1. North Santiam School District 2012-2013 BUDGET MESSAGE Superintendent, Andy Gardner

2. 2 The Current State of the Economy Oregon and the United States are slowly recovering from the worst recession since the Great Depression of the 1930’s Oregon and the United States are slowly recovering from the worst recession since the Great Depression of the 1930’s The economy has not yet shown a level of growth that would allow the State to increase school funding for 2012-13 The economy has not yet shown a level of growth that would allow the State to increase school funding for 2012-13 State educational funding remains flat at $5.73 Billion State educational funding remains flat at $5.73 Billion

3. 3 State of the Proposed Budget The 2012-2013 Budget Provides for a Full School Year Provides for a Full School Year Avoids Staffing Reductions Avoids Staffing Reductions Maintains All Programs Maintains All Programs Maintains the Current Level of Equipment and Supply Expenditures Maintains the Current Level of Equipment and Supply Expenditures Adds Teaching and Classified Staff in key positions to help improve schools Adds Teaching and Classified Staff in key positions to help improve schools

4. 4 Goals Supported by the 2012-13 Proposed Budget Build a stable and sustainable school system Build a stable and sustainable school system Allow for as broad a program as possible Allow for as broad a program as possible Have an ending fund balance reserve Have an ending fund balance reserve Provide a sustainable educational program Provide a sustainable educational program Meets needs of current programs Meets needs of current programs Better prepares the District to continue to meet student needs in the future Better prepares the District to continue to meet student needs in the future

5. 5 Staff Increases for Program Support The District has increased staff to support programs for: The District has increased staff to support programs for: Intervention Intervention Special Education Special Education Support for the improvement of student writing skills Support for the improvement of student writing skills Focus on student achievement to meet new State graduation requirements Focus on student achievement to meet new State graduation requirements Increases were both at middle and high school levels Increases were both at middle and high school levels

6. 6 Proposed Budget Supports Community After School Program New to the District during 2011-2012 New to the District during 2011-2012 Takes place at all four elementary and middle schools Takes place at all four elementary and middle schools Goal is to provide after-school activities that enhance student learning Goal is to provide after-school activities that enhance student learning Resources are largely grant funded Resources are largely grant funded Users fees provide support Users fees provide support General Fund commits $10,000 to this program General Fund commits $10,000 to this program General Fund support is necessary to ensure continuity of the program General Fund support is necessary to ensure continuity of the program

7. 7 PERS Costs Continue to Increase 2011-2013 Biennial increase of appx. $500,000 per year 2011-2013 Biennial increase of appx. $500,000 per year 2013-2015 Biennial increase of appx. $400,000 per year 2013-2015 Biennial increase of appx. $400,000 per year 2015-2017 Biennial contains another projected increase 2015-2017 Biennial contains another projected increase Beyond 2017 remains flat and retires slowly Beyond 2017 remains flat and retires slowly Increases continue to challenge all districts to provide a quality education while maintaining competitive compensation packages Increases continue to challenge all districts to provide a quality education while maintaining competitive compensation packages This can only be accomplished through sustained intensive long range planning and thoughtful collaboration with the District’s employees This can only be accomplished through sustained intensive long range planning and thoughtful collaboration with the District’s employees

8. 8 Balancing Expenditures and Revenues The proposed budget provides for: Maintaining the shift in spending and the current level of services Maintaining the shift in spending and the current level of services Adequate expenditure authority to meet needs Adequate expenditure authority to meet needs Reductions in revenue due to a decline in enrollment Reductions in revenue due to a decline in enrollment Focused educational efforts and programs for students Focused educational efforts and programs for students

9. North Santiam School District 2012-2013 BUDGET Reviewing The 2012-13 Proposed Budget

10. 10 Budget Committee Tasks Conduct a public meeting to hear the budget message Conduct a public meeting to hear the budget message Review the proposed budget Review the proposed budget Listen to comments and questions from interested citizens Listen to comments and questions from interested citizens Consider public input as it deliberates on the budget Consider public input as it deliberates on the budget Revise the proposed budget as needed in order to reflect changes it wants in the District’s fiscal policy Revise the proposed budget as needed in order to reflect changes it wants in the District’s fiscal policy Approve the proposed budget Approve the proposed budget

11. 11 General Fund Resources Budget is based upon receipt of state funding at the $5.7 Billion level, funds were distributed at 50/50 across the two years. Budget is based upon receipt of state funding at the $5.7 Billion level, funds were distributed at 50/50 across the two years. 2012-13 is the second year of the biennium 2012-13 is the second year of the biennium The 2011-12 Budget was based upon a 49/51 distribution of funding The 2011-12 Budget was based upon a 49/51 distribution of funding Budgeting below the level of anticipated funding, resulted in an increased ending fund balance Budgeting below the level of anticipated funding, resulted in an increased ending fund balance

12. 12 GENERAL FUND RESOURCES

13. 13 Basic School Support Comparison (does not include ARRA funding)

