.S. General Services Administration Dear Prospective Offerors Cont’  The VSC website provides three critical offerings:  Pathway to Success –(under the training button)  New Contractor Orientation Website –(under the training button)  The Steps to Success –(under the Publications button) 11

12 Federal Acquisition Service U.S. General Services Administration Identify Your Competitors 12

13 Federal Acquisition Service U.S. General Services Administration Identify Your Competitors Cont’  When reviewing how to compete w/other vendors on GSA MAS the following:  Key information as your competitor’s pricing,  Delivery time,  Warranty terms,  Services, and other conditions  Think about how you will be prepared to meet or beat such terms...which will make your company more competitive 13

14 Federal Acquisition Service U.S. General Services Administration Identify Your Competitors Cont’  Other factors that purchasers may consider:  Past performance and expertise in providing the products/services that your company seeks  Often, purchasers under the GSA MAS program use “Best value” as opposed to lowest price, technically acceptable  You should assess your ability to compete for orders under all possible award evaluation criteria 14

15 Federal Acquisition Service U.S. General Services Administration Identify Your Competitors Cont’ 15

16 Federal Acquisition Service U.S. General Services Administration Identify Your Competitors Cont’  TIP: Remember, if your company is awarded a GSA MAS contract, your company must generate at least $25,000 in sales the first 2 years of performance  then...at least $25,000 in sales annually thereafter  If your company is newly established or has commercial sales <$50K to date, you must recognize the difficulty to meet minimum sales requirement  If you decide to make an offer a formal business plan is critical to ensuring your success 16

17 Federal Acquisition Service U.S. General Services Administration Identify Your Competitors Cont’ Finally, how well you perform under the contract is the most critical element of your success! 17

18 Federal Acquisition Service U.S. General Services Administration Yes! I Want to Submit an Offer  GSA is always looking for highly qualified firms to increase competition under the GSA MAS program  While not all offers receive a GSA MAS contract, the program is open to responsible offerors when the company demonstrates requirements of a solicitation are met, including fair and reasonable pricing  Typically, it takes 90 – 120 days for an offer to be clarified, evaluated, and negotiated (keep in mind this varies depending on the type of schedule...) 18

19 Federal Acquisition Service U.S. General Services Administration Yes! I Want to Submit an Offer Cont’ 19

20 Federal Acquisition Service U.S. General Services Administration Yes! I Want to Submit an Offer Cont’ 20

21 Federal Acquisition Service U.S. General Services Administration Yes! I Want to Submit an Offer Cont’  After you submit an offer, the Procuring Contracting Officer (PCO) will verify that you have submitted all of the required information and will use the information to evaluate your offer  The PCO will look at numerous areas including:  Pricing, Past Performance, Scope (Does the offering fit the scope of the contract?), Financial Capability, Technical Capability, Subcontracting Plan (Applicable to large businesses), Other requirements 21

22 Federal Acquisition Service U.S. General Services Administration No, I Do Not Want to Submit an Offer Right Now. What Other Options Do I Have for Federal Business? 22

23 Federal Acquisition Service U.S. General Services Administration No, I Do Not Want to Submit an Offer Right Now. What Other Options Do I Have for Federal Business Cont’? FAR set-aside procurements estimated from $3,000 - $150,000 for small businesses  Participate in subcontracting opportunities with companies under contract to the Government  Existing schedule contractors are always looking for opportunities to subcontract, especially to: –small, small disadvantaged, woman-owned small, and service disabled veteran-owned small businesses 23

24 Federal Acquisition Service U.S. General Services Administration No, I Do Not Want to Submit an Offer Right Now. What Other Options Do I Have for Federal Business Cont’?  GSA MAS Program is continually open...  You may want to evaluate the interest in your products/services and submit an offer at a later date??? 24

25 Federal Acquisition Service U.S. General Services Administration Attachment A: FY10 – 14 GSA MAS Sales (copies are available upon request) 25 FY10FY11FY12FY13FY14 Total Sales: $38,808,709, Total Sales: $38,591,532, Total Sales: $37,469,603, Total Sales: $34,816,300, Total Sales: $32,842,659, Total Records: 40Total Records: 32

26 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 26

27 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 27

28 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 28 Center for Innovative Acquisition Development Solicitation Number Point of Contact

29 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 29

30 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 30  The Professional Engineering Services (PES) Schedule covers the distinct phases of an engineering project for the major disciplines of mechanical, electrical, chemical, and components of civil engineering, as well as such sub-disciplines as aerospace, nuclear, bioengineering, and marine architecture.

31 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 31  The Language Services Schedule includes translation & interpretation services, comprehensive linguistics analytical & support services, & services for the visually and hearing impaired. The Environmental Services Schedule includes environmental planning, compliance, waste management, recycling & disposal, & remediation & reclamation services. The Logistics Worldwide (LOGWORLD) Schedule covers a variety of logistics management & support services.

32 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 32  The Consolidated Schedule includes supplies & services classified under more than one Schedule. Designed to provide a streamlined approach for vendors to offer entire business lines under one Schedule. By obtaining a single Schedule contract that includes supplies & services from two or more Schedules, vendors reduce the costs of participating in the GSA Schedules Program, expand menu of commercial offerings, reduce admin costs by minimizing duplication, and manage their offerings.

33 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 33 Management Services CenterSolicitation NumberPoint of Contact

34 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 34 Center for IT Schedule Programs Solicitation NumberPoint of Contact

35 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 35

36 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 36  Total Solutions for Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special Purpose Clothing, Marine Craft, and Emergency/Disaster Response Schedule  Advertising & Integrated Marketing Solutions (AIMS) Schedule  Temporary Administrative and Professional Staffing Services (TAPS) Schedule  Scientific Equipment and Services Schedule

37 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 37 GreaterSolicitation NumberPoint of Contact

38 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 38

39 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 39 Center for Facilities Maintenance and Hardware Solicitation NumberPoint of Contact:

40 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 40  Human Resources and EEO Services Schedule  Office Products/Supplies and Services and New Products/Technology Schedule  Photographic Equipment — Cameras, Photographic Printers, and Related Supplies and Services (Digital and Film-Based) Schedule  Publication Media Schedule  Shipping, Packaging and Packing Supplies Schedule

41 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 41 National Administrative Services and Solicitation NumberPoint of Contact:

42 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 42

43 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 43  The Office, Imaging and Document Solutions Schedule  Sports, Promotional, Outdoor, Recreational, Trophies, and Signs (SPORTS) Schedule IntegratedSolicitation NumberPoint of Contact:

44 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 44 IntegratedSolicitation NumberPoint of Contact:

45 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 45

46 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 46

47 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 47 GSA AutomotiveSolicitationPoint of Contact:  Office of Travel and Transportation Services: This office has expertise in two primary areas — travel services and transportation services.

48 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 48  Transportation, Delivery and Relocation Solutions (TDRS) Schedule  Travel Services Solutions Schedule Office of Travel and Transportation Services Solicitation NumberPoint of Contact

49 Federal Acquisition Service U.S. General Services Administration Attachment B: FedBizOps.gov 49  The shortcut to this information is

50 Federal Acquisition Service U.S. General Services Administration Helpful Websites: 50

51 Federal Acquisition Service U.S. General Services Administration Helpful Websites Cont” 51

52 Federal Acquisition Service U.S. General Services Administration Helpful Websites Cont” 52

53 Federal Acquisition Service U.S. General Services Administration Questions??? Thanks for Attending

54 Federal Acquisition Service U.S. General Services Administration Todd D. Cook Region 4 Customer Service Director (CSD) Customer Accounts & Research Division (CAR) Office: (850) Cell: (850)


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