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Association Of Women Surgeons VA Chapter

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Presentation on theme: "Association Of Women Surgeons VA Chapter"— Presentation transcript:

1 Association Of Women Surgeons VA Chapter
Making it Look Good on Paper Marybeth S. Hughes, M.D. Senior Investigator Surgery Branch, National Cancer Institute, NIH

2 Making It Look Good on Paper
Cover Letters Curriculum vitae (CVs) Format Content Advice Grants

3 Cover Letters: Definition
A cover letter is a personal introduction. It can also be a marketing device. Target audience can vary Employer Tenure Committee Grant applications

4 Cover Letters Necessary Think of the reader
Often impacts on position, promotion, tenure or grant approval Opportunity to communicate

5 Cover Letters Form One page Three paragraphs Introduction Body Closing

6 Cover Letters Pay attention to basic details
Spell all names, titles and addresses correctly Contact Information Avoid grammatical and spelling errors Paper

7 Cover Letters Avoid Generalities Example:
“ I would like to express my interest in the position that is currently available at your practice” Briefly Address Any Time Gaps in Training or Practice Highlight Special Expertise Involve new techniques or technology

8 Cover Letters Brevity Passion Personalization
Indicate some knowledge of position Area Avoid “To Whom It May Concern”

9 Remember poorly written letters give a negative first impression

10 Curriculum Vitae Format Clear Concise Correct Well Organized

11 Curriculum Vitae Use simple font Emphasize headings
Bold or Underline Do not use too many bullets, dashes Number publications (if many) Highlight authorship

12 Curriculum Vitae: Content
Name and Title Address Contact Professional Home telephone fax

13 Example Marybeth Scavone Hughes, M.D.
Surgery Branch, National Cancer Institute National Institutes of Health 10 Center Drive, Bldg 10, Room 3W-3940, MSC 1201 Bethesda, MD, Office (301) ; Pager (800) NIH-BEEP-11863; Fax (301) Home address: 9851 Marcliff Court Vienna, VA 22181 Home (703)

14 Curriculum Vitae: Content
Personal Data (Optional) D.O.B. Marital Status Children Birth place or Citizenship Cellular phone number

15 Curriculum Vitae: Content
Professional Appointments Post Graduate Medical Education Higher Education Include location and dates Certifications and Licensure Board certification, BLS, ACLS, ATLS, State licenses, NBME

16 Curriculum Vitae: Content
Committee Appointments IRB, Credentialing Committee, Review Boards Honors/ Awards Alpha Omega Alpha, Teaching Awards, Research Awards Society Memberships FACS, local, state and national involvement

17 Curriculum Vitae: Content
Academic Presentations paper competitions, posters, paper presentations, abstracts Invited Lectures local, state or national organizations Published Peer Reviewed Articles Authorship order Books and Book Chapters

18 CV: Specialized Content
Mentorship Basic Science Research Grant support: past, present and pending

19 Recommendations UPDATE CVs OFTEN!! Avoid listing your DEA number
Avoid listing your social security number Look at many example CVs Content Structure Get assistance for cover letters and grant proposals as needed

20 Avoid Hyperbole

21 Grants “Failure is the beginning of wisdom” -William Zinnser Sources:
NIH Federal Sources Industry All other- private foundation

22 Why Grants Fail Experimental Design Research problem Investigator

23 Experimental Design Technical methodology Data collection procedures
Study group or control Data analysis and management is vague

24 Research Problem Hypothesis is ill defined
Proposal is unimportant, unimaginative

25 Investigator Principal Investigator had inadequate expertise
Inadequate mastery of literature in the research area Poor productivity on an NIH grant Insufficient time devoted to the project

26 Resources Inadequate institutional setting
Lack of equipment, facilities, personnel Restricted access to appropriate patients Insufficient collaborative effort

27 Recommendations Request a copy of the NIH Data Book
NIH Guide for Grants and Contracts Call the funding agency for “high priority” topic Be realistic with budgets Consult a biostatistician

28 Recommendations Why clinical research grant applications fare poorly in review and how to recover Cancer Investigation 1987: 5(1);55-58

29 Advice

30 The End Questions????

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