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Wilson High School PARCC II 2015 Training: Test Administration

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1 Wilson High School PARCC II 2015 Training: Test Administration
February 2015 Wilson High School PARCC II Training: Test Administration

2 PARKING LOT QUESTIONS:
What happens if a student loses their test ticket? What is a test unit? Can students use their phone during the day as an instructional resource if they are not testing? Will students be able to physically access other websites during the test? What are the restroom breaks and protocols? There is a large number of time allotted for first period. Is there anything that can be done to change the time? Can students use their own calculators? Will EOY Impact AP testing? What will tech support look like during the testing window? District of Columbia Public Schools | April 2013

3 PARCC: Test Coordinator’s Training
Daily Attendance: You will receive one document that has the testing dates for all of your students enrolled in your course. We ARE not sending out daily s with the list. Taking attendance in STARS- we will confirm this by Monday. We are trying to determine if we can change the tumbles in STARS for you take daily attendance. We will determine if it is easier to take attendance in Elise or STARS Please review the printed sheet of when students are testing by teacher; this will assist in lesson planning for courses impacted by student testing times. District of Columbia Public Schools |

4 Test Administration Around 25 members of the Wilson community will administer the PBA portion of PARCC. All other staff members will have various responsibilities. Attendance Counselors: Will mark those students scheduled to test in advance and will correct attendance for those who fail to follow to show up for the test. Counselors: Will handle make-up testing during the afternoon sessions; a schedule will be provided by COB Friday. Admin aides/substitutes/SPED aides: Will serve as bathroom/hall monitors, proctors, and/or call the homes of students absent during test administration. Testing Committee Members: Perform check-out and check-in responsibilities Non-assigned teaching staff: Maybe called in to perform any of the above task as well as contact parents for students who need to make-up a test. District of Columbia Public Schools | April 2013

5 PARCC Test Security: Testing Violations (from OSSE)
PARCC: Test Coordinator’s Training PARCC Test Security: Testing Violations (from OSSE) Photocopying or in any way reproducing, or disclosing secure or other materials related to Districtwide tests; Engaging in discussions, instruction, reviews, reading, or looking at test items or student responses before, during, or after administering the Districtwide assessment, unless specifically permitted in the test administrator's manual; Allowing anyone to review the secure state test; Making a false certification on the test security form established by the OSSE; Assisting students in any way with answers to test questions using verbal or nonverbal cues before, during, or after administering the assessment; Altering student responses in any manner and altering test procedures (unless explicitly authorized in writing by the OSSE ) stated in the formal instructions accompanying the Districtwide assessments: Allowing student examinees to use notes, references, or other aids, unless the test administrator's manual specifically allows; Allowing any form of cheating; Failing to actively supervise students at all times during testing sessions Having in one's personal possession secure test materials except during the scheduled testing date; Allowing students to view or practice secure test items before or after the scheduled testing time; Making or having in one's possession answer keys before the administration of that Districtwide assessment; except, when it is authorized to have an answer key that has already been administered; Leaving secure test materials in a non-secure location or unattended by authorized personnel; Providing unapproved test accommodations to a student; The items on the next two slides are considered TESTING VIOLATIONS from OSSE Note to TCs: common violations are in bold, if you want to emphasize these specifically for staff members. Be sure that it is understood that staff members must read these and be familiar with them (these are the same violations listed on the Testing Integrity and Security Agreement that must be signed at the close of this training). District of Columbia Public Schools |

6 PARCC Test Security: Testing Violations (from OSSE)
PARCC: Test Coordinator’s Training PARCC Test Security: Testing Violations (from OSSE) Leaving secure test materials in a non-secure location or unattended by authorized personnel; Providing unapproved test accommodations to a student; Allowing students in grades 3-5 the use of calculators in the mathematics test; Scoring student responses; Making statements regarding the accuracy of the student’s responses on the state test; Failing to return and account for all testing materials as soon as the testing session has terminated; Failing to keep all assigned, generated, or created usernames, passwords and logins secure; Allowing anyone other than the assigned pupils to log into their assigned test; Using a pupil’s information to log in as a student or allow a student to log in using another pupil’s information; Displaying a student’s name and unique student identifier together in any written or electronic format; Allowing students to access electronic devices that allow them to access outside information, communicate with other students, or photograph or copy test content. Permitting students to remove any test materials by any means from the room(s) where testing takes place; Failing to collect and count all test materials before allowing any pupil to leave the testing room and/or to ensure that all pupils have properly logged off the computer system. Violating the OSSE cell phone policy and the use of unapproved electronics, unapproved computer devices during the administration of a Districtwide assessment; and Retaliating against any other employee, parent, or student solely because that individual reports or participates in an investigation of a potential failure of the test security plan or other testing integrity, security policy or protocol. District of Columbia Public Schools |

