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Training Sessions for the 2015 PARCC Test Administration in Massachusetts January 2015 1.

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1 Training Sessions for the 2015 PARCC Test Administration in Massachusetts January 2015 1

2 Presenters Department of Elementary and Secondary Education – Jodie Zalk Test Administration Coordinator – Dan Wiener Administrator for Inclusive Assessment – Bob Lee Acting PARCC Coordinator and Chief Data Analyst Pearson Team 2

3 Agenda – Morning Portion For districts doing computer-based or paper-based testing Test Security Protocols Test Administration Protocols – Test Administration, Test Schedule, Testing Times – LEA and School Responsibilities Administration Tasks to Complete Before, During, and After Testing – Student Readiness Accessibility Features & Accommodations 3

4 Agenda – Afternoon Portion For districts doing computer-based testing Technology Readiness & Setup PearsonAccess next Infrastructure Trial 4

5 PARCC test is developed and managed by a consortium of states. – Not a Massachusetts-specific test – PARCC Test Coordinator Manual (TCM) contains MA-specific policies in Appendix C (pp. 96–98). Major differences from MCAS: – Different terminology (see glossary in the TCM pp. 65–67) – Test is strictly timed. – Online test administration management tool (PearsonAccess next ) – Computer-based test offers new challenges/possibilities for managing test security and administration logistics. – Forms required to be signed by staff – Accessibility/accommodations Brief PARCC Orientation 5

6 Test Security Protocols 6

7 Train and receive forms from staff involved in test administration. – Security Agreement – Document receipt of manuals and participation in training Maintain chain of custody of materials during test administration. Store all test materials in a central location each day. – Locked when tests are not being administered – Restricted access Designate a staff member to shred/recycle certain materials. Develop a Test Security Plan See TCM for reference – p. 12 7

8 Agreement lists the protocols that all staff members involved in test administration must follow. – School test coordinators (STCs) – Technology coordinators – Test administrators (TAs) – Proctors – Authorized observers All these individuals need to sign an Agreement (TCM p. 71). Agreements to be submitted to the school test coordinators Agreements to be kept in school files for 3 years – Paper copies or scanned forms stored electronically Security Agreement 8

9 PARCC test administration is a secure testing event – for both paper-based testing as well as computer-based testing. – PBT and CBT: Cannot access secure materials before testing. – PBT and CBT: Prevent unauthorized visitors during testing. o E.g., members of the media – CBT: Cannot view student testing materials on-screen. o Prohibited from taking a picture of a student screen – CBT: Plan for seating locations to prevent students viewing other monitors. A Secure Testing Environment See TCM for reference – p. 21 9

10 1.TAs must document receipt of secure materials from the locked, central storage and return of secure materials to the STC immediately after testing each day. – Test Administrators (TAs) must not have extended access to test materials before or after testing. 2.STCs must also account for shredding of math reference sheets and used scratch paper. Can develop own forms OR Use MCAS form OR PBT: Sample form included in box 1 of shipment See TCM p. 12 for the list of secure materials to track. Chain of Custody Requirements 10

11 Do NOT … Leave materials unattended. Remove secure materials from the school. Handle materials for any purpose other than test administration. Duplicate secure test content. – E.g., photocopying, taking a picture of secure test content View or discuss secure test content, including reading passages, or permit students to view items before or after testing. – Exceptions for certain accommodations Alter a student’s response or make responses available to a student. Security Requirements for Test Materials 11

12 School Test Coordinators, Test Administrators, and Proctors must be employed by the school or district. School Test Coordinators are not required to be certified education professionals. Test Administrators must be education professionals. Proctors are not required to be certified education professionals. Proctors may administer accommodations, provided they receive training prior to administration and are under the direct supervision of the Test Administrator. Authorize Staff Involved in Testing 12

13 All individuals involved in test administration must participate in STC-led training. – Meet with Technology Coordinator (see TCM p. 26). – Train TAs and Proctors (see TCM p. 33–34). STC must received signed forms from all individuals: – Security Agreement – Document receipt of manuals and participation in training In addition, training modules are available at Train Test Administrators and Others 13

14 Do NOT … Engage in any other activities during testing. – E.g., grading papers, reading a newspaper Use a cell phone or smartphone while students are testing. Explain passages or test items to students. Coach students or give cues, hints, suggestions, or paraphrase. Leave students unattended. Give students more or less time than allotted or encourage students to finish early. Allow students to talk or cause a disturbance. Provide unauthorized access to secure test materials. Score student responses. Test Administrator Responsibilities 14

