4 Test SecurityPer Test Security Statute, s , F.S., and Florida State Board Rule, 6A , Florida Administrative Code (FAC), inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement.Examples of prohibited activities include the following:Reading or viewing the passages or test items before, during, or after testingRevealing the passages or test itemsCopying the passages or test itemsExplaining the passages or test items for studentsChanging or otherwise interfering with student responses to test itemsCopying or reading student responsesCausing achievement of schools to be inaccurately measured or reported
5 Test Security Policies and Procedures The security of all test materials must be maintained before, during, and after test administration. Under no circumstances are students permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing.After ANY administration, initial or make-up, secure materials (e.g., passage booklets, test tickets, used worksheets, used work folders) must be returned immediately to the school assessment coordinator and placed in locked storage. The Test Materials Chain of Custody Form must be maintained at all times.
6 Test Security Policies and Procedures No more than three people should have access to the locked storage room.Secure materials must never be left unsecured and must not remain in classrooms or be taken off the school’s campus overnight.Secure materials should never be destroyed (e.g., shredded, thrown in the trash), except for soiled documents, as described in the “Hazardous Materials” section of the manual.
7 Test Security Policies and Procedures School administrators, school assessment coordinators, technology coordinators, test administrators, and proctors must receive adequate training prior to test administration and all personnel must sign and return a Test Administration and Security Agreement stating that they have read and agree to abide by all test administration and test security policies and procedures.Additionally, any other person who assists the school assessment coordinator, technology coordinator, or test administrator must sign and return an agreement.Test administrators must sign a Test Administrator Prohibited Activities Agreement.Remember that ALL test administrators must be certified educators.Non-certified school personnel must NOT be allowed to serve as test administrators.
8 Test Security Policies and Procedures ProctorsWhen testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors.
9 Test Security Policies and Procedures ProctorsProctors and anyone who assists with any aspect of test preparation or administration must be informed of the test security laws and rules prohibiting any activities that may threaten the integrity of the test.Each proctor who monitors a testing room for any length of time must sign a Test Administration and Security Agreement and the Security Log for that room.
10 Test Security Policies and Procedures ProctorsSchool personnel and non-school personnel may be trained as proctors. Prior to testing, all proctors should be informed or their duties and of the appropriate test security policies and procedures.School personnel duties may include preparing and distributing materials.Non-school personnel may assists test administrators during test administration; however, they may NOT participate in any of the test administration procedures (e.g., distributing and collecting test materials, providing accommodations).Volunteers (e.g., parents, retired teachers) may be trained as proctors and may perform non-school personnel duties.All proctors may help monitor rooms during test administration; however, they may NOT assist in rooms where their family members are testing.
11 Test Security Policies and Procedures Hazardous MaterialsIf a used test and answer book is soiled (e.g., with blood or vomit), the school must notify the district assessment coordinator. At their discretion, school personnel may transcribe the response into a replacement test and answer book.The damaged test and answer book should then be destroyed or disposed of in a secure manner (e.g., hazardous waste receptical, shredding, burning).
12 Test Security Policies and Procedures Missing MaterialsSchools must investigate ANY report of missing materials and report missing secure materials to the district assessment coordinator immediately.
13 Test Security Policies and Procedures Missing MaterialsWithin 30 calendar days of the incident, a written report must be submitted to FDOE. The report must include, as applicable:the nature of the situation,the time and place of the occurrence,the names of the people involved,copies of completed forms,a description of the communication between the district assessment coordinator’s office and school personnel,how the incident was resolved, andwhat steps are being implemented to avoid future losses.
14 Test Irregularities/Security Breaches Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) to the school assessment coordinator immediately.A test irregularity may include testing that is interrupted for an extended period of time due to a local technical malfunction or severe weather.School assessment coordinators must notify district assessment coordinators of any test irregularities that are reported.Decisions regarding test invalidation should not be made prior to communicating with the district assessment coordinator.Test administrators should report possible breaches of test security (e.g., secure test content that has been photographed, copied, or otherwise recorded) to the school assessment coordinator immediately.If a security breach is identified, the school assessment coordinator must contact the district assessment coordinator.