7 PARCC Test Security: Sanctions
PARCC: Test Coordinator’s Training PARCC Test Security: Sanctions DCPS: (not limited to) Letter of reprimand Removal from test administration Suspension without pay Termination Employees who have left DCPS but were later confirmed for test security violation/s (during their employment in DCPS) may not have opportunity to be rehired. OSSE: Re-testing within the test cycle (potential cost); Invalidation of scores with no opportunity for re-testing; Placed on monitoring list for future years; Placement of restrictions on the issuance, renewal, or holding of a District of Columbia teaching or administrative credential/teacher certificate, either indefinitely or for a set of term by OSSE; Denial, suspension, revocation, or cancellation of District of Columbia teaching or administrative credential/teacher certificate without opportunity for reapplication, either indefinitely or for a set of term by OSSE; Payment of any expenses incurred by DCPS as a result of the security breach If a person is found guilty of a test security violation, there are several sanctions that can be placed by both DCPS and OSSE. In DCPS, these sanctions include (but are not limited to): Letter of reprimand Removal from test administration Suspension without pay Termination Note that employees who have left DCPS and were later confirmed for test security violation(s) may not have the opportunity be re-hired within DCPS. At OSSE’s level, these sanctions include: Re-testing within the test cycle (potential cost); Invalidation of scores with no opportunity for re-testing; Placed on monitoring list for future years; Placement of restrictions on the issuance, renewal, or holding of a District of Columbia teaching or administrative credential/teacher certificate, either indefinitely or for a set of term by OSSE; Denial, suspension, revocation, or cancellation of District of Columbia teaching or administrative credential/teacher certificate without opportunity for reapplication, either indefinitely or for a set of term by OSSE; Payment of any expenses incurred by DCPS as a result of the security breach District of Columbia Public Schools |

8 Test Administrators & Proctors:
Please remain in the room for small group training. J. Alexander P. Arrington N. Baker J. Beliveau R. Bobo M. Bollinger R. Bradshaw-Smith V. Cable J. Caccamise A. Carr P. Christian L. Cole D. Dunham R. Edson E. Erkins F. Gayle M. Fiorill Foxen L. Frumin P. Gardner R. Geremia M. Gore N. Grant L. Grymes B. Hall Hernandez C. Huggins M. Kulpa M. Kurude E. Levenson L. Maddox M. Martin E. McCauslin J. Mode P. Osteen L. Payne J. Poole C. Preacher M. Ramos B. Reynolds N. Ricks S. Rodriguez-Leon J. Roos J. Shea Sobrinski S. Spiciani S. Surles M. Thompson J. Williams Wilson Wims J. Wise D. Ward District of Columbia Public Schools | April 2013

9 PARCC Logistics: Chain-of-Custody Form
PARCC: School-Level Training PARCC Logistics: Chain-of-Custody Form Test Coordinators are required to maintain a log of secure materials using the Computer-Based Chain-of-Custody Form. Test Administrators must sign materials in/out each day using this form. Secure materials include: Student Testing Tickets Seal Codes Math Reference Sheets Scratch Paper We mentioned the Computer-Based Chain-of-Custody Form in the last couple slides. This form is used to maintain a log of secure materials. These materials will be counted and the number will be recorded on the log each day. Materials that will be recorded include: Student Testing Tickets Seal Codes Math Reference Sheets Scratch Paper District of Columbia Public Schools |

10 PARCC Logistics: Chain-of-Custody Form
PARCC: School-Level Training PARCC Logistics: Chain-of-Custody Form How do I use the DCPS Computer-Based Chain-of-Custody Form? Each testing group will have one form for each testing unit (or units if testing more than one back-to-back). Step 1: TC populates the 1) Administration, 2) Tested Subject, and 3) Tested Unit(s) Step 2: TC populates the “School Name. District of Columbia Public Schools |

11 PARCC Logistics: Chain-of-Custody Form
PARCC: School-Level Training PARCC Logistics: Chain-of-Custody Form Step 3 (CHECK-OUT): TC populates the information in the “Materials Moved from Secure Location Area to Testing Location ____” box. Note that the number of materials listed will need to be counted by the Test Coordinator (or designee) in front of the Test Administrator during check-out each day. The Test Administrator must write and sign their first and last name during check-out each day. District of Columbia Public Schools |