14. 14 General Fund Beginning Balance Comparison

15. 15 Basic School Support combined with General Fund Beginning Balances

16. 16 Beginning Fund Balance The beginning fund balance is a result of intentional planning: The beginning fund balance is a result of intentional planning: Began making cuts in 2010-11 Began making cuts in 2010-11 Made additional cuts in 2011-12 Made additional cuts in 2011-12 Carried a majority of those cuts forward into Carried a majority of those cuts forward into2012-13 Budgeted below the funding level set forth by the State in 2011-12 Budgeted below the funding level set forth by the State in 2011-12 Expenditures approved only at critical need level Expenditures approved only at critical need level

17. 17 Beginning Fund Balance Positive ADMw Adjustments 2010-11 ADMw final adjustment by ODE was above projected count 2010-11 ADMw final adjustment by ODE was above projected count This resulted in a positive adjustment for the 2010-11 year (funds rec’d May 2012) This resulted in a positive adjustment for the 2010-11 year (funds rec’d May 2012) 2011-12 basic school support payment adjustment based upon the 2010-11 ADMw also the result was a positive adjustment 2011-12 basic school support payment adjustment based upon the 2010-11 ADMw also the result was a positive adjustment

18. 18 District ADM Analysis ODEDistrict ActualsProjection Year2007-082008-092009-102010-112011-122012-13 ADMr2307.422562273.22331.42248.62280 Students in ESL.at.568.366.46172.489.770 IEP Students253.8248.2250.1249247.3250 IEP Students above 11% cap4.64.92.5000 Pregnant/Parenting Students2.50.38.4 9.22 Students in Poverty at.2576.195.296.995.9 Students in Foster Care at.252.5 32.3 Remote Elem. School Correction 25.1 Total Weighted Factor407.8417.5421.4428.7469.5445.3 Prior Year Adjustment66.163.6 67.1 Total ADMw278127372695276027852725

19. 19 Projected ADMw Decline in Enrollment Decline in Enrollment Paid at 2785 in 2011-12 (addition of remote small school correction) Paid at 2785 in 2011-12 (addition of remote small school correction) Projected at 2725 for 2012-13 Projected at 2725 for 2012-13 Reduction of 60 x $6,135 or $369,100 Reduction of 60 x $6,135 or $369,100 Beginning fund balance created sustainability Beginning fund balance created sustainability

20. 20 2012-13 Expenditure Plan Most of the expenditure shifts set forth in the previous two years are continued in the proposed budget Most of the expenditure shifts set forth in the previous two years are continued in the proposed budget The focus is a balance of being sustainable and supporting programs The focus is a balance of being sustainable and supporting programs

21. 21 Review of cuts made in 2010-11 Confidential, Administrative and Licensed were cut 6 days Confidential, Administrative and Licensed were cut 6 days Classified received a 2 day cut Classified received a 2 day cut Reduced salaries in classified by cutting hours per day Reduced salaries in classified by cutting hours per day Froze all supplies and equipment expenditures to critical levels Froze all supplies and equipment expenditures to critical levels A layoff in administration due to loss in ARRA funds A layoff in administration due to loss in ARRA funds

22. 22 Review of Cuts Made in 2011-12 Steps taken to become sustainable: Reduction of 2 administrative staffing positions Reduction of 2 administrative staffing positions Reduction in classified hours per day Reduction in classified hours per day Technology equipment not replaced, not updated Technology equipment not replaced, not updated Repairs slashed, improvements delayed Repairs slashed, improvements delayed Supplies and equipment expenditures cut Supplies and equipment expenditures cut Reduction in force of 10 classified staff Reduction in force of 10 classified staff Reduction in force of 2 licensed staff Reduction in force of 2 licensed staff Savings realized from 13 licensed staff retirements Savings realized from 13 licensed staff retirements

23. 23 2012-13 Funding Level Creates Sustainability Allowed the District to: Allowed the District to: Meet expenditure needs for 2012-13 Meet expenditure needs for 2012-13 Increase the projected ending fund balance from $400,000 to $600,000 Increase the projected ending fund balance from $400,000 to $600,000 Create expenditure authority for a textbook adoption Create expenditure authority for a textbook adoption Support Community Schools “After School Program” Support Community Schools “After School Program” Add a small increase to FTE Add a small increase to FTE Create expenditure authority to cover anticipated bond preparation expenses Create expenditure authority to cover anticipated bond preparation expenses

24. 24 General Fund Expenditure by Function

25. 25 Salaries & Benefits: 79.4% Salaries & Benefits: 79.4% This is the District’s single This is the District’s single largest expenditure largest expenditure This has decreased by 1% This has decreased by 1% due to the planned due to the planned increase in ending fund balance

26. 26 General Fund Expenditures

27. 27 Budgeted FTE Comparison

28. 28 WESD Transition Dollars Position FTE Transit Amount Behavior Specialist1.8$156,550 Behavior Skills Trainer1.5$57,000 Autism0.8$66,496 Family Support Advocate0.4$37,871 Network Time1.0$116,852 Information Technology$18,845 Total5.5$453,614

29. 29 Questions regarding the general fund

30. 30 Special Revenue Fund Programs IDEA – Special Education Grant IDEA – Special Education Grant Title Grants Title Grants Teen Parent Grant Teen Parent Grant Technology Services Technology Services Community Schools Community Schools Erate Erate Food Services Food Services