15 Test Administrators may redirect students or clarify directions after reading the script. – See TCM pp. 38–39. Test Administrators may dismiss a student for misconduct. – See TCM p. 39 and p. 98. Test Administrators may not view a test item if a student has a concern with it. – See TCM p. 39. Guidance for Test Administrators 15

16 See Section 3.0 of the TCM (beginning on p. 16) for – Materials to be provided for testing – Materials allowed after a student has completed testing (p. 98 for MA-specific policy) – Materials prohibited in the testing environment o Cell phones, smart phones, personal electronic equipment o Instructional aids related to content o Reference books o Resource materials o Formulas and tables other than the PARCC reference sheets Materials for Testing 16

17 1.Call the Department (781-338-3625) immediately after discovering – A security breach – Testing irregularity – PBT: Contaminated test booklet – PBT: Torn/damaged test booklet 2.The STC must also keep the district informed. 3.A next step may be completing a form within 2 days: – Form to Report a Testing Irregularity or Security Breach (TCM p. 119) OR – Form to Report Contaminated, Damaged, or Missing Materials (TCM p. 123) How to Report a Testing Irregularity/Security Breach 17

18 Building evacuation or lockdown Unauthorized visitors Failing to follow the TAM directions Losing a student’s test booklet (PBT) or testing ticket (CBT) Displaying testing aids Failing to provide an accommodation CBT: Loss of internet connectivity CBT: Providing access to seal codes before the appropriate time Other Examples of Testing Irregularities 18

19 STC certifies that – Materials were tracked using chain-of-custody forms and materials shredded/recycled were done so securely. – PBT: Materials were returned securely and ship-back date. – If any incidents, forms were submitted appropriately: o Testing irregularities/security breaches o Contaminated, damaged, or missing materials Principal (if different from STC) must sign the form. Submit through PearsonAccess next on the Support tab. Retain copy for 3 years. Similar to MCAS PCPA Post-test Certification Form See sample form in TCM: p. 127 19

20 Test Administration Protocols 20

21 Test Administration Schedule and Guidelines for Testing Time 21

22 PBA Test Administration Note: This diagram illustrates grades 6–8 and high school. 22

23 EOY Test Administration Note: This diagram illustrates grade 7 and high school. 23

24 PARCC 2015 Test Administration Schedule ComponentAdministration Dates Performance-Based Assessment (PBA)  Computer-based testing (CBT) March 16–April 10 (April 13 if closed for Good Friday)  Paper-based testing (PBT) March 23–April 3 (April 6 if closed for Good Friday) End-of-Year (EOY)  Computer-based testing (CBT)May 4–29  Paper-based testing (PBT)May 11–22 24

25 Guidelines for Administration Time Task Administration Time Preparation after students arrive (e.g., reading instructions to students and answering questions) 10 minutes Distribute test materials. 5 minutes Unit testing time 60-90 minutes* End-of-unit activities, including closing units, collecting test materials, and administering student survey (after EOY) 5–15 minutes * PARCC test units are strictly timed. See TCM for specific testing times for each unit. See TCM for reference – pp. 5–8 25

26 Units are strictly timed, unlike MCAS tests. Extended time is allowed as an accommodation for students with disabilities and English language learner students. – Until end of school day – Details during later portion of presentation Timed Tests 26

27 Schools must administer sections in order, with exception of make-up testing. Schools must schedule entire Unit Time. If all students finish before end of Unit Time, TA may end the unit. MA-specific policy -- If a student finishes early, schools can choose from the following. o TA can dismiss student. o Student can sit quietly and use allowable materials (see list on p. 98). o The student can sit quietly until the session has ended. See FAQs for more guidance. – CBT: There is no timer on a student computer. Guidelines for Testing Time 27

28 Security protocols need to be in place during a break. Between units on the same day: – Breaks are recommended. During a unit: – Individual restroom breaks may be provided. – Classroom “stand-and-stretch “ breaks of up to 3 minutes can be provided at the discretion of the Test Administrator (time should be adjusted accordingly). Breaks 28

29 Roles and Responsibilities 29

30 LEA Test Coordinator role can be assigned to the School Test Coordinator (STC). Responsibilities and qualifications for each staff member in TCM on pp. 2–4. Different roles/responsibilities for PearsonAccess next : – See the PearsonAccess "User Role Matrix" (once you are logged in to PearsonAccess next, click "Support," then click "Documentation," and then locate the document).PearsonAccess next Responsibilities/Roles and PearsonAccess next 30

