Presentation is loading. Please wait.

Presentation is loading. Please wait.

© TUTORIAL COPYRIGHT JOE INABINETTE 2008. Click the forward arrow to go to the next slide Click circular icons to display information Click the reverse.

Similar presentations


Presentation on theme: "© TUTORIAL COPYRIGHT JOE INABINETTE 2008. Click the forward arrow to go to the next slide Click circular icons to display information Click the reverse."— Presentation transcript:

1 © TUTORIAL COPYRIGHT JOE INABINETTE 2008

2 Click the forward arrow to go to the next slide Click circular icons to display information Click the reverse arrow to go to the previous slide Click the Home button to return to the Chapter selection screen from any page

3 Chapter 1: Logging into eSped Chapter 2: Notices and Consents Chapter 3: eARD Forms Chapter 5: Adding a Student Chapter 6: Archiving Chapter 7: Uploading a Document Chapter 8: Troubleshooting Chapter 4: Reports

4 Before we begin, let’s take a look at common buttons in eSped and how to use them. (These buttons will be discussed throughout the tutorial): Previous / Next: These buttons are always located at the top of each page and allow the user to go back and forth from page to page’ Save: This button saves all information that has been added to the page. Reports: This button allows the user to access the reporting screen for use in creating, printing and ing pages or reports from the student record. Create: This button (located on the top of the reports page, will create a report for the user. Refresh: This button updates the screen to show the status of a report or export Archive: This button will save a created report to the student’s archive for review at a later date.

5 Before we begin, let’s take a look at common buttons in eSped and how to use them. (These buttons will be discussed throughout the tutorial): View: This button is used to view a report or export Print icon: This icon appears on reports or documents archived in the system. By clicking it, the user can print a hard copy of the document. icon: This icon appears on reports or documents archived in the system. By clicking it, the user can a copy of the document. Save icon: This icon appears on reports or documents archived in the system. By clicking it, the user can save a copy of the document to their PC. Find Students: This button will enable a user to find a student stored in the database. Add Student: This button enables a user to add a student to the database. (NOTE: You must enter the Student’s NAME, ID NUMBER and CAMPUS!)

6

7 In order to begin using the eSped system, you must first log onto the eSped website. Click the icons below to display the instructions for logging into the eSped system: 1 Access the Internet by opening Internet Explorer on your PC 2 Type into your browser’s address barwww.esped.com Address 3 Locate and click the button on the Home Page Member Login Click to Continue

8 The eSped Welcome Screen will be displayed

9 Click the icons to display Login and Password entry instructions 1 Enter your User ID into this field 2 Enter your Password into this field Your address lovejoy 3 Click the Login button to access eSped Click here to continue

10 Click the icon to display the Notice and Consents function The eSped Navigation Screen will be displayed

11

12 Once you have clicked “eNotices and Consents” the Select Student screen will appear. From this screen, you can search for students in the eSped database. Click the icon to display where to enter BASIC student search information Click the button to display the Student List

13 The Student List will be displayed and will contain students assigned to your school. You may now access the student’s individual record by clicking the button containing the student’s name:

14 Each time you access a student’s record in eSped, you will have to select a reason for your action. This is done to insure compliance with the Federal Education Right to Privacy Act (FERPA). Click the icon to select the FERPA reason

15 The Student Meeting Dates and Information screen allows entry of important data pertaining to meetings and the student’s identity Meeting Dates (Previous, Current & Future ) Student Identification Numbers and Sped Funding Info Student Identification (Name, DOB, Age and Gender) Student Contact Info Student School Location and Case Mgr Info Click Icons to Display Info

16 After entering or updating information on this screen, click the ‘Save” button to save the data

17 Click the arrow button to display the drop down menu of pages for Notices and Consents 1 Click the page you wish to access for information entry 2

18 Click the icons to view information about the page 1 The Notice of ARD Meeting 1 (Invitation to Meeting) Page will be displayed 2 Section 1 contains Meeting Invitation information such as: Date of Invitation, Student Name, School Name Section 2 contains areas to record information regarding meeting location and purpose

19 Click the icons to view information about the page 1 The Notice of ARD Meeting 1 (Invitation to Meeting) Page will be displayed 2 Section 1 contains Meeting Invitation information such as: Date of Invitation, Student Name, School Name Section 2 contains areas to record information regarding meeting location and purpose Enter all pertinent information for the Meeting Invitation and click the “Save” Button to save the data 3 Click here to continue

20 To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages. Click here to continue

21 This section logs any options considered in lieu of an ARD meeting This section logs any options that were rejected This section logs requested participants for the ARD This section logs the agency responsible for providing services

