1 2008 WIA TRAINING PRESENTATION WIA ADULT AND DISLOCATED WORKER ELIGIBILITY
2 ELIGIBILITY Adults and Dislocated Workers must meet general eligibility requirements and provide acceptable documentation. The general requirements and acceptable documentation are as follows:
3 General Eligibility Requirements Age at time of registration/participation Adults and Dislocated Workers must be 18 Years or older [ Act 101(1)] and 20 CFR 663.110 Citizenship or Authorization to Work [ Act 188(a)(5)] Selective Service Registrant (if applicable) [ Act 189(f)]
4 AGE (Date of Birth) Baptismal Record with Date of Birth Birth Certificate DD-214 Driver’s License Federal, State or Local Government ID Card Hospital Birth Record EXAMPLES OF ACCEPTABLE DOCUMENTATION
5 Examples of Acceptable Documentation AGE (Date of Birth)-- continued Passport Public Assistance/Social Service Record School Records/ Identification Work Permit if date of birth is shown Cross-Match with Dept of Vital Statistics Completed and Signed I-9 Form Other Applicable Source Documentation, (Specify)
6 Examples of Acceptable Documentation CITIZENSHIP OR AUTHORIZATION TO WORK Baptismal Certificate with Place of Birth Birth Certificate DD-214 (New DD214 does not verify) Food Stamp Records Foreign Passport Stamped Eligible to Work
7 Examples of Acceptable Documentation CITIZENSHIP OR AUTHORIZATION TO WORK --continued Hospital Birth Record Naturalization Certification Public Assistance Records United States Passport Other Applicable Documentation, (specify)
8 Examples of Acceptable Documentation CITIZENSHIP OR AUTHORIZATION TO WORK --continued Native American Tribal Document Alien Registration Card (indicating right to work) Telephone Verification School/State or Federal ID Card
9 Examples of Acceptable Documentation CITIZENSHIP OR AUTHORIZATION TO WORK --continued Documentation specified on the I-9 form Completed and Signed I-9 Form Social Security Card (work eligible) Applicant Statement Other Applicable Documentation, (specify)
10 Selective Service Males born on or after January 1, 1960 must register with the selective service system within 30 days after their 18 th birthday or at least before they reach the age of 26. [ Act 189(f)]
11 Selective Service Regional Workforce Boards should develop a procedure for determining and documenting non- registrants who are: Beyond their 26th birth date who are applying for assistance from an employment and training program AND Who has demonstrated that their failure to register was not knowing or willful for the purpose of making a determination of WIA eligibility. Note: All documentation provided should be maintained in the applicant’s file.
12 Selective Service --CONTINUED… RWB’s must ensure that documentation is recorded in the State MIS to support the participant’s selective service status. If a participant’s status is marked non- applicable (N/A), a case note should be entered which explains the reason(s). Note: This is an eligibility item which could lead to potential disallowed costs if not documented correctly.
13 Examples of Acceptable Documentation SELECTIVE SERVICE REGISTRANT Selective Service Status Information Letter Selective Service Registration Record (form 3A) Selective Service Verification Form Stamped Post Office Receipt of Registration Internet www.sss.govwww.sss.gov
14 Examples of Acceptable Documentation SELECTIVE SERVICE REGISTRANT -- continued Selective Service Registration card Additional document if it validates Selective Service Registration Applicant Statement Not Applicable (Males born before January 1, 1960 and females)
15 INCOME LEVELS FOR INTENSIVE AND TRAINING SERVICES (ADULTS) Low Income Priority of Service Self-Sufficiency
16 DEFINITION OF LOW INCOME FOR ADULTS Low income is defined as an individual that received an income, or is a member of a family that received a total family income, for the 6 month period prior to application in relation to family size, does not exceed the poverty guidelines.
17 DETERMINING LOW INCOME FOR ADULTS In order to determine income level, the family unit must be considered. A family is defined as two or more persons related by blood, marriage, or a decree of court, who are living in a single residence, and are included in one or more of the following categories:
18 DETERMINING LOW INCOME FOR ADULTS A husband, wife, and dependent children. A parent or guardian and dependent children. A husband and wife.
