3 Arc Agenda 1.Welcome & Introductions-7:00 pm 2.Introductions & Information-7:05 pm 3.Presentation on Process-7:20 pm 4.Questions on Process-7:50 pm 5.Presentation on Planning-8:20 pm 6.Questions - close - 9:pm
4 What is an ARC? An Accommodation Review Committee (ARC) is a Board- established committee formed during an Accommodation Review. It is made up of parents, students, educators, a city councillor, a community member, and Board officials. TDSB forms an ARC to seek community input of the future of a school or group of schools in a specific area.
5 Ontario’s Challenge Most Ontario school boards are experiencing declining enrolment. It is estimated that Ontario will have 140,000 fewer students in 2010 than in 2002 creating many empty classrooms and under-utilized buildings. The Provincial funding formula is based on the number of students. As the number of students declines, a Board’s revenue base declines. Fewer students means less money to maintain and upgrade schools; buy books and computers; and hire Vice Principals, specialty teachers, librarians etc.
6 TDSB’s Challenge Our cumulative enrolment decline from 2002 to 2010 is about 35,000 students or 13%. The decline will continue into the foreseeable future. Millions of dollars in provincial funding will continue to be lost. The majority of our schools were built prior to the early 1970’s and now range in age from 35 to 120 years old. These schools have 100’s of millions of dollars in deferred maintenance.
7 What is an Accommodation Review School boards in Ontario are responsible for providing schools and facilities for their students and for operating and maintaining their schools as effectively and efficiently as possible to support student achievement. An Accommodation Review is a Ministry of Education process that school boards must follow when determining the future of a school or group of schools.
8 ARC Timelines Timelines are mandated by the Ministry of Education. An ARC must have its first public meeting no less than 30 days following the Board’s approval of the ARC process. ( October 28,2009) There must be a minimum of four public meetings to allow the public to engage in conversations about their schools. The ARC’s consultation period must be at least 90 days. After the ARC submits its report to the Director or Education, there must be no less than 60 days notice prior to the meeting of the Board when trustees will vote on recommendations.
9 Our Four Public Meetings Meeting 1- December 8,2009 - NTCI -Intro & Background Meeting 2- January 19,2010 - NTCI - Draft Models Meeting 3- February 17,2010 - NTCI - Depositions/Ideas Meeting 4- March 30,2010 - NTCI - Recommendations 4/26/20159
10 Establishment of an Accommodation Review Board shall approve the establishment of an accommodation review for a group of schools or a single school. –Cody, Davisville/Metro Deaf, Eglinton Hodgson, Spectrum An ARC shall be established for 3 reasons 1.Consolidation of 2 or more schools 2.Closure or redevelopment of a school 3.Relocation of a grade, grades, or program where the change would affect more than 50% of the enrolment 4/26/201510
11 Mandate of the ARC ARC SHALL: (3 obligations) Assume an advisory role & provide recommendations that will inform the final decision made by the Board of Trustees Study, report and make recommendations on the accommodation options. Provide the Director of Education a report with its recommendations, including the reasons & evidence for each recommendation Board Administration SHALL: (2 obligations) Develop at least one alternative accommodation option for consideration Provide necessary data to enable the ARC to examine options ARC SHALL NOT: (3 restraints) 1.Make recommendations about the future use of a school (surplus/sale) 2.Make recommendations about the future use of a school for program purposes or for external organizations or partners (full-service schools) 3.Make recommendations about creating partnerships or linkages that are intended to occupy vacant space within the schools named in the ARC. 4/26/201511
12 Membership of the ARC Voting Members 2 Secondary school students Appointed by secondary school principal in the area 1 Community member Must be independent (cannot be staff or related to staff/ no children or grandchildren attending schools in the review/public school supporter/appointed by Director of Ed or designate) 2 Parents from each school named in the review Appointed by School Council in collaboration with the principal Cannot be staff or related to staff 1 Principal from outside the area named in the review 4/26/201512 Alex Konson-NTCI, Andy Ruffett-Northern Shelley Laskin next slide Michael Rethazi - CALC
13 Parent Reps for Eglinton/Davisville ARC 4/26/201513 Davisville: Rob MCcready, Patty Wilkinson Eglinton: Katharine Hancock, Carina Parnham Hodgson: Heather Johnson, Diane Goldie Maurice Cody:Kathleen Morris, Graham Leishman MTSD:Melanie Haynes Spectrum:Caroline Caldwell, Lynn Ruggles
14 Non-Voting Members Superintendent(s) of Education (Michael Smith) –for the schools named in the review Principal of each school named in the review (Tricia Boyce, David Ehrlich, Shona Farrelly, Wendy Keene) Local trustee(s) for schools included in the review (Josh Matlow) City Councillor representing ward of schools included in the review (Michael Walker) Membership of the ARC Support Pool for ARC (non-voting) A facilitator (Georgina Balascas ) Central planning staff member (Joanne Magee ) Central facilities member ( Gabriella Sicheri ) Any other staff deemed appropriate by the chair 4/26/201514