31 Questions & Answers 31

32 Tasks to Complete BEFORE, DURING, and AFTER Testing See TCM for reference – pp. 23-35 32

33 Student Readiness 33

34 Introduction TestNav 8 Tutorial Student Tutorials Sample Items Practice Tests PaperOnlineDurationScored TestNav 8 Tutorial NoYes30 MinutesNo Student Tutorials Yes 30 MinutesNo Sample ItemsNoYesN/ANo Practice TestsYes 60 Minutes Yes (Web-based only) 34

35 35

36 Tutorial Options Tutorials Available to Review: TestNav 8 Tutorial Equation Editor Text to Speech – available for both ELA/L* and Math Graphing Calculator Printable Paper-Based Student Tutorials Online Student Tutorials * ELA/L text-to-speech test edition is only available for students with disabilities meeting the requirements for this accommodation. 36

37 TestNav 8 Tutorial This tutorial will familiarize students with navigating TestNav 8, the computer-based environment for PARCC assessments. It is recommended to view the TestNav 8 Tutorial before the Sample Items, Student Tutorials, and Practice Tests. The tutorial overview describes features available while taking a test, including the following topics: Moving Through the Test and Understanding the Toolbar Use of the Tools Item Types 37

38 Student Tutorials These tutorials will provide a sample of test items contained in the PARCC assessment and are intended to familiarize students with each item type in the paper assessment and/or within the online testing environment. They will be available in certain grade bands and no scoring rubrics will be available. Item types include: drag-and-drop multiple select text highlighting open response equation editor 38

39 Student Tutorials 39

40 Sample Items These provide an additional sample of test items contained in the PARCC assessments. These will be provided in computer-based format; grade bands 3–5, 6–8, and High School; and in both ELA/L and Math. Scoring rubrics are provided with each sample set to review the scoring expectations. Purpose of Sample Items: Provide students, teachers, and parents the opportunity to interact with some of the functionality of the tools in TestNav 8. Allow students to work with the different types of item responses that will be on the PARCC assessments. 40

41 Practice Tests Purpose of the Practice Tests: Provide a critical step for students, educators, and schools to transition to new assessment content. Developed so students can have a hands-on experience. Available in paper-based and computer-based format. Provide teachers and administrators a tool to generate student performance data to inform instructional improvements and professional development. Create an understanding of the full-length assessment. 41

42 Practice Tests Timeline for Practice Tests: 1.PearsonAccess next available now. 2.Web-based and paper-based schedule: GradesPBA ELA/LPBA MathEOY ELA/LEOY Math Online PearsonAccess next Secure 3, 4, 5, 6, 7, and 8 Available NowJanuary Available Now HS Available NowJanuary Available Now Online Web-based Non-secure 3, 4, 5, 6, 7, and 8 Available NowJanuary Available Now HS Available NowJanuary Available Now Paper 3, 4, 5, 6, 7, and 8 Available NowJanuary Available Now HS Available NowJanuary Available Now 42

43 Practice Tests Scoring availability for computer-based practice tests: Electronic scoring capability for ELA/L PBA and Math EOY. Electronic scoring capabilities is available for all non-constructed responses (e.g., multiple choice items, drag and drop, and drop down item types). The PARCC ELA/L summative assessments include one prose constructed response item for each of the tasks that appears on the PBA component. Teachers can score the three prose constructed responses by referring to scoring rubrics: Learn more about rubrics.Learn more about rubrics. 43

44 Other Tasks to Complete BEFORE Testing See TCM for reference – Section 5 44

45 PBT and CBT: Register students in PearsonAccess next and resolve critical warnings/alerts. PBT: If applicable, order additional test materials once materials arrive. View applicable training modules at Establish a testing schedule. – Schedule testing for the early part of each testing window to maximize number of available testing days in case of issues. – Plan for sessions, locations, and staff. Review the TCM. Tasks to Complete Before Testing See TCM for reference – Section 5 45

46 Plan ahead to provide “accessibility features” for all students and accommodations for ELL/LEP students and students with disabilities on test day by: ‒Reviewing each student’s approved IEP or 504 Plan ahead of time ‒Preparing a list showing each student and his/her specific accommodation(s) ‒Indicating whether a specific test setting or Test Administrator will be required ‒Training all Test Administrators (including substitutes) on PBT and CBT test accommodations and accessibility features (if applicable) ‒Ensuring required accessibility features and accommodations are selected during the registration and PNP process (e.g., read-aloud/text-to-speech) and ensuring each student knows how to use accessibility features and accommodations prior to testing Schedule practice tests and student tutorials (recommended). Tasks to Complete Next Month See TCM for reference – Section 5 46

