Presentation on theme: "Guide to SIS+ Screens Tools for Advisors. Using SIS+ Effectively For advising Freshmen –Test scores, AP credit, holds For advising Transfers –Final Evaluation,"— Presentation transcript:
Using SIS+ Effectively For advising Freshmen –Test scores, AP credit, holds For advising Transfers –Final Evaluation, TDA For contacting students
Advising First Time Freshmen Academic Advisement Center process prior to New Student Orientation –Screen 221 for test scores –Screen 136 for current (summer) enrollment –Screen 143 for AP Credit –Screen 148 for holds
Based on this score, Tiffy is required to take Oral Communication in her first semester
EPT 145 - 150 151 & Above ENGLISH 101 133 - 144132 & Below Oral Communications in Fall English 101 in Spring ENGL 099ENGL 099M
Based on this score, Tiffy must take Math 030A in her first semester
ELM 32-48 50 & Above 0-30 GE MATH: Math 110,115,125 MATH 040 MATH 030A MATH 030B 36-48 MATH 045
Advising Continuing Students The same screens used for first time freshmen are instrumental in advising continuing students When advising students, you need to know: –What classes they have already taken (136) –If the student has AP credit for certain classes (143) –If the student has holds (148)
Screen 136 – Transcript Display When a student has taken classes at CSUF only, and TDA is not readily available, screen 136 is extremely useful Information included: –Major –Semester by semester classes and grades –GPA –Units earned
Using 136 in advising Use the student’s records on screen 136 to create a checklist of major requirements In the AAC, we use 136 to create GE checklists We also use 136 in helping the student understand graduation requirements
Common mistakes when using 136 136 shows units three different ways: –Enrolled: Every unit that a student has enrolled in, no matter what type of course (including remedial) or grade they earned (including F, WU, W and CR/NC) –Earned: Does not include grades of F, WU, W, or CR/NC. –GPA Units: Includes grades of F and WU, but does not include W or CR/NC.
Tiffy was enrolled in Math 030A in Fall and Math 030B in Spring, but because these are CR/NC courses, they do not count toward the GPA units. And because they are remedial, they do not count toward units earned.
Which units column do I use? For GPA calculation: GPA Units For units toward graduation: Units Earned –The easiest mistake to make is using the Units Enrolled column to calculate units remaining to graduate.
Screen 143 – Advanced Placement Utilize screen 143 to determine whether a student has received AP credit. Screen 143 will show the AP credit given, and the CSUF course equivalent When using 143, make sure to enter “U” in the Career Code field and “1010000” in the School Code field
Tuffy earned a total of 12 units of Advanced Placement because he passed the American Govt (3), American History (3) and English (6) AP exams. He received credit for Political Science 100, History 180, English 101 and English 200.
Screen 143 (cont) Screen 143 will not show AP credit if the student did not have their scores sent directly to CSUF If a student claims to have AP credit, but nothing is showing on 143, ask the student to visit www.collegeboard.com and request that their scores be sent to CSUF.www.collegeboard.com
Screen 148 - Holds As an advisor with a SIS+ account, you can remove advisement holds placed by your Department Holds for Undeclared majors must be removed by the Academic Advisement Center
Academic Advisement Holds Indicated by an “R” in the type field Can be waived for one semester by indicating the specific term in the Waiver Term field Can be deleted by typing a “D” in the del field If your Department is listed in the Dept field, then you are authorized to lift the hold “ACAD” in the Dept field indicates that the Academic Advisement Center must lift the hold –Typically because the student is undeclared
Advising Transfer Students Before looking at the student’s TDA, it is important to utilize screen 206 to confirm whether the TDA has been evaluated by Admissions & Records In the Final Eval field: –2 = Still being evaluated –3 = Final Eval has been ordered (TDA will not work) –4 or initials = Final Eval (paper) is complete –5 = TDA is under review –6 = TDA has been evaluated and is complete
Screen 105 – Open Class List Shows which courses are still open –Must indicate term –Search for specific courses or all courses in a Department –Hitting F5 will show all classes (open and closed sections)