12 PARCC Logistics: Chain-of-Custody Form
PARCC: School-Level Training PARCC Logistics: Chain-of-Custody Form Step 4 (CHECK-IN): TC populates the information in the “Materials from Testing Location____ to Secure Location” box. Note that the number of materials listed will need to be counted by the Test Coordinator (or designee) in front of the Test Administrator during check-in each day. If a secure material is missing and cannot be located, an Incident Report should be filed. The Test Administrator must sign their first and last name during check-in each day. District of Columbia Public Schools |

13 PARCC Test Administration: GITL Log
PARCC: School-Level Training PARCC Test Administration: GITL Log I know this is a timed test, but what if there is a tech glitch that causes a student to lose a few minutes while s/he is logged back in to the test? DCPS Group Information & Time Lapse Log = GITL Log Electronic excel form used to record 1) student attendance, and 2) instances in which a student’s test will be interrupted for which the testing platform does not account. Examples include: stretch breaks, brief internet outage, computer losing battery, etc. Note: Bathroom breaks do NOT stop the clock, so it is very important that students use the restroom prior to testing time. Anything that disrupted a student’s test and is not considered a security breach that can be resolved in under five minutes should be recorded on the GITL form. Anything greater than 5 minutes can still be logged in GITL log, but should also be accompanied by an Incident Report. GITL Log should be open on each Test Administrator computer and populated during test administration. Note: Test Administrator’s #1 priority is duties associated with administering the test (resuming sessions; troubleshooting; etc.). This log should fall as second priority. There are three versions of the GITL Log Standard for same grade/subject/unit testing) Make-ups (for mixed grade/subject/unit testing) Extended Time Accommodations (does not track time lapses and should only be used when testing students with the extended time accommodation) Recall that PARCC is a timed assessment. However, there will be instances in which students will experience in break in testing (whether it be due to a technical glitch or something like a stretch break) and 1) the time lapse will need to be recorded, 2) the time will need to be added back onto the student’s testing session. DCPS has a specific form that each Test Administrator will need to have up on their computer screen during testing. It’s called the Group Information and Time Lapse Log, or GITL log for short. This form will be used to both track the time lapses and student attendance. Note that while the GITL form should be populated, the Test Administrator’s #1 priority is supervising testing. If populating the GITL form interferes with the supervision of testing, it should be put on the backburner until there’s some down time. There are three versions of the GITL log: Standard: assumes that all students in the group are testing in the same grade/course, unit, and subject. Make-Ups: can be used for any mixed grade/subject/unit Extended Time Accommodation: students with the extended time accommodation will be in their own testing group and time lapses for these students will not be recorded. However, it is still important that a GITL log is maintained to record student absences and note any major incidents outside of incident reporting. District of Columbia Public Schools |

14 PARCC Test Administration: GITL Log
PARCC: Test Coordinator’s Training PARCC Test Administration: GITL Log The electronic GITL logs are useful because 1) they do the math for the Test Administrator so they don’t have to manually determine how much time each student receives, and 2) they provide protection to the school in the event of an investigation to a student taking more than the allotted time in a unit. Each Test Administrator will receive a separate GITL log for each testing group and for each tested unit Each GITL log will come complete with 1) Test Administrator name, 2) Proctor Name, 3) Tested Grade/Course, 4) Tested Unit, 5) Tested Subject, and 6) Names of students in testing group. This information will be populated by the Test Coordinator. GITL Logs will be sent to you electronically the day before your assigned test administration window Each GITL log must be submitted to the Test Coordinator by 3:00 PM each testing day. GITL: Locker Grade 5 ELA PBA 1 GITL: Locker Grade 5 ELA PBA 2 GITL: Locker Grade 5 ELA PBA 3 GITL: Locker Grade 5 Math PBA 1 GITL: Locker Grade 5 Math PBA 2 Note to TCs: it may be a good idea to pull up a sample GITL log that is partially completed and walk the Test Administrators through the different functionalities, just like we did in TC training. GITL logs are especially useful when used electronically because they do the math for the Test Administrator so it is automatically determined how much time each student should have added to the end of his/her unit due to stretch break or unexpected glitch. Additionally, GITL logs provide the school with protection in the event of an investigation conducted due to a student receiving more than the allotted unit time on his/her test. Each Test Administrator will receive a separate GITL log for each testing group and each tested group. The GITL log has editable fields in both YELLOW and BLUE. All fields in BLUE will be pre-populated by the Test Coordinator, and include: 1) Test Administrator Name, 2) Proctor Name, 3) Tested Grade/Course, 4) Tested Unit, 5) Tested Subject, and 6) Names of students in testing group. Be sure you are using the correct GITL log for the unit in which you are assessing that day – the file will be named accordingly. Note to TCs: walk through your school-specific process for distributing/collecting GITL logs on this slide. District of Columbia Public Schools |

