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RightSourcing Your Integrated Solution for Contingent Workforce Management Presented to UT Health Science Center Houston.

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Presentation on theme: "RightSourcing Your Integrated Solution for Contingent Workforce Management Presented to UT Health Science Center Houston."— Presentation transcript:

1 RightSourcing Your Integrated Solution for Contingent Workforce Management Presented to UT Health Science Center Houston

2 RightSourcing Contingent Workforce Management (CWM) RightSourcing provides a dedicated partnership for the procurement & on- going management of the contingent labor workforce and their staffing suppliers in a vendor neutral service.

3 Ordering Temporary Staff Job Order/PeopleFluent Approval Process: All requisitions must have Department Approval. Step 1. Hiring Manager fills out Contractor Request Form and emails to RightSourcing at RightSourcing enters Requirement into Peoplefluent and selects Department Approver(s)

4 Ordering Temporary Staff (continued) Step 2 Department Approvers receive email notification and approve/reject job requirement. Step 3 Once Job Req. is approved, Suppliers will receive email notification and begin to submit candidates to open job requirement. RightSourcing will screen candidates and forward resumes to managers for interviewing. Step 4 Manager interviews candidate and provides RightSourcing with feedback or decision to hire.

5 RightSourcing Process Flow

6 RightSourcing On-Boarding of Temporary Staff Once hiring manager selects a candidate, Right Sourcing will provide an estimated cost to hiring manager so they can request a PO. RightSourcing Vendor ID is listed in UTHSCH system as Comforce_T-001 Vendor ID 0000092143. RightSourcing will provide a confirmation for supplier employee to manager with Start Date. Hiring manager will be responsible for submitting badge request. Candidate will pick up on first day of assignment. RightSourcing will provide candidate with 1 st day instructions along with Visitor’s Guide and send completed Occupational Health Form to PO# Must be provided to RightSourcing by Hiring Manager in order to process payroll.

7 RightSourcing Compliance checked and verified prior to On-boarding Temporary Staff PO Background ResultProfile/Resume. At least two (2) years’ current and relevant experience is required in Supplier Employee’s file. Professional References. Two (2) references for Supplier Employee are required verifying most recent experience during the previous twelve (12) months. HIPAA. Supplier’s proof of in-service or certificate of completion is required. Annual TJC In-Service- All required topics specific to department Pre-Employment Testing. Testing is based on job description specific skill requirements for example, Word, Excel, typing, filing. Photo Identification. Current/valid identification is required including front and back copies. Tetanus: Record of shot is required within the last 10 years. Background Check.. At least two (2) years’ current and relevant experience Tuberculosis Testing Credentials. Current license or certification Primary Source On-Line verification. CPR Certification. BLS (Basic Life Support) is required Profile/Resume Professional References. Two (2) references Pre-Employment Testing Photo Identification. Confirmation Form..Skills Checklist. HIPAA. Annual TJC In-Service. Hepatitis B. Physical Exam TDAP. MMR & Varicella Fingernail Hygiene Policy. Job Description. Experience. Mimimum 2 yrs travel experience

8 RightSourcing Compliance Maintained 8 RightSourcing ensures compliance is maintained throughout the length of the contractors assignment.

9 RightSourcing Payroll Process Overview Candidates are required to enter and submit timecard through RightSourcing Peoplefluent system. Candidates Supplier will provide them their username, password, and user guide. Candidates must submit time into Peoplefluent by 10am every Monday. At Noon, Off-site will review the timecards in Peoplefluent that have not been approved and send a reminder email notification to managers to approve time in Peoplefluent. UTHSCH Time approvers are required to approve by Monday at 5pm CST after bi-weekly period ends..All time must be approved by a UTSCH time approver or temporary’s time will NOT process.

10 Approving your Temps time in People Fluent o Once Req. is approved and a temporary has started work at UT HSCS, You will receive time card notifications from People fluent for approving your temps time.