19 RECORDING LOW INCOME FOR ADULTS The actual annualized income amount must be recorded in the State MIS. The data element labeled “low- income” is determined in EFM based on the amount of annualized income and the participant’s family size. Note: It is critical that an actual dollar amount is entered into the system.
20 PRIORITY OF SERVICE WIA, Section 134(d)(4)(E), states that in the event that funds allocated to a local area for adult employment and training activities are limited, priority for intensive and training services funded with Title I adult funds must be given to recipients of public assistance and other low-income individuals in the local area.
21 PRIORITY OF SERVICE --continued States and local areas must establish criteria by which local areas can determine the availability of funds and the process by which any priority will be applied under WIA, Section 134 (d)(2)(E). Note: Refer to the RWB’s approved 2007-2009 Workforce Services Plan
22 PRIORITY OF SERVICE Such criteria may include the following: availability of other funds for providing employment and training-related services in the local area the needs of the specific groups within the local area other appropriate factors
23 PRIORITY OF SERVICE The priority of service rule does not necessarily mean that only the recipients of public assistance and other low income individuals may receive WIA adult funded intensive and training services when funds are determined to be limited in a local area.
24 PRIORITY OF SERVICE QUESTION: Does the statutory priority for use of adult funds also apply to dislocated worker funds? ANSWER: NO. The statutory priority applies to adult funds for intensive and training services only.
25 SELF-SUFFICIENCY Self-sufficiency is defined as employment that pays at least the lower living standard income level, as defined in WIA, Section 101(24). Local boards must set the criteria for determining whether employment leads to self-sufficiency. Self-sufficiency for dislocated workers may be defined as a percentage of the layoff wage. Note: The self-sufficiency definition can be found in your RWB’s Workforce Services Plan [20 CFR 663.230] The RWB’s should consider the special needs of individuals with disabilities or other barriers to employment when setting criteria to determine self-sufficiency.
26 DISLOCATED WORKERS A dislocated worker is an individual who meets one of the following categories: Terminated/laid off or notified of lay off and Eligible for or has exhausted Unemployment Compensation Benefits or has worked long enough to establish an attachment to the Labor Market and Unlikely to return to his/her previous occupation or job.
27 DISLOCATED WORKERS ALSO, individuals who are laid off due to: Plant closures or substantial layoffs at a plant or facility If employer has made a general announcement that plant closure will occur within 180 days, ALL services may be provided. HOWEVER, If employer has made only a general announcement that plant closure will occur, with no date or within a timeframe greater than 180 days, ONLY Core Services may be provided.
28 DISLOCATED WORKERS Self-employed - due to economy or natural disaster
29 DISLOCATED WORKERS Displaced Homemaker Has been dependent on the income of another family member, but is no longer supported by that income AND Is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment
30 Examples of Acceptable Documentation Dislocated Workers Terminated or Laid Off Documented Collateral Contact With Employer Layoff Letter From Employer UC Printout Applicant Statement Eligible For or Exhausted UC UC Documentation and/or Printout Priority Reemployment Program (PREP) Other (if shows UC status - record in Case Notes)
31 Examples of Acceptable Documentation Dislocated Workers Unlikely to Return to Previous Industry or Occupation No Growth or Decline in Job Openings Labor Market Analysis OR Unsuccessful Job Search Doctor’s Statement Contact with Separating Employer Priority Re-Employment Program (PREP) Telephone Verification Applicant Statement
32 Examples of Acceptable Documentation Dislocated Workers Plant Closures or Substantial Layoffs at a Plant or Facility Certification of Expected Separation Letter From Employer Media Announcement With Employer Verification Layoff Notice/Layoff List(s) of Affected Employee per local definition of substantial layoff
33 Examples of Acceptable Documentation Dislocated Workers General Announcement of Plant Closure Public Notice (Certified by State’s Rapid Response Team) Pay Stub As Proof of Employment at Plant at Time of Closure or Impending Closure WARN Notice to Individual With Separating Employer shown Telephone Verification Applicant Statement Other (Record in case notes)
34 Examples of Acceptable Documentation Dislocated Workers Formerly Self-Employed and Presently Unemployed Because Of Economic Conditions Business License/permit IRS Document State Employer Business records Applicant Statement
35 Examples of Acceptable Documentation Dislocated Workers General Economic Conditions in Residing Area Labor Market Information Unemployment Rate Business Ledgers Published Notice of Chapter 7 or 11 Bankruptcy (Date must be shown) Federal or State Declaration of Disaster Failure of Business Customers of Suppliers Applicant Statement Other (record in case notes)
36 Examples of Acceptable Documentation Dislocated Workers Displaced Homemaker Divorce Decree or Legal Separation Death Certificate Employer Statement/Lay off notice Applicant Statement Public Assistance Records Court Records
37 PROGRAM ACTIVITIES/SERVICES PROGRAM ACTIVITIES CORE Initial Assessment Orientation Job Search INTENSIVE IEP/ISS/IRP Case Management Assessment TRAINING Occupational Skills Training On-the-Job Training Customized Training The WIA Program is based on a three-tier approach to the provision of employment and training services.