15 PARCC Test Administration: GITL Log
PARCC: Test Coordinator’s Training PARCC Test Administration: GITL Log Test Administrators will collect pre-populated GITL Logs for each testing group and unit from their Test Coordinator and are responsible for completing details in the YELLOW cells. Step 1: Take Attendance Step 3: Log any time lapses using the Time Lapse Code legend. Absent students should be marked with an “X” Examples include: computer or accessories failure, disruptions, TestNav errors, student ticket errors. Note we are awaiting guidance on student bathroom breaks. Step 2: Enter the “Exact Start Time” Immediately after reading the test directions and posting the Seal Code, record the start time for the test unit. Step 4: Submit an Incident Report for: Incidents that cause a lapse in test time of more than 5 minutes Incidents that affect the entire test group Note that all fields in YELLOW will be completed by the Test Administrator. Note to TCs: again, it may be the most beneficial to walk through a sample of this with staff members using a real sample GITL log. District of Columbia Public Schools |

16 Pearson Access Next for Test Administrators
PARCC: School-Level Training Section 2: Pearson Access Next for Test Administrators District of Columbia Public Schools |

17 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next How are the students’ tests monitored during testing? All Test Administrators will receive user accounts created by the Test Coordinator March 2nd that will be used to access the Pearson Access Next platform. Username = your dc.gov address Once a user account is created, the user will receive an sent to their dc.gov address with instructions on logging in. To log in, Test Administrators will: Go to Select “District of Columbia” as their program Click the green sign-in button Enter their username (dc.gov address) and password Every Test Administrator will have an assigned computer to during testing that will have the Pearson Access Next platform open. This platform will be used to monitor student tests. All Test Administrators will receive user accounts assigned by the Test Coordiantor by XX DATE (school-specific) Your username is your dc.gov address As soon as an account is created for you, you will receive an from Pearson with instructions on how to log in temporarily. Note that this will come to your dc.gov address. To log in, you will: Go to Select “District of Columbia” from the drop-down menu as your program Click on the green SIGN IN button at the top-right hand side of the page Enter your username and password. District of Columbia Public Schools |

18 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next What do Test Administrators need to do in Pearson Access Next? Step 1: Login to PAN. Go to “Testing” and click “Sessions.” Step 2: Go to “Search” and check “Show all results.” All created test sessions will populate. Note to TCs: It may be beneficial to create some sample sessions in the training platform and walk Test Administrators through these steps, similar to what we did during TC training. Step 1: You will use your username and login to log into Pearson Access Next. A reminder that your username is your dc.gov address, and your password would have been sent to you via (to your dc.gov address) through Pearson. If you do not know your password, simply click “Forgot Password” at login. Under the “Testing” section, click the drop-down and select “Sessions.” Step 2: Once in the new screen, you will click on the small arrow next to the “Search” button and check the box for “Show all results.” This will cause all available sessions to appear. District of Columbia Public Schools |

19 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next Step 3: Check the box for the session for which you are going to administer and click the “Go to Students in Sessions” link at the top of the page. Step 3: Scroll through the available sessions to find the session that you will be administering that day. Note that all sessions will have 1) the Test Administrator’s name, 2) the grade testing, and 3) the subject testing. Once you find the section, check the box next to that session and go to the top of the page and click the “Go to Students in Sessions” link. District of Columbia Public Schools |

20 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next Step 4: Under “Session List,” click the session that you selected. Step 5: Your session will appear. Press “Start” to activate the session. This will be done for Unit 1 only. Note that, in PBA, there are 3 units associated with each session in ELA and 2 units associated with each session in Math. Step 4: A session list will appear at the left of the screen with the session (or sessions) that you selected on the previous screen. Click the applicable session. Step 5: Once you click the session, your session will appear on the screen complete with the students included and their testing status. It is important to note here that there is ONE session for ELA and ONE session for math. However, each session contains multiple units within. For PBA, ELA has three units and Math has two units. Students will only complete the unit for which they are scheduled to complete that day. At the start of Unit 1, the Test Administrator will need to “start” the session by pressing the green “Start” button. The session will remain active until students have completed all units associated with that session (over several testing days). District of Columbia Public Schools |

