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Grant Writing for Ed Tech Dreams Dr. Rita Oates 305 788 4302 Feb. 5, 2014 TCEA14.

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Presentation on theme: "Grant Writing for Ed Tech Dreams Dr. Rita Oates 305 788 4302 Feb. 5, 2014 TCEA14."— Presentation transcript:

1 Grant Writing for Ed Tech Dreams Dr. Rita Oates 305 788 4302 cell @ritaoates Feb. 5, 2014 TCEA14

2  Bring your ed tech dreams to this workshop. Learn where to find grants, strategies to prepare winning proposals, recycling ideas, and how to survive after you get a grant.  Dr. Oates has won grants exceeding $10 million and has taught a graduate class, Grant Writing for Ed Tech, at Barry University.  Preferred device: Android tablet, iPad, Mac or PC laptop

3 Have you ever written a grant? Have you received a grant? $$$ Respond:

4 Grant Writing Experience $5.8+ Million from my last group (5 !)

5 Prep Your Grant Writing Tool Kit 1. Dream a.Write down what you want to do in a paragraph b.Find research to guide and support your ideas c.Make a shopping list and develop a budget d.Check in with district office now or after step #3 e.Find a partner/team to work with you as appropriate 2. Demographics on your school (or program) a.Know your numbers; funders will check them! 3. Resume, biography or curriculum vita

6 Prep Your Grant Writing Tool Kit 4. Finding funding sources a.Check in with district office! b.Go local first 5. Funding dos and don’ts a.Know what can/cannot do from funding source b.Do you need matching funds? Letter of support? c.Keep trying; recycle idea into new grant competitions 6.After you get a grant – say thank you a.Collect data for analysis, evaluation b.Prepare for criticism c.Disseminate results d.What would happen with more funding ?

7 1. Dream Write down what you want to do in a paragraph (or a few) Your elevator pitch and a few details How would you tell your mom about what you want to do?

8 Therese M. Jilek, Glendale, WI Instructional Technology Coordinator, North Shore Middle School Through an action research project, Ms. Jilek investigates the effect of authentic and relevant experiences on student learning and the effect of interaction with children around the world on students' attitudes toward other cultures and each other. Students in Ms. Jilek's increasingly diverse class establish e-mail correspondence with students in other countries and participate in a global classroom project to exchange information and reexamine cultural stereotypes. Ms. Jilek shares the results of her study through district staff meetings and an online teacher exchange. (83 words) Deadlines: 2/1, 6/1, 10/15 NEA Foundation Grant Winner

9 Language used in successful FIPSE grant application, school district and university partnership

10 Draft your “dream” in a few sentences.

11 1. Dream Find a partner/team to work with you “Critical friend” to comment, help write External organizations to write support letters, share in the costs, help with the work

12  Who in your school can be a critical friend?  What organizations might provide some support? ◦ PTA: $50-100 toward matching funds ◦ Grocery store: $100 certificate toward deli items, platters ◦ McDonald’s: drink mix (punch) ◦ Businesses in your area that parents own/work for ◦ Chamber of Commerce

13  Draft the letter for each supporter, provide electronically, and ask them to revise and print (or publish) on their letterhead  Build relationships over time

14 1. Dream Find research to support your dream Professional publications, books Publications in your content area: IRA, NCTE, NSTE, NCTM, TESOL, etc. Does your library/school subscribe to Have you done any action research or preliminary work in this area?


16  Heffernan, V. (2009) Click and Jane, New York Times Magazine, Jan. 30, 2009, p. MM13. Retrieved Sept. 25, 2013 from medium-t.html medium-t.html  Schugar, H. R., Smith, C. A., & Schugar, J. T. (2013). Teaching With Interactive Picture E ‐ Books in Grades K- 6. The Reading Teacher, 66(8), 615-624.

17 1. Dream Make a shopping list hardware, books, digital materials, software licenses, training, electrical upgrade, security upgrade, furniture, toner, paper, travel, clerical assistance, release time for project leader, custodian to open school on Saturday, buses for field trips Develop a rough budget from this list Check in with district office


19  Characteristics  Student population Racial %, gender % ESOL student % Free/reduced lunch %  Data showing need for this project Local, state, national as appropriate  Photos of reality that needs to be revised can be helpful in some proposals  Other unique information about your program, ideas First generation finishing HS %

20  Funders may check public sources, such as NCES or your own district website  If you are seeking funding, make sure your school website is in sync with your request!





