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1 © 2013 Railinc Corp. All rights reserved. R ECLAIMS Presented By: Chauncey Fallen Manager-Transportation Services GATX Corporation- Rail
2 © 2013 Railinc Corp. All rights reserved. Movement Events TOL CASS Car Hire Receivables Railroad Clearinghouse Claims DDCT Liability Continuity System - LCS Event Repository - ER Car Hire Data Exchange - CHDX Haulage Flags CHLF Car Hire Rate Negotiations CHARM Carriers Report Car Hire Payables Reclaims
3 © 2013 Railinc Corp. All rights reserved. Overview of Reclaims As a general rule, a carrier owes car hire for all the time/mileage a car is in its possession In some cases, the industry has determined that car hire is not due Car hire is paid through the current reporting and settlement processes and recovered through a reclaim
4 © 2013 Railinc Corp. All rights reserved. Overview of Reclaims (cont'd) Reclaims can be processed two ways – electronically or via paper – To recover car hire payments electronically, the transaction is included in the CHDX file – This electronic reclaim reduces the amount owed by the using carrier
5 © 2013 Railinc Corp. All rights reserved. Overview of Reclaims (cont'd) The second way to recover reclaim amounts is through a paper transaction – The using carrier can complete a reclaim form and send the form to the car mark owner – The car mark owner will review, approve and allow the reclaim on the next payable CHDX file due the car mark owner – Almost all reclaim transactions are handled electronically
6 © 2013 Railinc Corp. All rights reserved. Car Hire Reporting Timeline Jan Cars move on Railroads Feb RR’s Adjust Car Hire for prior month events and TOL’s Mar RR’s reports Jan (current) car hire and reclaims to Railinc (CHDX) Railinc reports earnings to car mark owner Settle Cash for Jan car hire Apr RR’s take additional reclaims on part of Jan earnings RR’s report Jan Car Hire Adjustments including reclaims to Railinc (CHDX) MayJune Car Hire Reclaims for Jan Car Hire must be issued no later than June 30th
7 © 2013 Railinc Corp. All rights reserved. Counter Reclaims The electronic processing of reclaims limits the car mark owner’s ability to review and approve reclaims A counter reclaim can be made by the carrier that paid an electronic reclaim – A record is added to the CHDX file that takes the amount of the disputed reclaim away from the carrier that created the original reclaim transaction – The first counter reclaim can be processed electronically – All subsequent transactions must be handled via paper (It is encouraged for the two roads to make contact via phone to discuss and resolve counter reclaim issues)
8 © 2013 Railinc Corp. All rights reserved. Car Hire Reporting Timeline Jan 2012 Cars move on Railroads Feb 2012 RR’s Adjust Car Hire for prior month events and TOL’s Mar 2012 RR’s reports Jan (current) car hire and reclaims to Railinc (CHDX) Railinc reports earnings to car mark owner Settle Cash for Jan car hire Apr 2012 RR’s take additional reclaims on part of Jan earnings RR’s report Jan Car Hire Adjustments including reclaims to Railinc (CHDX) Jun 2012 Car hire reclaim countered by June 30, 2012 Oct 2012 Car hire counter must be responded to by October 30, 2012 Jan 2013 Rebuttal to the counter of the counter must be responded to by January 31, 2013
9 © 2013 Railinc Corp. All rights reserved. Reclaims Allowed by the Car Hire Rules The Car Hire Rules allow for reclaims in three situations – Car Hire Rule 4 allows for reclaim when an empty car is moved under revenue billing – Car Hire Rule 22 allows for reclaim when assigned cars are empty and idle – Car Hire Rule 21 allows for reclaim on cars with a D Transportation Code – Bilateral agreements can always be negotiated between two carriers
10 © 2013 Railinc Corp. All rights reserved. Car Hire Rule 4 Reclaims If an empty car is moved with revenue billing, time and mileage payments can be reclaimed for the time and mileage associated with the cycle covered by the revenue billing
11 © 2013 Railinc Corp. All rights reserved. Car Hire Rule 22 Reclaims Car Hire Rule 22 allows reclaim on cars that are in assigned service, empty and idle Loading Point (222) reclaims are for cars that arrive at a customer location (loading point) – Reclaim is allowed from the arrival at the loading point until demurrage free time starts (usually placement) or until the car is released loaded
12 © 2013 Railinc Corp. All rights reserved. Car Hire Rule 22 Reclaims (cont'd) Held Short (224) reclaims are for cars that cannot be moved to the loading point – When cars cannot be moved to the loading point, they can be held at a point short of the loading point – Reclaim is allowed from the arrival at the holding point until the departure from the holding point (In excess of 24 hours)
13 © 2013 Railinc Corp. All rights reserved. Bilateral Reclaim Agreements Subscribers to the Code of Car Hire Rules always have the option of negotiating bilateral arrangements – Many of these agreements involve reclaim arrangements – Bilateral reclaims are processed in the same way that reclaims defined in the car hire rules are processed
14 © 2013 Railinc Corp. All rights reserved. Tidbits….. https://www.railinc.com/rportal/web/guest/findus DOCUMENT & COMMUNICATE!!!!
15 © 2013 Railinc Corp. All rights reserved.
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