21 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next Once the session has been started, the Test Administrator should: Read instructions to students verbatim, following the appropriate Test Administrator Manual, Ensure that Student Testing Tickets have been distributed to students, and Post the Seal Code ONLY FOR THE UNIT TESTING on the board or chart paper at the front of the room. Post start and end time beneath the Seal Code. Populate the GITL log with the “exact start time.” Note that a student cannot access a unit until they have the appropriate Seal Code. Note that, once a session has started, the Test Administrator should be using the PARCC Test Administrator manual. The Test Administrator will: Read instructions to students verbatim, directly from the Test Administrator Manual. Ensure that Student Testing Tickets have been distributed to students. Post the Seal Code on the board for ONLY the unit that students will be testing in that sitting. This can be posted at the front of the room either on the board or on a piece of chart paper. Post the start/end time of the unit underneath the Seal Code. Populate the GITL log with the exact start time. The clock starts as soon as students have access to the Seal Code, as this unlocks the unit. District of Columbia Public Schools |

22 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next The Test Administrator will be able to use this screen to monitor all of the students. The “Student Test Status” will change according to the legend to indicate when a student’s test is Ready, Resumed, Active, Exited, and Completed. During testing, Test Administrators will be able to monitor student testing activity. Note that the codes on the screen shot (Ready, Resumed, Active, Exited, Complete) are the codes that will appear under the “Student Test Status,” and this will tell the Test Administrator where students are during testing. Prior to the start of the first unit in a session, all students will be coded as “Ready.” District of Columbia Public Schools |

23 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next Note that students’ statuses will change based on the criteria listed below (taken from the Test Administrator’s Manual – additional clarification in red). “Ready” indicates the student has not started UNIT 1 of the session. “Exited” indicates that 1) a student has exited the test but not submitted answers in his/her unit, or 2) student has completed a unit and has submitted his/her answers. A student’s test will need to be resumed if the test was paused for any reason (i.e., internet connection failure) AND at the start of each unit after Unit 1. The chart listed here is directly from the PARCC Test Administrator Manual and lists the descriptions of each status. Note that the text in red, to the right, of “Description” provides additional clarification. Ready: All students will be coded as “Ready” prior to the start of UNIT 1 in a session. Active: Students are logged in and currently testing in a given unit. Exited: This indicates that a student has exited TestNav but has not submitted responses for all tested units. Note that, once a student finishes a unit for the testing day, they will remain in “Exited” status until they have completed the final unit in the session (so, Unit 3 of ELA PBA). Resumed: This means that a student has been authorized to continue testing. So if a student is in “exited” status for any reason, their test will need to be “resumed” by the Test Administrator for them to continue testing. This means that, after Unit 1, students’ tests will need to be “resumed” out of “exited” status to begin Unit 2, Unit 3, etc. Resumed-Upload: Schools will not need to worry about this status with Proctor Caching. Completed: A student’s test will show as “Completed” once she or he has submitted responses for ALL units associated with their session. So this means all three units of ELA PBA and all two units of Math PBA. Marked Complete: A session cannot be “stopped” until all students are in “complete” or “marked complete” status. If a student finishes all units associated with a session and submits their response, they will be in “complete” status. A school will need to choose the “marked complete” status manually for any student who has started a unit in a session but will not be able to complete it within the testing window. A student’s test will show as “completed” when s/he has submitted answers for ALL units in a session District of Columbia Public Schools |

24 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next If I only need to press “Start” to begin the session, how will students be able to access individual units? Note that “Start” only needs to be pressed to start each session, and there are multiple units within each session (for PBA: three for ELA and two for math). After a student has submitted their answers for the first unit, they will be in “Exited” status. When the Test Administrator is ready to begin the second unit, they will check the box for all students testing and “Resume” the test. Students will use the Seal Code given to access the next unit. Step 2: Under “Select Tasks,” check the box for “Resume Student Tests.” Note that Test Administrators will only press “Start” once: prior to the student taking the first unit. After the session has started, a student will be in “Exited” status after they submit their responses for each unit. To begin a new unit, the Test Administrator will need to “resume” each of the students tests, by 1) checking the box next to the students’ names, and 2) clicking the drop-down under “Select Tasks,” and checking the box for “Resume Student Tests.” Note that a student may not access a new unit until the Test Administrator has provided them with a Seal Code for that unit. Step 1: check the box next to all students’ names Students who completed Unit 1 will be in “Exited” status District of Columbia Public Schools |