38 PROGRAM ACTIVITIES/SERVICES Core Services - Per WIA, the first activity assigned to an adult or dislocated worker must be a core activity. Note: Core Services are available to everyone regardless of funding limitations..
39 PROGRAM ACTIVITIES/SERVICES Intensive Services- If the participant is unable to obtain employment through a core activity, the participant can then be assigned to an intensive service.
40 PROGRAM ACTIVITIES/SERVICES Training Services- Training services may be provided if the participant has met the eligibility requirements for intensive services, has received at least one intensive service and has been unable to obtain or retain employment.
41 PROGRAM ACTIVITIES/SERVICES Training Services-- continued WIA funding for training is limited to participants who: Are unable to obtain grant assistance from other sources to pay the costs of their training OR Require additional assistance beyond that available under grant assistance from other sources to pay the costs of such training. Note: Occupational Skills Training must be in a demand occupation
42 PROGRAM ACTIVITIES/SERVICES Training Services--continued When Documenting the Need for Training Services for Adults and Dislocated Workers, documentation will include: Pell grant application The Pell acceptance or denial letter When funds are limited (Adults only )-proof that they have been determined eligible in accordance with the local priority system Locally developed forms and/or case notes
43 INDIVIDUAL TRAINING ACCOUNTS (ITA) Individual Training Accounts are to be used to access approved training programs, provided by “eligible training providers.” Note: On-the-job training (OJT) and customized training activities are exempt from the ITA requirements.
44 INDIVIDUAL TRAINING ACCOUNTS (ITA) Approved Programs are those which are maintained on a statewide listing of approved training programs known as the “Eligible Training Provider List” (ETPL) which is based on an annual publication of the Targeted Occupations List, which includes both high skill/high wage occupations. Note: Each region should refer to their locally approved training provider list.
45 INDIVIDUAL TRAINING ACCOUNTS (ITA) Per Florida Statutes 445.003 (3) (a)(1) at least 50 percent of the Title I funds for Adults and Dislocated Workers that are passed through to RWB’s shall be allocated to ITA’s unless and RWB obtains a waiver from Workforce Florida, Inc.
46 INDIVIDUAL TRAINING ACCOUNTS (ITA) According to the approved State ITA Plan, costs that may be used in calculating compliance with the State 50% requirement include: Tuition Books Fees Supplies Other
47 INDIVIDUAL TRAINING ACCOUNTS (ITA) ITA CAP The RWB has the authority to determine a maximum amount at which they are willing to fund an ITA. Note: A cap is not required, however, it is allowable.
49 Questions or Additional Information Policy and Technical Assistance: Tammy Bacon, Government Operations Consultant II E-mail Address: Tammy.Bacon@flaawi.comTammy.Bacon@flaawi.com Telephone Number: (850) 921-3868 Barbara Walker, Government Operations Consultant II E-mail Address: Barbara.Walker@flaawi.comarbara.Walker@flaawi.com Telephone Number: (850) 921-3864 Mershal Noble, Government Operations Consultant II E-mail Address: Mershal.Noble@firstname.lastname@example.org Telephone Number: (850) 921-3317 Dehryl McCall, Senior Management Analyst Supervisor E-mail Address: Dehryl.McCall@flaawi.comehryl.McCall@flaawi.com Telephone Number: (850) 245-7402 An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711.