11 Important Supplier Contract Information Non-Clinical Supplier AgreementClinical Supplier Agreement Clinical Travelers and Registry Orientation. All Supplier Employees are allowed Department specific orientation for (4) hours at no cost to client. Cancelation of Clinical Staff Client may cancel Travelers within a thirteen (13) week assignment, two (2) previously scheduled shifts..Registry client may change or cancel a shift prior to two (2) hours before the scheduled start of a shift. Registry-Radiology (Tech’s)/Rehab Services (PT, OT SLP, PTA) Cath Lab & Social Services Prior to twenty- four (24) hours before the scheduled start of a shift, Client may change or cancel a request. No-Show. Supplier shall pay to Client a “no- show fee” of four (4) hours at the hourly rate for that Supplier Employee in effect at the time if Supplier Employee does not report for work to Client as scheduled O RIENTATION. A ll Supplier Employees are required to complete up to two (2) hours non-billable to client for general orientation Right to Dismiss. Supplier will remove any individual whom Client determines is performing services in a way that is unsatisfactory or detrimental. Supervision. Client shall retain administrative responsibility for the services rendered and the sole responsibility for directing the services provided by Supplier Employee. Client's Managers are responsible for evaluating Supplier Employee’s performance Unapproved Overtime (“Excess Time”) Neither COMFORCE nor Client has a duty to pay any Excess Time.

12 Reporting Capabilities Cost Center Reports Open Order Reports HUB Report Executive Management

13 Supplier Bill Rates Non-Clinical Supplier AgreementClinical Supplier Agreement BILL RATES Support Assistant$13.10 Staff Assistant$15.72 Support Specialist$18.34 Executive Assistant II$32.05 Executive Assistant I$27.57 Admin Assistant I$23.59 Administrative Services Officer I$26.20 Financial Analyst$30.13 Grants and Contracts Specialist$23.59 Budget Analyst$30.13 Staff Auditor$23.59 Information Systems Auditor$30.13 System Analyst II$31.45 Accountant I$29.00 Accounting Clerk$19.02 Data Base Specialist$22.93 Programmer Analyst I$31.45 Computer Programmer I$28.54 Personal Computer Specialist I$23.59 Data Entry Operator II$18.00 Data Entry Operator I$15.05 Mail Clerk I$13.10 Garage Attendant$11.79

14 Converting Temporary Staff to UHSCH employee P RICING FOR C ONVERSION OF T EMPORARY E MPLOYEES Should Client wish to hire a Supplier Employee assigned to Client, Client may do so without a fee after a minimum number of hours/weeks are worked. Administrative/Clerical – 320 hours IT/Clinical – 13 weeks or 468 hours. Guarantee - S HORT T ERM A SSIGNMENTS If Supplier Employees: (i) quit, (ii) is removed by Supplier, or (iii) is removed for any reason, then Supplier agrees not to charge RightSourcing or Client for the time such Supplier Employee spent at Client within the first (1) day for admin/clinical assignment and five (5) days for all other assignments. If such services are not performed satisfactorily within such period, Supplier will cancel all charges for unsatisfactory services during such warranty period.

15 Supplier Support for RightSourcing “  The fees are based on first year salary if hired prior to completing the minimum 13 weeks. Client’s right to hire is an accumulation of all hours worked by Supplier Employee from Supplier Employee’s assignment start date and including all breaks in service (non­ contiguous time). IT and Technical Number of Hours on Assignment Fee Up to 160 Hours20% 161 Hours - 320 Hours14% 321 Hours – 468 Hours7% More Than 468 Hours0% No fee after 468 Hours Administrative and Clerical Number of Hours on Assignment Fee Up to 160 Hours20% 161 Hours - 320 Hours14% More Than 320 Hours0% No fee after 320 Hours Registry – After completion of 468 hours 0% Fee Traveler – After completion of one (1) thirteen week (13) travel assignment0% Fee Should Client elect to hire a Supplier Employer before they have met the minimum thirteen (13) weeks worked, a conversion fee will be paid to Supplier based on the table below Clinical Number of Hours on Assignment Fee (Based on 1 st Year Salary with Client) Up to 160 Hours20% 161 Hours- 320 Hours15% 321 Hours- 468 Hours10% More Than 468 HoursNo fee after 468 Hours

16 Additional Services from RightSourcing  Credential Tracking Services (CTS) – RightSourcing provides audit & management of credentialing for outsourced employee populations or internal staff  Payroll Services – RightSourcing offers payroll services at significant savings over traditional recruited staff  Independent Consultants/1099 – screening of 1099 consultants to ensure compliance with IRS requirements and risk assessment review for existing 1099 staff

17 RightSourcing Contact Your People. Your Success. Our Focus. For any additional information, please contact: Tanya Ortiz – Program Manager 713-745-6452 Janet Benjamin –Off site Manager 951-213-9219 Julie O’Keefe – Area Manager 858-768-1455 Chrystal Golden – Coordinator All inquires can be emailed to

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