31. 31 IDEA & TITLE PROGRAMS IDEA – Special Education Grant Federal Grant Federal Grant Supports our programs for special needs students in conjunctions with designated general fund dollars. Supports our programs for special needs students in conjunctions with designated general fund dollars. Title IA – Grants Federal Grant Federal Grant Supports learning for disadvantaged students Supports learning for disadvantaged students Title IIA & Title III – Grants Federal Grant Federal Grant Supports teacher learning Supports teacher learning

32. 32 Special Revenue Programs Continued Teen Parent Program Federal Grant Federal Grant Support the program through training, equipment and supplies Support the program through training, equipment and supplies Technology Services Contracted Resources Contracted Resources Programs supports community agencies by providing technology services Programs supports community agencies by providing technology services Community Schools Grant and Fee Resources Grant and Fee Resources Supports the school programs Supports the school programs

33. 33 ERATE Expenditures Expenditures are based upon an approved technology plan Expenditures are based upon an approved technology plan Projected resources of $66,000 Projected resources of $66,000 Currently we contract with Willamette ESD to process our ERATE applications and claims Currently we contract with Willamette ESD to process our ERATE applications and claims Erate funds are being utilized to support computer repair and replacement due to reductions in the technology budget Erate funds are being utilized to support computer repair and replacement due to reductions in the technology budget

34. 34 Senate Bill 1149 Fund Public Purpose Charge Resources - $54,000 Total Projected Receipts Public Purpose Charge Resources - $54,000 Total Projected Receipts Beginning Fund Balance - $106,400 Beginning Fund Balance - $106,400 Total Resources of $160,400 Total Resources of $160,400 Expenditures are limited to capital expenditures meeting energy conservation requirements Expenditures are limited to capital expenditures meeting energy conservation requirements

35. 35 Food Service Expenditures for the food service program are supported 100% by this fund Expenditures for the food service program are supported 100% by this fund Federal Food Service Resources - $1,083,376 Federal Food Service Resources - $1,083,376 Budgeted $20,000 for equipment repairs/replacements Budgeted $20,000 for equipment repairs/replacements A few equipment purchases were made during this year to improve services at Stayton High School A few equipment purchases were made during this year to improve services at Stayton High School A hot or cold build your own sandwich or chef salad bar with 100% fruit juice slushy machine A hot or cold build your own sandwich or chef salad bar with 100% fruit juice slushy machine A high temperature dishwasher and storage racks A high temperature dishwasher and storage racks

36. 36 Associated Student Body Programs These funds support student clubs, activities and student council Elementary ASB Fund Total - $234,664 Fund Total - $234,664 High School ASB Fund Total - $533,135 Fund Total - $533,135

37. 37 Fund 300 – Debt Service Fund 300 – This is the last year of this general obligation bond Fund 300 – This is the last year of this general obligation bond Resources are from property tax levy receipts Resources are from property tax levy receipts Total fund is $931,300 Total fund is $931,300

38. 38 PERS BOND FUND The resources for this fund are generated through payroll as a percentage applied to salary expenses The resources for this fund are generated through payroll as a percentage applied to salary expenses $200,000 is being carried forward into 2013-14 to assist with future PERS increases $200,000 is being carried forward into 2013-14 to assist with future PERS increases Total fund is $1,368,200 Total fund is $1,368,200

39. 39 Capital Project Funds Supports the Facilities Program QZAB Fund - $90,000 in the form of carry forward dollars QZAB Fund - $90,000 in the form of carry forward dollars Capital Projects – a small fund designated for athletic fields Capital Projects – a small fund designated for athletic fields $4,000 beginning fund balance $4,000 beginning fund balance $4,000 advertisement revenue $4,000 advertisement revenue Capital Projects/Excise Tax Capital Projects/Excise Tax $65,589 beginning fund balance $65,589 beginning fund balance $39,116 projected tax receipts $39,116 projected tax receipts Total Fund - $104,705 Total Fund - $104,705 Green Fund – A small balance forward of $7,000 Green Fund – A small balance forward of $7,000

40. 40 Unemployment Fund The resources for this fund are generated by applying a percentage to payroll expenditures The resources for this fund are generated by applying a percentage to payroll expenditures The percentage has been reduced this year due to a reduction in projected expenditures The percentage has been reduced this year due to a reduction in projected expenditures The total fund if $290,000 The total fund if $290,000

41. 41 Conclusion The proposed budget meets the districts needs – not by accident, but by thoughtful planning and hard work The proposed budget meets the districts needs – not by accident, but by thoughtful planning and hard work It allows us to focus on “doing what’s best for kids!” It allows us to focus on “doing what’s best for kids!” It is established with the goal of building sustainability It is established with the goal of building sustainability

42. 42 QUESTIONS?

43. 43 Contact Us: Andy Gardner –Superintendent Andy.Gardner@nsantiam.k12.or.us Andy.Gardner@nsantiam.k12.or.usAndy.Gardner@nsantiam.k12.or.us Jane Nofziger - Business Services Director jane.nofziger@nsantiam.k12.or.us jane.nofziger@nsantiam.k12.or.us