25 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next What is another scenario in which I would need to RESUME a student’s test? When students log out of a unit but do not submit their answers, they will also be in “Exited” status. This could happen if there is a small technical glitch such as a brief internet outage. In this case, the Test Administrator could follow the steps in the previous slide, OR resume the student’s test individually. While the student’s test will need to be “resumed” at the start of each unit after the first unit has been completed, Test Administrators may also need to follow these same steps if a student comes into the “Exited” status for another reason. Recall that a student will also show in the “Exited” status if he or she logged out of the test and did not submit his/her answers. For example, if there is a brief internet outage or a student loses battery on his/her computer, they would be logged out and the test would need to be resumed. Test Administrators may resume students’ tests in batch (like the slide before showed) or individually – see screen shot. District of Columbia Public Schools |

26 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next Is there a way that I can view an individual student’s progress? Yes. If you click on the “Student Test Status,” a pop-up titled “Student Test & Item Progress” will appear. This will show you a list of questions, the unit (section) associated with each question, and whether a student has visited and/or answered each question. Note that Test Administrators may monitor each student’s test progress by clicking on the “Student Test Status.” A pop-up titled “Student Test & Item Progress” will appear, and will show Test Administrators: A list of questions The unit (also called “section” here) associated with each question Whether a student has visited the question (seen it), and Whether a student has answered the question District of Columbia Public Schools |

27 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next When will a student’s status show as “Complete”? A student’s status will only show as “Complete” once they have submitted answers for all units associated with a session. So when the final unit is being administered in a session, a Test Administrator can expect all students’ statuses to show as “Completed” at the end of the unit. Recall that a student’s test will be in “Exited” status after they submit their first unit. They will not show as “Complete” until ALL units within a session have been completed and the answers have been submitted. So this means that a student will not be in “Complete” status until they finish Units 1, 2, and 3 for ELA PBA. District of Columbia Public Schools |

28 PARCC Test Administration: Pearson Access Next
PARCC: Test Coordinator’s Training PARCC Test Administration: Pearson Access Next I noticed the “Marked Complete” status. When would I need to mark a student’s test as complete? A student’s test should only be “Marked Complete” by the Test Coordinator, and only when a student is unable (i.e., due to medical emergency exemption) to complete the remainder of the units in the session prior to the end a testing window. Once a student’s session is “Marked Complete,” there is no way for the student to continue testing in that session. When will I need to “stop” a session? A session may be stopped only once all students are in “Complete” or “Marked Complete” status. The School Test Coordinator will be responsible for “stopping” the sessions prior to the end of the testing window. There is a function in the drop-down that would allow Test Administrators to mark a student’s test as complete. However, this should only be performed by the Test Coordinator, and only in the event that a student is unable to complete the remaining units in a session within the testing window. Once a student’s session is “Marked Complete,” there is no way for the student to continue testing in that session. You’ll notice that as soon as you “Start” a session, the button will turn to a red “Stop” button. Test Administrators do not need to press that button. Once all students have completed all units within a session, the Test Administrator will “Stop” the session directly prior to the end of the testing window. Note that all students must be in “Complete” or “Marked Complete” status for a session to be stopped. District of Columbia Public Schools |

29 PARCC Test Administration: Seal Codes
PARCC: Test Coordinator’s Training PARCC Test Administration: Seal Codes How do we know the student is taking the right unit? Each Test Administrator will be given a sheet with the number of units in their session and their associated seal codes. The Test Administrator will write the Seal Code for the associated unit on the board or chart paper, which will unlock only that unit for the student. Once the Seal Code is posted, time begins. We’ve mentioned before that each Test Administrator will receive a sheet with Seal Codes, which will serve to unlock the student’s testing unit. The Test Administrator is responsible for writing the Seal Code FOR THE UNIT BEING TESTED ONLY on the board (or chart paper) in front of the room. Once the Seal Code is written, students can access the testing unit so the block has started. Note to TCs: mentioned here whether you will be highlighting or circling (or otherwise indicating) the correct unit each day on the Seal Code paper during check-out. If testing more than one unit back to back, remember to ONLY write the seal code for the current unit being tested. The Seal Code for the second unit should only be posted once all students in the testing group are ready to begin the next unit. District of Columbia Public Schools |

30 ABSENT Student Testing
PARCC: Test Coordinator’s Training PARCC Test Administration: Absences What do we do if a student is absent? Nothing needs to be done in the Pearson Access Next system to indicate an absence. In the event of a student absence from a testing unit: Record the absence on the GITL log (type an “x” in the absent log). Separate the absent student’s testing ticket from the rest of the student testing tickets when checking-in materials. Test Coordinators will use this to determine which students were absent when compiling their list of make-ups. Student Testing Tickets If a student is absent, you will not need to do anything within Pearson Access Next, but the Test Coordinator will be responsible for scheduling that student’s make-up. Test Administrators are responsible for: Recording the student’s absence on the GITL log Keeping the absent students’ testing tickets separate from the testing tickets of present students. These should be submitted to the Test Coordinator in separate piles during check-in each day. ABSENT Student Testing Tickets District of Columbia Public Schools |