25  Let’s look at some options -- if you have done the first two steps!

26 Online charity Connects K12 teachers who want classroom and other learning materials to corporations and everyday people Teachers Make technology wish lists Supporters Make wishes come true – 70% are granted! Matches from other groups NEA Foundation matches up to $250 per request from NEA members See Partner Funding for Texas matches

27 Austin schools requesting funds


29 Kindergarten Bilingual Classroom – Approved Budget

30 Florida school features all requests on their school website

31 DonorsChoose Partners in Texas

32 Non-profit Provides discounted tech products Teachers Make technology wish lists Supporters Make those wishes come true Fundraising ideas Allows teachers to email and print their technology wish lists for contributions from parents and community members

33 Fundraising feature Allows PTAs to start online fundraisers with a few mouse clicks Discounted tech products Sold on site also





38 Florida teacher

39  Key grant leaders info ◦ Resume  1 page ◦ Biography  100-150 words ◦ Curriculum vitae  Detailed, multiple pages, up-to-date  Refocused to fit grant application  Shows pertinent experience  Conference presentations, articles  Share with colleagues and revise

40  Isabel Oregón Acosta, Associate Director Isabel Oregón Acosta works with Gregory McGinity to manage the foundation’s public policy and advocacy work to sustain effective and innovative practices, policies, and institutions. Isabel began her career in public policy working for the Congressional Research Service in Washington, DC, focusing on education policy. During graduate school she focused on issues of equity in education as a legislative intern for the House Committee on Higher Education in Austin, and as a researcher at the Charles A. Dana Center. She was a graduate research assistant for the Texas speaker of the House of Representatives in Austin, a research team leader for Independent Colleges and Universities of Texas, and a policy intern for The Education Trust- West, where she researched and co-authored briefs on teacher quality and a standard curriculum for all California high school students. Before joining The Broad Foundation, Isabel conducted research, policy and data analysis on school finance in California, for EdSource. In 2009, Isabel took a yearlong sabbatical from the foundation to work for the U.S. Department of Education in the Office of Elementary and Secondary Education. She has a bachelor’s degree in political science from the University of California, Santa Barbara and a master’s degree in public affairs from the University of Texas at Austin.



43  Remember to ◦ Check in with principal, district office  Need approvals?  Have a grant that needs a project?  Advice to help you refine ideas, direction, match, partnership, value of donations  Budgeting expertise  Provide information on steps 1-3  Grants officer will adore you if you bring in materials developed to here and consider you a serious grant writer worth helping

44  AP: 1 pager, get approval to proceed in writing  Business office provide budget requirements: ◦ Substitute pay $75 a day ◦ Include 28% for fringe benefits ◦ Per diem food: $42 a day ◦ Other?  PD department: training needs meet contract?  Facilities: need more electrical? Security? Furniture?  Principal approval/refinement  Grants office review/fiscal analyst review/union?

45  Texas Comptroller of Public Accounts has changed the lodging reimbursement rate for out-of-state travel. Effective September 30, 2013, the standard rate is up to $83 per night for lodging for out-of-state travel, unless a higher rate for the travel destination is specified.  The lodging reimbursement rate of up to $85 a night for in-state travel remains unchanged.  Meal reimbursement rate of up to $46 per day  Automobile mileage reimbursement rate of 56 cents per mile (effective 1-1-14)  PLEASE check with your district grants officer!

46 What is the URL for your district's grants office? Do they have links to sources for grants?

47 ◦ District Grants office ◦ Professional groups  IRA grants for reading research, activities:  ALA: ◦ Local groups:  Rotary International  Initiative with IRA  Find local club (  Community Foundation  Smaller funding sources, may be pooled  In your community, for your community  Must clear with district grants office! ◦ Foundations – find through Foundation Center, IRS 990 forms  National: Lilly Foundation, Kellogg Foundation  Local: by zip code (though can fund any location)

48 Ohio Rotary Club->Picture Books $1,500 donation 20 volunteer hours in classrooms

49 Total 2013 Competitive Grants: $1,336,392

50 Proposal Format: (for one Austin Community Foundation funding source) Project Title Abstract (1-2 paragraphs, no citations) Introduction and Objective(s) Describe the conservation topic(s) the project would address and the potential benefits to the Barton Springs Salamander and/or its habitat. Provide a clear and detailed statement of the project objectives, relation to the present state of knowledge in the field, and hypotheses to be tested. (Educational projects need not include hypotheses to be tested.) Approach/Methods Describe specific methods and/or materials that will be employed, the expected results, detailed description of educational materials if applicable, and time frame from initiation to completion of the project. Objectives and methods description are not to exceed 10 single-spaced pages. Literature Cited

51 Proposal Format: (continued) Budget (1 page) Identify the amount of funding requested, including salaries, supplies and materials, travel expenses. Because of the limited availability of grant funds, smaller requests have the best chance of being funded. Austin Community Foundation does not pay indirect or overhead expenses. Qualifications of proposed personnel (1 separate page): This page should be separate from the remainder of the proposal so that it can be removed and will not be forwarded to the peer reviewer(s). This section should identify appropriate facilities available to conduct the proposed work and include names, qualifications, and contact information for all personnel who would be assigned this project. State the primary work assigned to each person and the percentage of time each person would devote to this work. Identify key persons by name and title. Provide all resumes/C.V.s describing relevant experience. Deadlines: None. Proposals will be reviewed as they are submitted. Applicants will be notified within 6 months from the date of proposal submission whether or not funding will be awarded.