15 Roles & Responsibilities of the ARC (terms of reference) ARC shall: Review the terms of reference Review the SIPs (School Information Profiles) for the school(s) under review & modify the Profile(s) where appropriate Rely on the SIPs as tools to assess against accommodation strategy Review, analyze and comment on the accommodation option(s) presented by the school administration Gather & review community input Determine whether to consider alternative accommodation options which should be consistent with the objectives and Reference Criteria outlined 4/26/201515
16 Roles & Responsibilities of the ARC ARC SHALL: Determine if accommodation options require new capital investment. Where no funding exists, the ARC with support of Board admin, shall propose how students would be accommodated if funding does not become available Ensure all information relevant to the accommodation review as identified by the ARC is made public on the Board’s website or making it available in print upon request, and Adhere to the Ministry of Education's Pupil Accommodation Guideline 4/26/201516 ARC shall NOT: Recommend the future use of a school (surplus/sale) Recommend the future use of a school for program purposes or for external organizations or partners (full-service schools) Recommend creating partnerships or linkages that are intended to occupy vacant space within the schools named in the ARC.
17 At the call of the chair, when consensus cannot be reached, only the named voting members can vote to move the ARC forward. Role of Voting Members Role of Non-Voting Members To actively participate in all discussions that will lead to consensus Board Administration shall act in a support role for the ARC by: –Providing background data & analysis –Offering Administrative support –Ensuring communication support to parents, staff & the school community –Board admin shall provide their recommendations to the Board of Trustees. Recommendations may differ from those of the ARC Role of Board Administration 4/26/201517
18 Attend all meetings No substitutes Expectations of all members Meetings of the ARC The Arc shall follow the timelines prescribed Public Meetings must be well-publicized in advance Structured to encourage an open & informed exchange of views Meeting Notes shall be kept & made publically available on the Board’s website Respond to questions they consider relevant to its analysis 4/26/201518
19 Reference Criteria Grade Configuration –Aim for JK-8, where opportunities arise in local revitalization processes –Where JK-8 configurations are not practical, local revitalization processes will devise solutions to acknowledge that research is conclusive that fewer transitions for students are more desirable. –School/grade configurations must respect capacity / pathway / space / boundary issues. There is no “one-size-fits-all” model. School Size In general, a larger school of 450-650 receives more staffing & will be more likely to have capacity to assign specialty teachers Provide for full implementation of the Early Learning Program ( full- day kindergarten) by 2015 Utilization Aim to achieve between 80-90% utilization rate for reorganized schools ( based on Ministry Capacity standards) 4/26/201519
20 ARC Deliverables A report including accommodation recommendation(s) consistent with the reference criteria Report submitted to Director of Education –Posted on the TDSB website –Available in hard copy Board Administration shall: –Review the ARC’s report & make its recommendations –Include these in a report presented to the Board of Trustees Board of Trustees will make the final decisions regarding the future of the school(s) 4/26/201520
24 Programs Three Regular Junior School Programs Junior Kindergarten to Grade 6 Two Senior School Programs Grade 7 & 8: Regular and Alternative French Immersion Senior Kindergarten to Grade 6 Extended French Grade 4 to Grade 8
25 Terminology Head count (HC) - Count of students in a school Full Time Equivalent (FTE) - amount of instructional time a student spends at school i.e.: - kindergarten students are counted as half-time or 0.5 FTE Ministry Rated Capacity - number of pupil places available in each school Utilization Rate – the percentage of the school that is being used Early Learning Program – full day learning for 4 & 5 year olds to be fully implemented by 2015
33 Potential Accommodation Options Close a school to optional attendance Reorganize the school’s timetable & use of space Add stand-alone portables to the school site Relocate non-school administrative school uses Reclaim rooms from non-child care tenants in the building Relocate Continuing Education Programs and Contracted Services Programs Acquire rooms from joint users of the building Designate new residential developments to schools outside the area Renovate existing space to create additional classrooms Use space in a nearby school – campus model 4/26/201533
34 Potential Accommodation Options Relocate self-contained programs to schools with space available Reclaim rooms from child care centres Lease space from another property owner Add a port-a-pack to the school site Change the school’s grade configuration Adjust the school’s attendance/catchment area Construct a permanent addition Re-open a closed school Construct a replacement building Construct a new school on a new school site 4/26/201534