47 Develop test administration plans, including: – Security plan – Logistics plan – Training plan Tasks to Complete Next Month See TCM for reference – Section 5 47

48 Meet with and Train Technology Coordinators. – Receive signed copies of the Security Agreement. Complete technology setup. Conduct an Infrastructure Trial. Notify students and parents about PARCC testing. Update Student Registration. Tasks to Complete Next Month See TCM for reference – Section 5 48

49 Based on Student Registration File – ESE completed some steps for districts. – Schools completed this process by December 23. Paper accommodations materials for CBT Tactile graphics for students doing online Braille test will not be included in your initial order. – You must order Tactile graphics through the additional order process. Initial Shipment of Test Materials AdministrationDate to Receive Materials by PBANo later than March 2 EOYNo later than April 16 49

50 Student Registration If you have not edited or updated the student registration import file: The students registered for the test will be based on your October 1, SIMS enrollment. PBT: Special editions for students using certain accommodations for will be based on last year’s MCAS special editions (gr. 4–9 only). You must register new students and submit orders for any additional materials needed. 50

51 Set-up Testing for a New Student Make sure your new student is created and registered in the PearsonAccess next system, for both CBT and PBT. CBT and PBT: Add student test details. PBT: use overage materials or order a test booklet from the Orders & Shipment Tracking page in PearsonAccess next CBT: Add student into an existing or new class and session. 51

52 See TCM p. 31 for the list of items to receive. Shipments include 5% overage per school for standard test materials. Quantities are derived from the information provided in the Student Registration File. Receiving Test Materials 52

53 Documenting and Storing Test Materials Upon Receipt of Test Materials, Test Coordinators Should:  Remove the Packing List, Chain-of-Custody Form, and Test Coordinator Kit from Box 1.  Use the Computer-based Chain-of-Custody Form to document all test manuals and paper-based accommodated test materials received.  Inventory materials immediately to verify that there is an adequate number for administration. NOTE: Count through the shrink wrap only. Do not open shrink-wrapped packages until two school days before testing, and do not distribute materials before the first day of testing.  Order additional material, if necessary.  Keep all test materials in a centrally locked storage area, with limited access, until distributing them to the Test Administrators.  Remind Test Administrators that all test materials must be distributed only on test administration day and must be returned to secure storage immediately after testing. See TCM for reference – p. 30–32 53

54 Documenting and Storing Test Materials  Keep all boxes in which the test materials were delivered and use them to return Scorable and Nonscorable materials after testing is completed.  Report the following occurrences immediately to Pearson using the Form to Report Contaminated, Damaged, or Missing Materials (see the Test Coordinator Manual): ‒Non-receipt of any packages listed on the School Packing List ‒Discovery of a damaged test material ‒Discovery of missing or duplicate sequence numbers on any Test Booklets 54

55 Opens on March 2 for the PBA administration Opens on April 16 for the EOY administration Only these roles can submit additional orders requests: – LEA Test Coordinator – Non-School/Institution Test Coordinator – School/Institution Test Coordinator *Note: A “Request Additional Order” add-on role must be added for the user account to request an additional order. Ordering Additional Materials See TCM for reference – pp. 32–33 55

56 Before placing an additional orders request, need to receive and inventory initial shipment. See procedures: – – Remember that when placing an order, some quantities will be ordered by singles or packs of 5 or 10. – Allow 5 days for delivery. – Orders will need to be approved. Test Booklets will be shipped in packs of 5 (for standard test materials). Important – if accommodations materials were not ordered during the Student Registration File process, order them as additional materials. Ordering Additional Materials See TCM for reference – pp. 32–33 56

57 Only these roles can approve additional orders requests: – LEA Test Coordinator – Non-School/Institution Test Coordinator – School/Institution Test Coordinator *Note: An “Approve Additional Order” add-on role must be added for the user account to approve additional orders. Order will be approved in the Approve Orders, Orders & Shipment Tracking page. Once an additional order is approved, allow 4 – 5 business days for delivery. See procedures: – procedures.pdf Approving Additional Materials See TCM for reference – pp. 32–33 57

58 Link to data that districts report to SIMS Included in the Test Coordinator Kit Only the STC or designee may affix labels. If a student has a label, only fill in box A on the front cover of the Test Booklet (ok to leave boxes B–F blank). – Name on label must match handwritten name. If no label, fill in all boxes (A-F) on front cover. Can affix labels before or after testing. But -- if a label is affixed but a student does not test, mark the booklet “Do Not Score.” Labels for students who do not test must be shredded. Student ID Labels See TCM for reference – pp. 45-48 58