31 PARCC Test Administration: Make-Up Testing
PARCC: School-Level Training PARCC Test Administration: Make-Up Testing If I’m a make-up Test Administrator, how do I access the correct make-up session? Step 1: TA references the “Make-Up Student Tracker” to determine which students are in your make-up session, what units they need to make-up, and the name of the current testing session. The TC must provide the make-up TA with the make-up students’ Student Testing Tickets. Step 2: TA accesses each session within Pearson Access Next. They will likely need to have multiple testing sessions open on their screen. Step 3: TA goes to “Download Resources” and clicks “Seal Codes” to access the seal code for the unit in which the student is making up. This must be done for each individual testing session. Step 4: TA reads unit-specific instructions to each student participating in the same grade/subject/unit. Note to TCs: this slide should only be used if make-ups are being administered while keeping students in their current sessions. If you are creating separate make-up sessions, Test Administrators will manage the session just like any other session. If you are a Test Administrator assigned to a make-up group: You will receive a “Make-Up Student Tracker” from the Test Administrator (Note to TCs: it may be a good idea to have a partially completed sample Make-Up Student Tracker – like we had for you in TC training – to show Test Administrators for context) Locate your name under the “Test Administrator” column and use the information provided to access the correct sessions within Pearson Access Next. You will likely have multiple testing sessions open on your screen. You will receive the applicable Student Testing Tickets from your Test Coordinator, but you will need to use the “Download Resources” drop-down to access the Seal Codes. Just like any other unit, you will write the applicable Seal Code for that student so s/he may unlock their unit. District of Columbia Public Schools |

32 PARCC Test Administration: Accommodations
PARCC: School-Level Training Training PARCC Test Administration: Accommodations Where do Test Administrators go to understand accommodations? Accommodations & Accessibility Features Manual Details all available PARCC accommodations, accessibility features, and administrative considerations Any staff member who will be administering accommodations must have a copy of the manual and review all applicable sections prior to testing Test Administrators with special populations group must fully review applicable sections of the Accommodations and Accessibility Features manual and flag questions to Test Coordinators immediately (at least one week prior to testing) How do we know which students have which accommodations? Accommodations/Administrative Consideration List A list of accommodations, accessibility features, and administrative considerations that all students will receive will be distributed to Test Coordinators via . It is critical that all Test Administrators who will be administering student testing accommodations have a full understanding of the accommodations that will be administered. Details on these accommodations can be found in the PARCC Accommodations and Accessibility Features Manual. Any staff member who will be administering accommodations is responsible for ensuring that they fully review the accommodations in which they are responsible for administering, and ask clarifying questions prior to administration. Note that each staff member will be provided with a student list and any accommodations in which they are required to administer by XX DATE. District of Columbia Public Schools |

33 PARCC Test Administration: Accommodations
PARCC: School-Level Training PARCC Test Administration: Accommodations Any particular accommodations I should have on my radar? Extended time Only students with the “extended time” accommodation may test outside the PARCC designated unit times. Students with this accommodation have up to an entire school day to complete a single unit. They must start testing in the morning. Students with this accommodation should test in a separate setting to minimize disruptions. Lunch and recess breaks must be planned for, ensuring that students remain away from their timed-testing peers. Large Print Ensure that students have both “large print” and “paper-based testing” listed in their accommodations in their program plans. Students with this accommodation will test via paper/pencil in a large-print booklet, and answers will be transcribed into a regular-size testing booklet by the Test Administrator, Test Coordinator, or principal. Two accommodations that should be on the radar of staff members involved in testing include: Extended Time Large Print Extended Time: Note that the only students who may test outside the allotted unit times are those with the “extended time” accommodation. These students will be tested separately and must be tested in the morning, as they have a full school day to complete a single unit. These students will need breaks throughout the testing day. These breaks will not be recorded on the GITL log (there is a specific GITL log for “extended time” students that only records technical issues), since the student has a full day and will not need time added back onto their unit. Lunch and recess will be provided via XX process Students with the “large print” accommodation will take the test using a large print version of the paper-based test booklet. An adult will then be responsible for transcribing the student answers into a regular size test booklet, which will be sent back to the vendor for scoring. The person at our school who will be responsible for transcribing student answers is (TC list person). District of Columbia Public Schools |