15 Test Irregularities/Security Breaches For test irregularities requiring further investigation by the district and for security breaches, a written report must be submitted within 10 calendar days after the irregularity or security breach was identified.
16 Defective Materials Policies and Procedures Test InvalidationRemember that the main purpose of invalidation is to identify when the validity of test results has been compromised.A test administrator should discuss any situation involving possible invalidation with the school assessment coordinator, and the situation should be investigated immediately.A test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately.
17 Defective Materials Policies and Procedures Do Not Score (DNS) and UNDO BubblesThe DNS bubble must be gridded when a test and answer book is invalidated.If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Then package the test and answer book with all other TO BE SCORED materials.
18 Test SecurityInappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certificationPlease carefully read:the Test Security Policies and Proceduresthe Florida Test Security Statutethe Florida State Board of Education Test Security RuleAll personnel involved in test administration must read and sign the appropriate Test Administration and Security AgreementTest administrators will also be required to sign a Test Administrator Prohibited Activities Agreement indicating that they understand prohibited activities during test administration and possible consequences of inappropriate behaviorTest administrators will record their certification numbers on the Test Administrator Prohibited Activities Agreement
20 Testing Rules Acknowledgment All tests include a Testing Rules Acknowledgment that reads:During the test, you must nottalk to other students or make any disturbancelook at another student’s Writing folder, planning sheet and or test itemsallow another student to look at your Writing folder, planning sheet and or test itemsask for help responding to the Writing folder, planning sheet and or test itemsgive help to another student in responding to the Writing prompt or test itemshave notes or scratch paper, other than your planning sheethave any electronic or recording devices in your possession at any time, including breaks, even if you do not use themfail to follow any other instructions given“After the test, you may not discuss the writing prompt/test items with anyone. This includes any type of electronic communication, such as texting, ing, or posting online, for example, on websites like Facebook, Twitter, or Instagram. If you are found sharing information about the Writing prompt/test items, even without the intent to cheat, your test will be invalidated.”All students and parents/guardians should be made aware of the Testing Rules Acknowledgement and this clarification to the testing rules prior to testing
21 Testing Rules Acknowledgment Location of AcknowledgmentFSA ELA-Writing - back of the planning sheetFSA/FCAT PBT - Inside the front cover of the test documentFSA CBT - Back of the work folder or worksheetFCAT CBT – after the welcome screenPrior to testing, students must acknowledge the testing rules that the test administrator read to them by clicking or signing below the Testing Rules Acknowledgment.If a student refuses to sign:The test administrator immediately notifies the school assessment coordinatorThe school assessment coordinator talks with studentIf the student still refuses, the student is tested and documentation of their refusal is kept at the school
22 Electronic Devices-Students School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (e.g., restroom breaks, lunch), if they will return to complete a test sessionIf a student is found to be in possession of ANY electronic device(s) during testing OR during a break, his or her test must be invalidatedStudents and parents/guardians must be made aware of this policy prior to testingElectronic devices sign must be posted prior to testing where it will be visible to all studentsIncluded in the back of every manual
23 Electronic Devices-Test Administrators/Proctors Test Administrator Prohibited Activities Agreement – “I understand that during testing I may not: Use my cell phone, check , grade papers, or engage in other activities that will result in my attention not being on students at all times.”Every script states – “At this time, ensure that your own electronic devices are turned off.”