59 CBT: Set up test sessions in PearsonAccess next. o Confirm Test Administrator accounts are active o Proctor Cache Operational Tests o Print Student Testing Tickets and Seal Codes PBT and CBT: Check for test administration updates at One Week Before Testing See TCM for reference – pp. 34–35 59

60 One week before testing, print and keep in secure storage: Student testing tickets – One per student per test session (ELA/L or Math) – Contains unique Test Code that students will need to use to access the test via TestNav (the browser-based application used to administer PARCC tests) Seal codes – One per unit for group of students – Used to unlock the next unit so that students cannot go ahead to the next unit or go back to a previous unit. CBT Secure Materials 60

61 School-supplied materials Wooden #2 pencils Blank scratch paper Calculators for certain grades – PBT: Required – CBT: Optional (Calculators are available through TestNav.) Mathematics Tools for certain grades CBT: Computers/devices for students and Test Administrator CBT: Headphones for ELA/Literacy PBA units (except grade 8) Accommodations/accessibility materials Timing device Testing signs Prepare Materials Needed for Each Day of Testing See TCM for reference – p. 16 61

62 Tasks to Complete DURING Testing See TCM for reference – pp. 36-41 62

63 Distribute appropriate test materials for each unit. CBT: Ensure Test Administrators have a computer/tablet available. Monitor test activity. Investigate security breaches and testing irregularities. Ensure that Test Administrators provide students with appropriate accessibility features and accommodations. Schedule and supervise make-up testing, and for CBT - create Sessions in PearsonAccess next. Respond to issues – e.g., technology-related situations for CBT. Collect materials from Test Administrators after each test unit. Tasks to Complete During Testing See TCM for reference – pp. 36-41 63

64 Before a student can begin testing, a Test Administrator needs to log into PearsonAccess next to start the test session. Test Administrators then monitor students’ statuses (TCM p. 38 and Online PearsonAccess next User Guide > Manage Online Tests): – Ready – Active – Exited – Resumed – Resumed-Uploaded – Completed – Marked Complete If a student exits TestNav, the Test Administrator needs to resume the student’s test. Managing Test Sessions in PearsonAccess next 64

65 Absent Students What to do if a student is absent for testing? Students who are absent, become ill, or who can no longer test because of classroom, school, or technical interruptions during original units may participate in make-up testing. Same test security and administration protocols apply. School Test Coordinators will establish make-up testing schedules for their schools. Units may be taken out of order for make-up testing only. When the student is absent: Schedule the student for make-up testing. PBT: Ensure the student has his or her original test booklet to continue testing. CBT: Move the student’s test session into a make-up testing session. Print out make-up Student Testing Ticket. Start the session and allow the student to log into TestNav. 65

66 Ensure Test Sessions have been completed. – All students are in Completed or Marked Complete status – Absent students in Ready status have been moved to a make-up PearsonAccessnext Test Session or have been removed. – Do not mark a student’s test as being complete if the student was absent and is still in “Ready” status. Purge the cached test content. After Each Testing Day 66

67 Immediately report an issue to the Department: 781-338-3625. Booklets must be replaced. Student work must be transcribed. Record serial barcode numbers. Securely destroy contaminated booklets according to district biohazard protocols. See protocols in TCM – Contaminated booklet policy – p. 40 – Torn or damaged booklet policy – p. 41 Contaminated and Torn/Damaged Test Booklets 67

68 School security plan should include a plan for a safety threat or severe weather. See protocols in TCM on p. 15. Need to document the situation. Immediately report an issue to the Department: 781-338-3625. Follow up by submitting a Form to Report a Testing Irregularity or Security Breach. Safety Threats and Severe Weather 68

69 Tasks to Complete AFTER Testing 69

70 Complete one per grade/course and subject. Band Test Booklets for this group underneath. You may have more than one per grade/course and subject. Different from MCAS – this is a new process. School Header Sheet See TCM for reference – p. 49 70

71 Test Booklets that are – Damaged (Note: Transcribe student work to a new booklet.) – Unused but have a Student ID Label affixed – Used Large-print or Braille booklet (Note: Transcribe student work to a standard test booklet.) Mark Test Booklets by writing across the front cover – “Do Not Score” or – A large “X” Return in nonscorable shipment. “Do Not Score” Booklets See TCM for reference – pp. 44-45 71