22 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

23 To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages. Click here to continue

24 1 2 3 Log pertinent procedure, test, record or report that was or will be reviewed in this section This section logs the date and to whom the rights and procedures were explained as well as contact information for questions or follow-up This page documents procedures, relevant factors and acknowledgment of rights, communication options and procedural safeguards Log any other relevant factors in this section by clicking the page icon

25 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

26 To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages. Click here to continue

27 1 2 Log the name of the staff member and the location where the Notice is to be returned in this section This page documents Notice return information and any statements in regards to member attendance Log and appropriate statements in regards to member attendance in this section

28 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

29 To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages. Click here to continue

30 1 Log the name of the staff member, position and contact attempt information This page documents information from any and all attempts to contact invited parties for the ARD (Date of Contact, Method of Contact, and Contact Results) 2 By clicking the paper icon in this section, you can add complete contact notes for the Notice

31 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

32 To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages. Click here to continue

33

34 The eARD Forms function allows the user to complete necessary ARD documents as well as print hard copies of them. For this tutorial, we will be focusing on the following pages within the eARD forms area: Page 7: Determination of Eligibility Page 12: Previous Goals and Assessments Pages 49-57: The Behavior Intervention Plan Pages 72-79: The FBA Screens

35 Click the icon to display the function

36 Once you have clicked “eARD Forms”, the Select Student screen will appear. From this screen, you can search for students in the eSped database. Click the icon to display where to enter BASIC student search information Click the button to display the Student List

37 The Student List will be displayed and will contain students assigned to your school. You may now access the student’s individual record by clicking the button containing the student’s name:

38 Each time you access a student’s record in eSped, you will have to select a reason for your action. This is done to insure compliance with the Federal Education Right to Privacy Act (FERPA). Click the icon to select the FERPA reason

39 The Student Meeting Dates and Information screen allows entry of important data pertaining to meetings and the student’s identity Meeting Dates (Previous, Current & Future ) Student Identification Numbers and Sped Funding Info Student Identification (Name, DOB, Age and Gender) Student Contact Info Student School Location and Case Mgr Info Click Icons to Display Info

40 After entering or updating information on this screen, click the ‘Save” button to save the data

41 Click the arrow button to display the drop down menu of pages for Notices and Consents 1 2 Click the page you wish to access for information entry

42 1 2 Section 2 contains fields for recording Primary, Secondary, Tertiary and Other Disabilities as well as Multiple Disabilities or Medical Fragility Section 4 records the student’s current grades in his or her studies Section 1 states whether or not the student meets eligibility requirements to receive sped services Section 3 records the committee’s determination regarding the student’s eligibility to receive sped services Section 5 records the student’s current level of skill in both academic and personal care categories Click the icons to view information about the page

43 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

44 Click here to continue To go to the next page, click the arrow icon to display the drop down menu of pages. For our tutorial, we will be selecting Page 12: Previous Goals and Assessment Review

45 Click here to continue This section indicates whether or not the ARD Committee has reviewed the student’s achievement of Goals and Objective from the IEP This section logs results of the previous TAKS Assessment This section logs the student’s current SDAA II Achievement Level This section logs the results of previous TAAS Assessment 5 This section logs the student’s current LDAA Achievement Level Click the icons to view information about the page

46 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

47 Click here to continue To go to the next page, click the arrow icon to display the drop down menu of pages. For our tutorial, we will be working next with pages 49-57, the Behavior Intervention Plan

48 Click here to continue 1 2 This page documents information in regards to the Behavior Intervention Plan (BIP) Section 1 logs the student’s capability in following the District’s Code of Conduct or the Individual BIP and who will comply with regulations regarding restraint Section 2 indicates which person(s) is/are responsible for implementing the plan Click the icons to view information about the page

49 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

50 Click here to continue To go to the next page, click the “Next” button

51 Click here to continue Section 1 records specific BIP goals for the Classroom Environment Section 2 records specific Classroom Strategies that will be used in implementing the BIP Section 3 records the type(s) of Reward System that will be used in implementing the BIP Click the icons to view information about the page

52 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

53 To go to the next page, click the “Next” button. Click here to continue

54 1 Section 1 identifies student consequences based on the functioning level of the student and the severity of the behavior Click the icon to view information about the page

55 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

56 To go to the next page, click the “Next” button. Click here to continue Pages are designed for logging additional Behavior Intervention Plans. These pages are identical to the sample pages we have just completed. We will now review the FBA screens which are locates on pages 72-79