24 Test SecurityThe security of all test materials must be maintained before, during, and after test administrationUnder no circumstances are students permitted to assist in preparing secure materials before testing or in organizing and returning materials after testingAfter ANY administration, initial or make-up, all secure materials must be returned immediately to the test coordinator and placed in locked storageThe Test Materials Chain of Custody Form must be maintained at all times (FSA, FCAT and EOC Paper/Pencil Only)
25 Admission of Students to Testing Precautions must be taken at testing sites when students are unknown to the test administrator or other school staffPhoto identification, such as a driver’s license or school ID, must be checked before admitting unfamiliar students to a testing roomEnsure that students take each subject test only ONCE during each administrationIn the event that a student takes a subject test more than once and it cannot be determined which test was taken first, both tests will be invalidatedContact prior school if a student registers during the test administration from another district schoolContact Assessment to have test materials transferred to new school
26 Chain of Custody FormUsed to account for secure paper/pencil test materials at all timesSchools are required to maintain a Test Materials Chain of Custody FormThe purpose of this form is to track test materials at all times, including:the date the materials arrived at your schoolthe location they will be stored,the dates and times they are handled,and the names of the persons performing various activities involving the materialsSchools must retain electronic or hard copies of completed forms for their files. Original hardcopies of the Chain of Custody form must be packaged and returned to the district assessment coordinator in the District Assessment Coordinator ONLY box.
27 Chain of Custody FormMust use the form provided on the FSA Portal and PearsonAccess or in the back of each of the test administration manuals
28 Test Group CodeTest group codes are used to identify groups of students tested togetherMay be used during investigations after testing to verify whether students were tested in the same roomSchools must use one unique four-digit test group code for both sessions of each subject test for students in each testing roomIf students are absent for a test session, a different unique code must be used for each make-up sessionTest administrators record the code with their required administration information and on seating charts
29 Test Group Code/Session ID Test Group Codes MUST be recorded on the Administration/Security ChecklistsTest Group Codes are not required for FSA computer-based tests, CELLA and FAA
30 Security NumbersA unique security number is assigned to each secure documentThe packing list will indicate the number ranges assigned to each schoolWritten documentation of the number ranges must be maintained at all times during distribution and return of secure materialsThe test administrator must maintain a record of the security numbers for all secure materials assigned to him or her
31 Location of Security Numbers FCAT Test and Answer BookFSA Test and Answer Book
32 Location of Security Numbers FAACELLADirections for AdministrationListening CDs (A1 & B1 and C1 & D1)Level A Test BookLevel A One-on-One Prompt BookLevel B Test BookLevel C Test BookLevel D Test BookLarge-Print Test BooksBraille Test BooksUsed Levels B, C, and D Answer Sheets
33 Security ChecklistUsed to record the security numbers of secure documents assigned to and returned by each test administratorMay use provided formats or create your own version as long as required information is recordedPre-populated versions availableFSA Writing ELA and Math on TIDEFCAT Science 2.0 on PearsonAccessCELLA on Questar’s Service PointFAA not available
35 Security LogEach school is required to maintain an accurate Security LogProvided in the test administration manualAnyone who enters a testing room for the purpose of monitoring the test is required to sign the logThis applies to test administrators, proctors, and anyone who relieves a test administrator (even for a short break) regardless of how much time he/she spends monitoring a testing room
37 Seating ChartSchools are required to maintain an accurate seating chart for your testing room. The chart should record the following:Room name/numberGrade level/subjectStudent names and locations in the room during testingIndicate the front and back of the roomDirection students are facingDateSession starting timeTest administrator’s nameNames of proctors (if applicable)Session ID # (FSA CBT ONLY)Test group code (not CELLA)
38 Seating ChartIf the seating configuration changes during testing, a new seating chart must be createdMultiple versions of seating charts are available on the Assessment website or use one of your own designMake copies of the original seating charts for your recordsOriginals of all the seating charts must be returned to your district coordinator of assessment in the District Coordinator ONLY box
39 Supervising Test Administrations Do:Read scripts for administering a test VERBATIMScripts can be modified when administering test with accommodations (example: a change in the timing of the test)