52 The Austin Community Foundation encourages grant requests for projects that: are likely to have a substantial impact on the quality of life of people in the community; propose practical ways to address community issues and problems; leverage other sources of support (i.e., funds or volunteers); stimulate others to participate in addressing community problems; assist non-profit organizations to maximize effective management; are cooperative efforts and minimize or eliminate duplication of services; are sustainable over time.

53 The (Austin Community) Foundation will only accept one grant request from an organization during a 12-month period. Does that mean per district or per school? (ask school district grants officer) District grants officer will have a relationship with the local community foundation


55  How to use ◦ Go to Foundation Center 990 Finder page  ◦ Enter zip code ◦ Download IRS 990 form  Refer to last pages for recent foundation funding projects  Foundations must file this form

56 Look up IRS form 990 from your zip code

57 Zip: 33435 (Palm Beach County) Gertrude Skelly Foundation 41 pages for 2011 Provides list of where funds went and amounts Gave away $884,602 in 2011 Mostly nursing, medical health A few education-related groups, universities also got funds

58 How/When Do You Apply to This Foundation?

59 p. 14-19 tell what was funded in 2011 Fund nursing education: $30K, $35K Fund nursing ed: $20K

60 Fund literacy activities

61 Skelly – Mostly Health but Some Education Projects

62  Corporate ◦ Foundations ◦ ◦ Pushed email RFPs  ◦ Webinars Foundation Center - Webinar Calendar.urlFoundation Center - Webinar Calendar.url  State Government ◦ ramSearch.aspx ramSearch.aspx ◦ U.S. Government

63  More Sources for K12 grants ◦ Grant Wrangler ( ◦ Big Deal Book of Education ( 12_technology/) 12_technology/ ◦ CDWG ( ◦ eSchoolNews ◦ has Dell/Intel grants calendar: calendar-and-directory-2013-2014/53821



66 Dell/Intel Calendar in

67  IRA  NEA Foundation grant-opportunities grant-opportunities  AFT Foundation  ALA  AASL  Mackin

68  Sources – Read between the lines ◦ Know what must do/can do/cannot do, such as:  Cannot pay for food or alcohol  Must allocate 10% for evaluation  Cannot exceed district/state per diem  Need matching funds?  Need letters of support: Provide draft when requesting  Know maximum dollar amount: Don’t exceed it!  Cover letter: additional info on proposal ideas  Read funded proposals (or at least title+abstract)  Work as a team – grants committee ideally ◦ Others in program can be sounding boards

69  Track available grants  Record grant submissions  Note deadlines for reports  Create timeline for tasks to submit with grant  Conference, publication deadlines to share your success

70  Keep trying! ◦ Recycle ideas into new grant competitions ◦ Use one grant to help get another one  Funders back a horse with a good track record  Niceville, FL school turned one grant into $1 million by building each “win” into the next grant proposal  Barry U. grant funded for year 2 at 150% of year 1 after oral presentation on year 1 results

71  Say thank you to funder ◦ Share successes, pictures ◦ Invite to events ◦ Communicate, appreciate, update  Write – “What this grant meant to me, my program and my students”  Anticipate visits from funder organization  Keep up with budget, evaluation,donations  Be prepared for criticism ◦ Especially from colleagues who didn’t help you

72 Students Can Say Thanks Too!

73 ◦ Overall accomplishments ◦ Number of students benefitted ◦ How students benefitted: student outcomes  Changes in attitude?  Number, time spent (data)  Increase in scores ◦ Barriers to success ◦ Successful aspects for replication ◦ Financial accounting of expenditures ◦ Communication of success: conference, article ◦ Budget up to 10% for evaluation (if required)

74 1. Avoid grants that might not be useful for the school 2. Research available grants and find ones that match your school’s needs 3. Study those who have won the grants in the past 4. Create a calendar to track grant deadlines 5. Take a grant-writing class 6. Understand that it could take several months to write a grant proposal and receive a response From Lana Bellew, grant writer for four Alabama districts, in T.H.E. Journal Nov. 2010

75 Funding Information Network Locations: 470 in USA, 22 in Texas

76 Resources to Learn More Webster’s New World Grant Writing Handbook (2013) $9.99 Kindle $16.99 Paperback The Grantsmanship Center



79 Keep working on your tool kit. Fund your dreams!

80 Grant Writing for Ed Tech Dreams - Dr. Rita Oates @ritaoates Dr. Oates does workshops for schools, districts and organizations on grant writing and development. She also does grant evaluations, particularly large-scale, multiyear grants involving professional development, technology and school reform efforts.

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