57 Click here to continue To access the FBA pages, click the arrow icon to display the drop down menu of pages. For our tutorial, we will be working next with pages 72-79

58 Click here to continue 1 Section 1 logs the date of the FBA, amendment date, amendment reason and sources of data driving the FBA Click the icon to view information about the page

59 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

60 To go to the next page, click the “Next” button Click here to continue

61 1 Section 1 logs the Behavior(s) Reported, the frequency of the behavior(s) and the location of the observed behavior(s) Click the icon to view information about the page

62 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

63 To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages. Click here to continue

64 1 Section 1 logs each behavior and the antecedent event(s) that are present before the problem behavior occurs Click the icon to view information about the page

65 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

66 To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages. Click here to continue

67 1 Section 1 logs each behavior and what events are experienced after the problem behavior occurs Click the icon to view information about the page

68 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

69 Click here to continue To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.

70 Click here to continue 1 Section 1 logs Strategies and Reinforcers used in the past year and their effectiveness The criteria listed here provide an effectiveness rating for each category Click the icon to view information about the page

71 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

72 Click here to continue To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.

73 Click here to continue 1 Section 1 logs Strategies and Consequences used in the past year and their effectiveness The criteria listed here provide an effectiveness rating for each category Click the icon to view information about the page

74 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

75 Click here to continue To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.

76 Click here to continue 1 Section 1 logs the function or reason behind the behavior. Additional notes can be entered by clicking the paper icon located above “Explain” Click the icon to view information about the page

77 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

78 Click here to continue To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.

79 Click here to continue 1 Section 1 records determinations by the ARD committee in regards to the student’s ability to understand rules and codes of conduct, whether further assessment is required and whether the IEP needs to be modified. Additional notes can be entered by clicking the paper icon next to “Explain” Click the icon to view information about the page 2 Section 2 records behaviors that will transfer to the BIP and personnel contributing to the functional

80 Click here to continue Enter all pertinent information for the Meeting and click the “Save” Button to save the data

81 Click here to continue To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.

82

83 Click the icon to display the function

84 Once you have clicked “eARD Forms”, the Select Student screen will appear. From this screen, you can Add a student into the eSped database. NOTE: When you are adding a student to the database, you MUST enter the Student’s NAME, ID NUMBER, and CAMPUS NAME in order to add them to the database. If you do not have all this information, you will NOT be able to proceed. Click the icon to display where to enter BASIC student search information Click the button to ADD the Student to the Record

85 Once you have clicked “Add Student”, the system will begin adding the record and display this screen: Once the system has completed adding the student to the database, you will be taken back to the Main Student Listing screen and can access the pages to begin entering student information by clicking the student’s name from the list.

86

87 Click here to continue The Reports button is located in the top left hand corner of the Student Information screen. By clicking the button, the user will be directed to the reporting page 1

88 Click here to continue By clicking the Arrow button, the drop down menu will be displayed, allowing the user to select functions relating to the report desired: Print a Blank Report Print a Spanish Report Get a List of Reports Archive a Report List Archived Reports Click the icons to view information about the page 1 2 Section 2 is a list of pages from the system that can be used to create a report. The user can click a page to create a single report or hold down the CTRL key on their keyboard to select up to 10 pages for a combined report 3 Section 3 allows the user to send an copy of the report to themselves and another person or persons. By clicking the “Encrypt” box, the user can set a password to insure security of the document sent.

89 Click here to continue Select the page you wish to use to create a report Click the icons to learn how to create a Report 1 3 The “Create” button will turn BLACK. Click the “Create” button to start report creation 2 If you wish to send a copy of the report via , click the checkbox and enter the desired address (NOTE: Your e- mail address will automatically appear in the “To” field)

90 Click here to continue The Prepared Reports List will be displayed. (NOTE: The Report is NOT yet viewable as the “Status” field says NEW. Click the “Refresh” button to update the list. The field will now read: DONE. Click the “View button to display the report

91 Click here to continue The report will be displayed as an Adobe pdf document. The user may Print the document by clicking the Printer icon, The user may Save the document to their PC by clicking the Floppy Disc icon, or the user can send an copy by clicking the Envelope icon

92

93 Click here to continue A report can be Archived using functions found on the Reports page. Click the Arrow button and Select and click “Archive Reports” from the drop down menu 1 Click the icon to learn how to archive a report

94 Click here to continue When the Archive screen appears, the Status of the report may read as NEW. If so, click the “Refresh” button. The Status will change to DONE. Click the icons to learn how to Archive a report 1 2 Click the “Archive” button to send the report to the Archive