40 Supervising Test Administrations Do:Check student grid sheets to ensure the following:No stray marks are in the preidentified/security number areaNo stray marks or writing appear outside designated areasDNS and UNDO bubbles are accurate
41 Security Materials Supervision of students Proctor behaviors 3 keys Delivery proceduresReturning (no pony)Counting materials when arrive
44 Receiving MaterialsInitial shipments of materials are automatically sent to schools for ALL assessmentsVerify the counts of all secure materials on the day schools are permitted to open the secure boxesNotify the Test Distribution Center immediately of any discrepancies involving secure materialsOnline order forms are not posted until the delivery of the initial shipments beginsDelivery of materials by TDC staff may take up to 5 working daysIf you need materials immediately, pick up at the TDC may be fasterPick up materials at the TDC will be mandatory as the end of an administration window nearsSecure materials MUST never be shipped through the Pony
54 Questar WebsitePre-populated CELLA Administration Record/Security Checklists, and school packing lists are available to School Coordinators at https://fl-servicepoint.questarai.comNo password is needed to access these documents
55 FDOE WebsiteThe following 2015 CELLA items can be found atState-wide MemorandumsCELLA Parent Information BrochureCELLA Parent/Guardian LettersCELLA Interpretive GuideForms to report test irregularities/security breaches and missing materials to FDOETest Administration ManualTraining MaterialsCELLA Security LogCustomer Satisfaction Survey
58 FSA Training TestsMust be administered to each student before they can participate in a computer-based administrationthe student must complete the correct training test to learn how to use the computer-based systemTraining tests can be administered at any time up to the day of the testTraining tests can be used multiple timesStudents and parents should be made aware that they can access training tests on their ownScripts for administering the training tests are available at:students and their parents can also access at homeMay be administered individually or as a mock testing session
59 Electronic Practice Tests (ePATs) Must be administered to each student before they can participate in a computer-based administrationthe student must complete the correct ePAT to learn how to use the computer-based systemePATs can be administered at any time up to the day of the testePATs can be used multiple timesStudents and parents should be made aware that they can access ePATs on their ownScripts for administering ePATs are available at:students and their parents can also access at home
60 Make-up TestingStudents who are not tested on the regular administration date due to a temporary illness, disabling condition, etc., should be tested on a make-up dayAll security and administration procedures must be followed while conducting make-up testsSession 1 MUST be completed before Session 2. Any students absent for Session 1 may not participate in Session 2 until they have completed Session 1.
61 Important Information If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that sessionNo exceptions will be made once the student leaves the school’s campus, so parents/guardians and students must be made aware of this policyIf you have concerns about a student, you should not allow the student to begin - arrange to administer the test to that student on a make-up day
62 Refuse to Write/Attempt The student who enters the testing room but refuses to take the testIf the student makes no marks on the test other than the student grid sheetThe student will be counted as “Not Attempted ”DO NOT invalidateReturn with the To Be Scored documentsCBTClick the “END TEST”(AIR) button or “SUBMIT FINAL ANSWERS”(Pearson)
63 Features provided to ALL students Color contrastPrint SizeZoom buttonsHighlighterLine ReaderNotes Button
64 CBT AccommodationsA student with disabilities who has an Individual Educational Plan (IEP) or Section 504 plan may be eligible for regular and/or unique accommodations on statewide assessments. All accommodations must be documented, must be used regularly during classroom instruction, and must not alter the concepts being assessed.Text-to-speechScreen readerRead AloudMasking (blocking of areas of text)Other allowable accommodations determined by IEP team (ex: extended time, frequent breaks, etc.)
65 Read Aloud - Reading & Writing Components Students with an oral presentation accommodation on their IEP/504 plans may have the directions and prompt read aloud to them.The Writing Component of the ELA test has students read a variety of texts and respond to what they have read. Because this portion of the test assesses reading skills as well as writing skills, the passages may NOT be read aloud to students.ReadingStudents with an oral presentation accommodation on their IEP/504 plans may have the directions, test questions, and answer choices read aloud to them.The reading passages may NOT be read aloud to students. For CBT tests, text-to-speech features will be available on the appropriate read-aloud portions for students who are assigned this accommodation in the system.