72 Prepare separate shipments for scorable and nonscorable materials. Use boxes from the original shipment for the return shipment. Find return shipping labels in the resealable package in the Test Coordinator Kit. – If additional materials were ordered, use the generic return shipping labels from that shipment. Important -- Affix different labels to tops of boxes for scorable and nonscorable materials. – UPS labels – PARCC/Pearson o Write counts of the boxes being returned on the labels. Return Shipping Instructions See TCM for reference – pp. 48–55 72

73 Important – Return boxes using correct labels: Return Shipping Instructions AdministrationScorable or nonscorable Ship toColor of PARCC/Pearson label PBA ScorableCedar RapidsRed NonscorableCedar RapidsPurple EOY ScorableCedar RapidsGreen NonscorableCedar RapidsYellow See TCM for reference – pp. 50–55 73

74 Call UPS at 800-823-7459 at least 24 hours in advance of pickup. When you call: – Say you are using a return service pickup request for Pearson. – Provide your o School address o Estimated number of boxes o One of your UPS tracking numbers You will receive a UPS confirmation #; keep in case of questions. Arrange for Pickup See TCM for reference – PBT: p. 56 AdministrationDeadline to Schedule Pickup Deadline for UPS Pickup PBAFriday, April 10Monday, April 13 EOYThursday, May 28Friday, May 29 74

75 Used scratch paper Mathematics Reference Sheets (grades 5–8 and high school) CBT: – Printed Student Testing Tickets – Printed Seal Codes – Any other school-generated reports or documents, which contain personally identifiable student information – Student rosters containing TestNav usernames and passwords – All accommodated materials (excludes PARCC-supplied materials for Large Print, Braille, and Human Reader administration) Document shredding on chain-of-custody form. Shred Certain Materials See TCM for reference – p. 56 75

76 Blank/unused scratch paper TAMs (after EOY only) Document shredding and recycling on chain-of-custody form. Recycle Certain Materials See TCM for reference – p. 56 76

77 Complete Post-Test Certification Form. – By April 15 for the PBA administration – By June 2 for the EOY administration – Submit through PearsonAccess next on the Support tab. – Principal needs to sign the form. – Retain copy for 3 years. Keep records for 3 years: – Security Agreements – Chain-of-custody forms – Rosters showing the names of test administrators and students (by testing group) – Security barcode for each student – Copies of any forms submitted After Testing See TCM for reference – pp. 56–57 77

78 Resolve Student’s Critical Warnings for PBT and CBT – You must have a “Sensitive Data” add-on role. – Click on the red flag icon from the home page. – Click on the student’s information icon and resolve the warning. Resolve Critical Warnings in PearsonAccess next Pearson – please help flesh this out, and please add any other tasks that need to be done by CBT schools after testing. 78

79 Resources and Support 79

80 ResourceSpecific URL Biweekly test administration and technology bulletins Support page TCM and TAMs Accessibility Features and Accommodations Manual and-accommodations-manual Training modules Sample items, tutorials, and practices tests Click on “Test Preparation” Training center Click on the green dropdown menu and select “Training.” You will need your user ID and password. PARCC Administration Portal Resources 80

81 Available Training Modules Enter your email and then click on “Spring Administration.” Computer-based TrainingPaper-based TrainingBoth Computer-based and Paper-based Administration of Computer-based Assessments for Test Coordinators Administration of Computer-based Assessments for Test Administrators PearsonAccess next Technology “Readiness” for Schools & Districts Proctor Caching & TestNav Configuration Infrastructure Trials: Running a Dress Rehearsal PARCC Paper-based Testing; Administration Training for Test Coordinators PARCC Paper-based Testing; Administration Training for Test Administrators Student Registration Import Personal Needs Profile (PNP) Student Readiness Resources for PARCC Accessibility Features & Accommodations 81

82 PARCC Support For help with PearsonAccess next, TestNav, shipments, additional orders – Web: – Telephone: 888-493-9888 (6:00 a.m. – 8:00 p.m., Mon. –Fri.) – Email: Department’s Student Assessment Services For policy questions (e.g., test schedule, accommodations, test security) – Web: – Telephone: 781-338-3625 – Email: Support 82

83 Questions & Answers 83

84 Accessibility Features & Accommodations 84

85 What We’ll Discuss PARCC Accessibility Policies – Background What’s Different from MCAS? PARCC Accessibility Features for All Students PARCC Accommodations for – Students with Disabilities – ELLs Test Administration Considerations Personal Needs Profile 85