34 PARCC Test Administration: Accommodations
PARCC: School-Level Training PARCC Test Administration: Accommodations What if I don’t think a student needs a particular accommodation that is in his/her IEP? All accommodations in a student’s program plan must be administered to that student for testing. An accommodation may only be skipped if a student refuses to take it or a parent has written a notification of the refusal of an accommodation. In an event of a refusal, the school must complete the Student Accommodation Refusal Form (included in Appendix G of the PARCC Test Coordinator Manual), send one copy home with the parent and keep one copy in the PARCC 2015 Binder. Note that all accommodations in a student’s program plan must be administered to that student for testing, even if you think the student may not need them. The only way an accommodation can be skipped is if: The student refuses. In this case, we will need to complete a Student Accommodation Refusal Form. A parent provides written notification that they refuse the accommodation for their child. District of Columbia Public Schools |

35 PARCC Test Administration: Tech Glitches
PARCC: School-Level Training PARCC Test Administration: Tech Glitches What if we have a tech glitch during testing? In the event of a tech-related issue, keep calm as to not raise student anxiety. Some quick steps to take for standard tech issues: 1) Log in/Log out, 2) Shut down and reboot device, 3) remove student from testing environment if troubleshooting cannot be completed within 15 minutes, file an Incident Report, & student can resume in make-ups. Note that in the event of an internet-related issue, do not move a student to a different device. Call the attention of your Test Coordinator or OCTO Tech. Infrastructure-related issues (i.e., issues related with actual testing devices or network) should be dealt with at school-level. Contact your OCTO Technician or Test Coordinator for assistance in these cases. Issues related to testing platform that can not be troubleshot as school level should be directed to Pearson Customer Support ( ). Contact your Test Coordinator for assistance in these cases. Note: Any technology-related issues that could not be resolved within 5 minutes should be documented via Incident Report. Note that you will be asked to provide information such as the type of device used for testing, # students affected, testing location, etc. We’ve mentioned a few times that Test Administrators are responsible for managing student tests within the testing platform. You will receive comprehensive training on what this looks like during the final training on Test Administration in February. A reminder that the Testing Integrity and Security Agreements will need to be signed at this training. In the very likely event that a technical glitch will occur during the testing session, it’s important that the adults in the room stay calm so that student anxiety is not raised. Some quick steps that can be taken to resolve an issue include 1) shut down and reboot the testing device, 2) try a new testing device, 3) if something can’t be resolved within 15 minutes, remove the student from the testing environment. They can finish their unit during a make-up session. Note that any issues related to infrastructure (i.e., wireless network, computer) needs to be dealt with at the school-level. Every school will be assigned a dedicated OCTO technician during testing that should be able to help during test administration. Any issue related to the testing platform that can’t be troubleshot at the school level must be directed to Pearson Customer Support. Our school specific process for reporting this issues includes XX. Note that many of these tech issues will result in a student losing testing minutes and will be documented using the GITL log. Anything that lasts over 5 minutes must both be documented on the GITL log and via online DCPS PARCC Incident Report. District of Columbia Public Schools |

36 PARCC Test Security: Incident Reporting
PARCC: School-Level Training PARCC Test Security: Incident Reporting When would I need to file an Incident Report? Any testing irregularity needs to be reported. This includes a break in the normal pattern in test administration (i.e., student illness) or a breach in test security. How do I file an Incident Report? PARCC and OSSE have a non-comprehensive list of test security breaches and testing irregularities (on next screen). BOTH need to be reported via the online DCPS PARCC Incident Report. Filing an Incident Report is easy! Test Administrators must have the Incident Report screen on their Test Administrator computers during testing, but ANYONE can file an Incident Report. To file an Incident Report, go to Fill out the applicable fields and press “SAVE” at the top of the screen. District of Columbia Public Schools |

37 PARCC Test Security: Testing Irregularities
PARCC: School-Level Training PARCC Test Security: Testing Irregularities What are testing irregularities? Non-comprehensive list of Testing Irregularities: Building evacuation or lockdown Failing to follow administration directions exactly as specified in Test Administrator Manual Unauthorized visitors Losing a student’s Test Booklet Losing a student’s Testing Ticket Displaying testing aids in a testing environment Failing to provide a student with a documented accommodation or providing a student with an undocumented accommodation Loss of internet connectivity (over five minutes) Providing access to Seal Codes ahead of time and before reading the appropriate direction or script Testing irregularities are anything that happen during testing that is outside of the norm and therefore constitutes an Incident Report. The items on this list may not necessarily be violations, but since they may impact the validity of the test, must be reported. District of Columbia Public Schools |

38 ? Questions? PARCC: School-Level Training
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