66 Read Aloud - FSA Mathematics All mathematics directions, test questions, and answer choices may be read aloud to students with this accommodation (this policy has not changed).For CBT tests, text-to-speech features will be availableAny portions of tests that may be read aloud to students may also be signed for students with this accommodation
67 Requesting a Unique Accommodation or a Special Document Access the Google Doc found in the Bulletin #P CAO/TL/ESE
68 AccommodationsManuals provide information concerning allowable test administration accommodations for students with disabilities and for ELLsStudents with disabilities are eligible ifDocumented in an IEP or 504 Planare regularly used for instruction
69 AccommodationsMust be in the student’s IEP (Individual Educational Plan) or 504 plan (Students under Section 504 Of The Rehabilitation Act)Must not alter contentMust be in use in the classroomMust be in use prior to FCATLEPESE504RegularTemporaryA student with the accommodation of extra time must complete session one before continuing to the next session.
70 Flexible SchedulingIt is permissible to have a different testing schedule for accommodated students.Testing schedule should be varied to maximize resources.RULES:Must administer the sessions in orderAdministration must be within the District’s testing window
72 Documenting Accommodations For Paper-Pencil TestingAllowable accommodationsMust be gridded on answer document by teacherFCATCELLA
73 Documenting Accommodations For FCAT 2.0 Reading Retake, FCAT Mathematics Retake and Algebra 1 RetakesAllowable accommodationsMust be entered into PearsonAccess after a student completes testing.
74 FSA Student Labels - Preidentified Grades 4-7 ELA – Writing ComponentPreprinted student labels will be sorted based on your pregrid sort option selection (additional upload Feb 16th)Grades 3 and 4 ELA, MathematicsPreprinted student labels will be sorted based on your pregrid sort option selection (additional upload March 16th)CBT Paper/pencil accommodated studentsOn demand labels printed at the schoolCBT pencil/paper accommodated studentsAny student with an incorrect pre-id labelAny new student enrolled at the schoolSchools will receive blank labels to create On-Demand PreID Labels in TIDE for students who need them. Additional blank labels may be ordered through TIDE, if needed.
75 Other Student Labels - Preidentified Grades 5 & 8 FCAT 2.0 SciencePreprinted student labels will be sorted based on your pregrid sort option selectionNo on demand printing availableFCAT Retakes and NGSSS EOC’s CBT Paper/Pencil accommodated studentsNo labelsCELLALabels based on Survey 7 dataFAAPreidentified answer sheets based on Survey 2 data
76 Preidentified Student Labels Only the school assessment coordinator and other certified school personnel may open the shrink-wrapped packages and affix labelsSecure test materials must not be opened prior to specified dateStudents are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testingAll secure materials must be returned to locked storage and remain there until testing
77 Placing Student Labels In order for a document to be properly scanned, carefully place the label in the box that reads PLACE STUDENT LABEL HERE on the student grid sheet of each answer documentDo not remove a label once they have been placed on an answer documentA corrected FSA student label may be placed directly over and incorrect student label.Do not place a student label over another student label for FCAT 2.0 Science or CELLA
79 Preidentified Student Label Answer SheetLevels B, C & DTest Book A
80 English Language Learner (ELL) Status The English Language Learner (ELL) category on student grid sheets no longer records the length of time ELLs have been receiving ESOL services but is now updated to record the length of time ELLs have been enrolled in a U.S. school.