86 All Grade 10 students will continue to take high school MCAS tests to meet CD requirement through class of 2019. All students in Grades 5, 8, and 9/10 will continue to take MCAS Science and Tech/Eng tests. All students designated for alternate assessments will continue to take MCAS-Alt. MCAS and MCAS-Alt in 2015 and beyond, if PARCC is adopted 86

87 PARCC Testing Policies All member states agreed to align their accessibility/ accommodations and test administration policies. In general, PARCC states agreed to – expand accessibility to more students, – adopt the MA “nonstandard accommodations” (e.g., calculator and ELA read-aloud for certain students), and – adopt the use of assistive and other technologies, where possible. MA actively participated in PARCC working groups for Accessibility, Accommodations, and Fairness. 87

88 PARCCMCAS Computer-based, with paper optionPaper-based Timed testsUntimed tests No individualized graphic organizers or reference sheets permitted Individualized graphic organizers and reference sheets permitted with ESE approval Complete PARCC Emergency Accommodation Form for student with temporary or recently-occurring disability, and keep on file at school.PARCC Emergency Accommodation Form 504 Plan must be developed for student with temporary or recently- occurring disability. Expanded accessibility for all studentsAccommodations only available to students with disabilities; limited accommodations for ELLs Differences Between PARCC and MCAS 88

89 PARCC Accessibility and Accommodations Resources 89 PARCC Accessibility Features and Accommodations Manual accessibility-features-and- accommodations-manual MA Overview of PARCC Accommodations and Accessibility aspx?id=12462 aspx?id=12462

90 Overview of PARCC Accessibility Many accommodations for MCAS are built into computer- based PARCC tests and are available to all students as Accessibility Features.  Accessibility features are also available on paper-based tests, where appropriate. Many Test Administration Procedures are also available to any student, at the discretion of principal. Accommodations are available only to students with disabilities and English learners. 90

91 Accessibility Features (Require activation or special preparation prior to testing) Answer Masking Color Contrast Text-to-Speech for the Mathematics Assessments Human Reader or Human Signer for the Mathematics Assessments (CBT) Accessibility Features for All Students 91

92 Accessibility Features for All Students Computer-Based TestingPaper-Based Testing Respond Using KeyboardRespond Using Pencil Audio AmplificationAuditory Aids Blank Paper Eliminate Answer ChoicesVisual Aids External spell-checker Flag Items for ReviewVisual Aids General Administration Directions Read Aloud and Repeated General Administration Directions Clarified Highlight ToolHighlighter Line Reader ToolLine Reader (Straight Edge) Screen Magnification or Zoom ToolMagnification Device Pop-Up GlossaryGlossary in Footnotes Redirect Student to Test Writing Tools (Bold, Italicize, Underline, Bullet) N/A 92

93 Accommodations for Students with Disabilities PARCC accommodations for students with disabilities include changes in the: Presentation of the test to a student Method of response to test questions Timing and scheduling of the test 93

94 Accommodations for Students with Disabilities Presentation Accommodations Paper-based Test (including non-disabled students with little or no familiarity with technology) Large Print Edition Braille Edition (hard copy only) Screen Reader Version for ELA/Literacy or Mathematics (for a student who is blind) Refreshable Braille Display (for use with Screen Reader Version of ELA/Literacy only) Tactile Graphics (hard copy of Braille graphics) Assistive Technology (includes a range of devices and applications) 94

95 Accommodations for Students with Disabilities (Continued) Presentation Accommodations For the ELA/Literacy Assessments: Human Reader/Human Signer * Text-to-Speech * Screen Reader Version * Embedded ASL Video * ASL Video for the Mathematics Assessments (Computer-based only) Human Signer Human Signer for Test Directions Only Student Reads Assessment Aloud to Him-/Herself * Guidelines for providing these “special access” accommodations are available in the PARCC Accessibility Features and Accommodations Manual. 95

96 Response Accommodations Assistive Technology (e.g., speech-to-text, word prediction) Human Scribe Braille Note-taker Braille Writer Calculation Device (on Non-Calculator Section of Mathematics Assessment)* Administrator Monitors Placement of Test Responses Accommodations for Students with Disabilities (Continued) * Guidelines for providing this “special access” accommodation are available in the PARCC Accessibility Features and Accommodations Manual. 96