95 Click here to continue Click the icons to learn how to create a Report Archived reports can be viewed by the user by clicking the “eArchive Manager” button from the eSped Navigation screen

96 Once you have clicked “eArchive Manager”, the Select Student screen will appear. From this screen, you can search for students in the eSped database. Click the icon to display where to enter BASIC student search information Click the button to display the Student List Click here to continue

97 The Student List will be displayed and will contain students assigned to your school. You may now access the student’s individual record by clicking the button containing the student’s name: Click here to continue

98 Each time you access a student’s record in eSped, you will have to select a reason for your action. This is done to insure compliance with the Federal Education Right to Privacy Act (FERPA). Click the icon to select the FERPA reason Click here to continue

99 The student’s list of Archived Reports will be displayed. In order to View the desired report, the user must first click the “Edit” button next to the report. Once the “edit” button has been clicked, the ‘View Report” button will turn BLACK. Click ‘View Report” to access the Archived Report Click here to continue

100 The report will be displayed as an Adobe pdf document. The user may Print the document by clicking the Printer icon, The user may Save the document to their PC by clicking the Floppy Disc icon, or the user can send an copy by clicking the Envelope icon

101

102 Click here to continue Click the icons to learn how to create a Report The user can attach a document to the Archived report. Archived reports can be accessed by the user by clicking the “eArchive Manager” button from the eSped Navigation screen

103 Once you have clicked “eArchive Manager”, the Select Student screen will appear. From this screen, you can search for students in the eSped database. Click the icon to display where to enter BASIC student search information Click the button to display the Student List Click here to continue

104 The Student List will be displayed and will contain students assigned to your school. You may now access the student’s individual record by clicking the button containing the student’s name: Click here to continue

105 Each time you access a student’s record in eSped, you will have to select a reason for your action. This is done to insure compliance with the Federal Education Right to Privacy Act (FERPA). Click the icon to select the FERPA reason Click here to continue

106 The student’s list of Archived Reports will be displayed. In order to attach a document to an archived report, Click the arrow button to display the drop down menu at the top of the screen. Select “Upload Softcopy Document” Click here to continue

107 The File Upload Screen will be displayed In order to attach a document to an archived report, click the “Upload” button to access the File Browse function Click here to continue

108 The File Browser Screen will be displayed Click ‘Browse” to locate the file you wish to attach. (NOTE: Files should be stored on your Desktop or in the “My Documents” folder in your PC for ease of location) Click here to continue

109 The File Browser Screen will be displayed When you have located the file and have selected it from your PC, the file name will appear in this box. Click the Upload File button to Upload and attach the file to the student record. Click here to continue C:\Documents and Settings\Demo Document

110 The File Browser Screen will be displayed Click the “Save” button to save the updates to the student record Click here to continue

111

112 As you work in the eSped system, you may have questions or need some assistance. Assistance is available from eSped by either telephone or To contact eSped Technical Support by Telephone: To contact eSped Technical Support By To contact Joe Inabinette, Director of Technology for CCSEC: Telephone: The following screens will also provide answers to some common questions from eSped users: HOW DO I DISABLE A POP-UP BLOCKER? WHY ARE WEB PAGES SOMETIMES NOT DISPLAYED OR SLOW? WHY DON’T REPORTS APPEAR WHEN I TRY TO VIEW THEM? WHY CAN’T I DOWNLOAD REPORTS?

113 How do I Disable a Pop-Up Blocker? Follow the directions displayed to disable a Pop-Up Blocker from the Yahoo or Google toolbars

114 Why are Web Pages sometimes not displayed or slow? A limited amount of memory is available on each computer for storing internet downloads. This cache (set to size of at least 512 MB) must be cleaned out from time to time.

115 Why don’t reports display when I try to view them? One symptom is an error message stating it can’t display %pdf. A setting must be changed to open pdf files using the Adobe Reader.

116 Why can’t I download reports? Sometimes it’s necessary to define Internet Explorer’s security and privacy settings to allow downloads specifically from the eSped site (Continued on following screen)

117 Why can’t I download reports? (Continued) Sometimes it’s necessary to define Internet Explorer’s security and privacy settings to allow downloads specifically from the eSped site

118 CONGRATULATIONS! YOU HAVE NOW COMPLETED THE WORKING IN eSPED TUTORIAL


Download ppt "© TUTORIAL COPYRIGHT JOE INABINETTE 2008. Click the forward arrow to go to the next slide Click circular icons to display information Click the reverse."

Similar presentations


Ads by Google