81 Returning Your Test Materials Detailed instructions on how to return assessment materials will be provided on the Assessment website and/or in a Testing Tidbit
82 Do Not Score (DNS) and UNDO Bubbles FSA, FCAT and EOC Paper/PencilCELLAFlorida Alternate Assessment
84 Important DatesFebruary 9-13, 2015 – Schools receive administration manualsFebruary 18-20, 2015 – Schools receive writing materialsFebruary 23, 2015 – Schools may open and prepare SECURE materials (NOT BEFORE!)March 2-13, 2015 – CBT administration windowMarch 10, 2015 – PBT administrationMarch 11 – 13, make-upMarch 13, 2015 – Return materials to a designated drop-off locations between 1:00-3:00 PM or to the Test Distribution Center all day until 4:00 PM
85 Important Information The test session length for the Spring ELA Writing Test is 90 minutesStudents who have not completed testing at the end of 90 minutes may have an additional 30 minutes to complete the test session.Test administrators must allow no less than 90 minutes and no more than 120 minutes per test session (not including extended time accommodations) andTest Administrators must not collect test materials or instruct students to submit computer-based tests until the end of the 90-minute test session.Make up opportunity is mandatory
86 Students to Be TestedAll students currently enrolled in Grades 4-11, including retained students, participate in FSA ELA-WritingGrades 4-7 will be administered the paper-based testGrades 8-11 will be administered the computer-based testExcept those students with an approved paper-based testing accommodation
90 Important DatesFebruary – Schools receive administration manualsMarch 10-13, 2015 – Schools receive materialsFebruary 23, 2015 – Schools may open and prepare SECURE materials (NOT BEFORE!)March 25 & 26, 2015 – ELA administrationMarch 26 – April 10, 2015 – make upMarch 31 – April 1, 2015 – math administrationApril 1 – April 10, 2015 – make upApril 10, 2015 – Return materials to a designated drop-off locations between 1:00-3:00 PM or to the Test Distribution Center all day until 4:00 PM
91 Students to Be Tested All eligible students currently enrolled in: Grade 3 ELA and MathematicsGrade 4 ELA and Mathematics
93 Important DatesFebruary 16-20, 2015 – Schools receive administration manualsApril 17-21, 2015– Schools receive materialsApril 22, 2015 – Schools may open and prepare SECURE materials (NOT BEFORE!)April 28 & 29 – grade 5 administrationApril 29 – May 8, 2015 – make upApril 28, 2015 – grade 8 administrationApril 29-May 8, 2015 – make upMay 8, 2015 – Return materials to a designated drop-off locations between 1:00-3:00 PM or to the Test Distribution Center all day until 4:00 PM
94 Students to Be Tested All eligible students currently enrolled in: Grade 5 ScienceGrade 8 Science
95 Grades 5-11 FSA ELA and Grades 5-8 FSA Mathematics
97 Students to Be Tested All eligible students currently enrolled in: Grade 5-11 ELAGrade 5-8 MathematicsStudents who are currently enrolled in Algebra 1, Geometry or Algebra 2 course will not be administered their grade level FSA Mathematics test.