97 Timing and Scheduling Accommodations for Students with Disabilities Extended Time* (until the end of school day to complete a test session, or “unit”) Accommodations for Students with Disabilities (Continued) * Extended time is available without amending IEPs this year only. However, must be designated in each student’s Personal Needs Profile (PNP); must be added to IEPs during regularly scheduled team meetings in the coming year; and 3.parents/guardians must be notified in writing. 97

98 Accommodations for English Learners Extended Time (until the end of school day to complete a test session, or “unit”) Approved Bilingual Word-to-Word Dictionary (also for former ELLs) (List available at Human Scribe (Mathematics only) General Administration Directions Read Aloud, Repeated, and/or Clarified by test administrator (in English or Student’s Native Language) Spanish Translation of the Grade 9 or 11 Mathematics Assessment 98

99 The following administration procedures are available to any student, at the discretion of the principal: Test Administration Considerations Small Group Test Administration One-to-One Test Administration Separate or Alternate Location Frequent Breaks Time of Day Specified Area or Seating Adaptive/specialized equipment, furniture, or lighting 99

100 Guidelines for Transcribing Student Responses For student responses that are word-processed, written on blank paper, in large print booklets, Brailled/Braille-written, or created via speech-to-text: All responses must be transcribed verbatim, either into student’s Test Booklet or onscreen in TestNav8. At least two persons must be present during transcription of all student responses. After transcription, school must shred any written responses that were not directly entered by student at the time of testing. 100

101 Transcription Guidelines (Continued) Transcribing Responses on the computer-based Test: Student responses may be entered into TestNav by the Test Administrator either during the test unit, OR anytime after testing occurs, but before the online testing window closes. – If responses will be entered after testing occurs, student should be scheduled into a separate “session.” – Once student has responded, have student Exit the test, but do not Submit the test. – Test Administrator transcribes responses after logging in as the student. – Submit the test only after all items have been transcribed. 101

102 Student Accommodation Refusal If a student refuses an accommodation, the school should document the refusal in writing and keep documentation on file at the school. Optional Student Accommodation Refusal Form (Appendix H) can be used as documentation.Student Accommodation Refusal Form The accommodation must remain available to the student during testing. Notify parent if this occurs, and review need for accommodation at next IEP meeting or when 504 plan is revised. 102

103 Student Registration File In December, districts reviewed and updated a list of students to-be-tested.  Department pre-loaded names/demographics of students in grades 3-8, based on Oct. SIMS. The file also contains pre-loaded information on the following accommodations :  Human reader or human signer (for paper-based test)  Large print test  Braille test Information was also collected on students who need a paper test as an accommodation. 103

104 Personal Needs Profile (PNP) What is it? A data file indicating the testing supports needed by individual students Why is the PNP important? Three purposes:  States will collect data on which students used which accommodations, accessibility features, and administration procedures.  Schools will maintain a list of students who need supports during testing.  Pearson will need this to upload special test edition computer-based tests for schools (e.g., text-to-speech, onscreen font/ background color, ASL video). Who requires a PNP? Any student who will receive an accommodation, accessibility feature, or allowable test administration procedure that is listed in the PNP. 104

105 PNP Review and Update Process When will schools review and update their PNP files? In January and February.  Districts should begin collecting accommodations and accessibility information for SWDs, ELLs, and non-disabled students. PNP file will include pre-loaded names of pre-registered students and their accommodations information from spring 2014 MCAS.  Exception: No accommodations data will be pre-loaded for students in grade 3. Schools verify or modify pre-loaded information, adding new information for students, as needed. 105

106 PNP File Layout First, ensure that students were “created” in the Student Registration file before reviewing and updating PNPs. PNP file layout includes most:  Administration considerations  Accessibility features  Accommodations for students with disabilities  Accommodations for English language learners Refer to PNP Field Definitions for clarification when uploading (See “Online Resources” slide for link). PNP can be completed for one student at a time; or as a CSV (Excel) file for uploading multiple students concurrently. 106

107 PNP Field Definitions in a separate online publication 107

108 Online Resources  PARCC Accessibility Features and Accommodations Manual at manual manual  MA Overview of PARCC Accommodations and Accessibility at  Paper-based Accessibility Features and Accommodations at accessibility-11-14_1.pdf. accessibility-11-14_1.pdf  Generic PARCC Math Reference Sheets for students in grades 5  8 at  Field Definitions (PNP, Student Registration) at, under “Support,” then “Documentation”  Training modules at  Test preparation (sample items, tutorials) at  General PARCC Inquiries at 108

109 Questions & Answers 109

110 If you are leaving now, please leave your completed Evaluation Forms at the registration desk. Thank you for coming. 110

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