99 Work FoldersThe work folder is a yellow 11x17 paper folded in half. The last page of the folder (back cover) is printed with graph paperFor the CBT FSA/FCAT Mathematics, Algebra 1, Biology 1 and Geometry EOC test sessions:For FSA grades 5 Mathematics, two work folders will be provided for each student (one for Session 1 and one for Session 2)For FSA grades 6, 7 and 8 Mathematics, three work folders will be provided for each student (one for Session 1, 2 and Session 3)For EOC’s, students are provided with one work folders to work the problems. One work folder should be sufficient for each student; however, students may request additional folders
100 Work FoldersWork folders are to be distributed to students at the beginning of each Mathematics test sessionEnsure that students have enough desk space to use their foldersOnce students complete a test session, the test administrator MUST collect all work foldersAll work folders must be returned in the District Coordinator ONLY box
101 CBT Worksheets Mandatory for each school Ordered from the Assessment websiteFor each FSA ELA Reading, FCAT 2.0 Reading Retakes, Civics EOC and US History EOC computer-based test session, CBT Worksheets may be provided for students to make notesScratch paper may not be usedThe worksheet is an 8 ½ × 11 page that may be distributed to students at the beginning of a test sessionIf your school is providing hard copies of the CBT Worksheet they can be ordered from the Assessment websiteStudents must receive a new worksheet for Session 2Schools must ensure that students have enough desk space to use their worksheetsOnce students complete a test session, the test administrator MUST collect all worksheetsAll worksheets must be returned in the District Coordinator ONLY box
102 Logging on to Workstations Schools on the district network MUST always use ####FLCBT when logging into workstations.Most calls to the Service Desk concerning problems with CBT are caused because:the wrong domain account was used to log into the computersalways use ####FLCBTthe wrong URL was used (the default URL is missing FL at the end)always use the URL on the test ticket, which ends with FL (upper case)
103 Infrastructure TrialThe Infrastructure Trial test must be run on each workstation prior to the test administrationInstructions for running this trial can be found in the Infrastructure Readiness Guide, which is located atTentatively February 19thDistrict schools (on District network) will receive information on District-wide Infrastructure TrialCharter schools must schedule
104 Certification Tool and Spreadsheet Must be completed by completed by Friday, February 13, 2015Middle and high schools complete for both Pearson and FSAElementary schools complete for FSA only
107 Contacts Questions about Test Administration Amy Brown /PX 48377Questions about test security and materialsCherie Boone/PX 48855Tom Cornman/PX 42499
108 Important DatesFebruary 26, 2015 – Anticipated day that schools could begin receiving materialsMarch 2 - April 2, 2015 – Administration windowThursday, April 2, 2015 – Return materials to the Test Distribution Center by 4:00 PMMaterials will be picked up from the Glades area schools beginning the morning of Thursday, April 2, 2015
109 Important Information Test Coordinators are responsible for:the daily distribution, collection secure test materials and returning the secure test materials to a central secure locationmonitoring testing activities to ensure that testing security policies and procedures are followedworking with the ESE staff to ensure that the all of the appropriate students are tested using the correct grade level materialsOne-sided response booklets are for students who are eye gazers or who use picture exchange as their mode of communication. The use of the one-sided response booklet will require teachers to cut out, organize, and secure the individual materials. This accommodation should align with what the student uses on a daily basis during classroom instruction.
110 Important Information Teachers may have access to materials prior to testing for preparation activitiesMaterials MUST be checked out of and back into the locked testing room/storage each dayTrack materials using Security ChecklistsTest and Answer Book Security ChecklistAuxiliary Materials Security ChecklistStudent’s MUST be assessed by according to their current TERMS grade level.Rollover occurs before the test administration
111 3 Administrator Qualifications Who should administer the Florida Alternate Assessment?Student’s special education teacherORCertified teacher or other licensed professional who has worked extensively with the student AND is trained in Florida Alternate Assessment administration proceduresWho should administer the Florida Alternate Assessment?Ideally, the student’s special education teacher, should administer the Florida Alternate Assessment. If that is not possible, the administrator must be a certified teacher, or other licensed professional, who has worked extensively with the student, and is trained in Florida Alternate Assessment procedures.3
117 40-51 Important Scoring Reminders Scores may be recorded in the Test Booklet or directly on the Scannable Student Answer SheetOnly certified teachers or other licensed professionals trained in administration procedures may transfer scoresScore as you go - Mark student’s scores after completing the administration of each itemThe correct answer is listed in the Student will column of the Test Booklet and should not be in student’s direct line of sightLet’s now review some important scoring reminders. Scores may be recorded in the Test Booklet, or, directly on the Scannable Student Answer Sheet. Only certified teachers, or other licensed professionals, who are trained in administration procedures, may transfer scores from the Test Booklet to the answer sheet.It is strongly recommended, that transferred scores be verified by another teacher, or administrator, who is trained, AND has experience in administering the alternate assessment.Remember to score as you go and, record student scores after completing the administration of EACH item.The correct answers to test items are provided in the "Student will" column of the Test Booklet; and therefore should NOT be in the student’s direct line of sight.40-51
118 40-51 Important Scoring Reminders Double check all Scannable Student Answer Sheets to avoid coding errorsErrors may result in a student receiving “NO SCORE”Check for incorrect or missing pre-identified informationBe careful to avoid common errorsIncomplete academic areaToo many marks bubbled for an itemIncorrect academic area completedIncorrect grade indicatedPlease double check all Scannable Student Answer Sheets to avoid coding errors.Errors may result in a student receiving “NO SCORE” indicating not enough information provided to calculate a valid score.Verifying scores will help avoid the most common teacher coding errors. Check for incorrect or missing pre-identified information to carefully enter correct information.[ask participants to refer to the examples in the “Common Errors” section of manual]Check all responses to avoid common errors such asAn incomplete academic area: No response bubbled in for an item.Too many marks bubbled for an item. More than one response bubbled in for an item.Incorrect academic area or grade level completed.Incorrect grade in Student Demographic Information section. This may occur if a student changes grades mid-year. Be sure to indicate the correct grade in the Student Demographic Information Corrections section.40-51
123 Contacts Questions about Test Administration Noel Elvir /PX 25944Questions about test security and materialsCherie Boone/PX 48855Tom Cornman/PX 42499
124 ScheduleFebruary 3 – 7, 2015 – Schools receive materials (including training materials)February 17 – April 2, 2015 – Administration windowApril 2, 2015 – CELLA materials returned to the Test Distribution Center by 4:00 PMLate May 2015 – Score reports
125 ExemptionsStudents taking FAA are NOT exempt from CELLA
126 Students to be TestedALL LYs (identified as LY by 2/17/15) to be testedEDW Report - RTSLA0365 It is suggested that schools run this report weekly throughout the testing window to ensure all students are testedStudents MUST be administered ALL sections of CELLASpeaking (one-on-one)ListeningReadingWriting
127 (Level A Extension is administered to Test LevelsTest LevelsGrade Levels AssessedLevel AGrades K-2(Level A Extension is administered toGrade 2 ONLY)Level BGrades 3-5Level CGrades 6-8Level DGrades 9-12
128 Important Information Test Coordinators are responsible fordistributing, collecting, and returning the testing materialsmonitoring testing activities to ensure that testing security policies and procedures are followedworking with the ESOL staff to ensure that the all of the appropriate students are tested using the correct grade level materialsMaterials MUST be checked out of and back into the locked testing room/storage each dayTest Administrators may translate directions to entire classes, ONLY if all ELLs in the class speak the same heritage languageIndividual administration of all four sections of the CELLA is required for kindergarten students
129 Important Information Test Administrators are required to assign the Level A, B, C, or D Student Test Book by writing the student’s name in the upper-right corner box on the front cover.This requirement does not apply to the Level A One-on-One Prompt Book.Students are permitted to write in an assigned Student Test Book.This does not apply to the Level A One-on-One Prompt Book.New for FY15 - Test Administrators are required to print their name and grid the test section(s) administered on the student’s answer sheet for accountability purposes. (Back cover & Pg. 39 Level A, Front & Pg. 2 of Level B, C & D Answer Sheets)For any test section of the CELLA that the student could not be assessed, a reason must be indicated on the answer sheet.If a student is not assessed and the reason is not listed, the Test Administrator must attach documentation of the situation to the CELLA Administration Record/Security Checklist.Documents with gridded Reason Not Assessed bubbles are to be returned with the To-Be-Scored materials.ELL status is not printed on the PreID labels; however, the ELL status is provided on the PreID RosterSchools do not need to grid the missing ELL Status on a preidentified answer document