Presentation on theme: "State University Reporting Marti Leisinger, Team Leader, Data Collections KBOR Conference June 13, 2012."— Presentation transcript:
State University Reporting Marti Leisinger, Team Leader, Data Collections KBOR Conference June 13, 2012
Data Collections Marti Leisinger, Team Leader Elenor Buffington, Project Specialist Patti Biggs, Project Specialist Mary Galligan, Project Specialist 2
Agenda Review of University Specific Reporting 1. Review of data collected 2. Changes to collections 3. Timing of collection 4. Purpose and use of collection Other Reporting Statewide Longitudinal Data System update
Qualified Admissions 2012 Collection opened June 4, 2012 Collection Closes July 9, 2012 Change in nonresident exceptions Conditional admit category is now called 10% nonresident exception window ► calculation for this field: – total nonresident exceptions ÷ (total nonresidents admitted by test score, class, rank curriculum + total number of nonresident exceptions + all admitted GED nonresidents + all admitted 21 and over nonresidents )
Qualified Admissions 2012 Race definitions for QA Survey Nonminority: Applicants whose IPEDS/KSPSD ethnicity is ► not Hispanic or Latino and whose only racial designation is White. Minority: All other applicants with known ethnicity and racial designations. Unknown: Applicants with unknown ethnicity and racial designations.
Qualified Admissions 2012 The Board approved two admission categories for inclusion in the survey Nonresident GED Nonresident 21 and over
QA Alignment with KSPSD Definitions in KSPSD New Undergrads file (Qualified Admissions Type field) were reviewed to align with QA collection Age exception updated to clarify when it should be used Student is over 21 and that is the only factor qualifying the student If student meets another exception, use that code
Qualified Admissions 2013 Part 2 of survey (GED or “21 and over” ) will be incorporated into Part 1a (Applicants Subject to the criteria of ACT, class rank, and precollege curriculum ) Part 1a will have six additional columns There will only be 2 parts for the QA survey Part 1a – Freshmen Part 2a – Transfers Part 2 would be omitted
Student Demographics No changes in data collected Form will change slightly to include KBOR logo Opens October 1 st Closes November 15 th Will remain an Excel report for 2013 May be a web form in the future Data is used in student section of Data Book as well as institutional profiles.
Housing and Occupancy New - KBOR will send standard form to collect housing data Similar to form that most institutions already use Opens November 1 st Closes December 14 th Data used in institutional profiles (Table A)
Retention and Graduation No changes in data collected Form will change slightly to include KBOR logo Opens October 1 st Closes November 15 th Will remain an Excel report for 2013 May be a web form in the future Data is used in student section of Data Book
Salaries of CEO’s at Peer Institutions No changes in data collected Form will change slightly to include KBOR logo Opens November 1 st Closes December 14 th Will remain an Excel report for 2013 May be a web form in the future Data is used by the Board (Data is reported exactly as submitted to KBOR)
Tuition Waivers No changes in data collected in Fall 2012 Form will change slightly to include KBOR logo and will list statutes and/or policy related to waiver Opens October 1 st Closes November 15 th
Tuition Waivers NEW - Any additional categories added to form must be supported by documentation that demonstrates validity of waiver KBOR will send list of valid categories to universities in September for review
Tuition Waivers 2012 Categories will include statutes, policies, regs Staff Members (K.S.A. 76-729(b)(1) and K.A.R. 88-3-8) Spouse/dependent of staff member (K.S.A. 76-730 and K.A.R. 88-3-8) Individual in active military service (K.S.A. 76-729(b)(2) Family member of individual in military service (K.S.A.76-730 and K.A.R. 88-3-8) Individual recruited to Kansas for economic development (K.S.A. 76-729(7) and K.A.R. 88-3-11) Missouri Reciprocal Agreement (K.S.A. 74-3219) Iowa Student Exchange Program (K.S.A. 74-3219) Other State Exchange Program (K.S.A. 74-3219) Midwest Student Exchange Program (K.S.A. 74-3219)
Tuition Waivers Will remain an Excel report for 2012 Will become part of AY 2013 KSPSD collection as part of Student Financing Module Collection will allow user to report multiple waivers for a student KBOR will calculate aggregate information such as unduplicated headcount and $ totals for each waiver category Need to resolve leading/trailing Summer issue
Midwest Student Exchange Program (MSEP) No change to procedure MHEC will send survey directly to KBOR KBOR will forward the request to the university IR contacts After completion of the request, the institutions will e-mail the report back to MHEC (c/o Jennifer Dahlquist) with a copy to KBOR
ACT Class Profile Act Class Profile Report should be e-mailed to KBOR OR submit data sheet with averages and scores by ranges if institution is including converted SAT scores in ACT scores Information is used in the Data Book in Section 3 and Institutional Profiles Note: Profile is based on most recent scores, not necessarily the highest – KU submits data based on the highest score of individuals
Bioscience No changes in data collected Opens January 10th Closes February 15 th Data is sent to the Kansas Department of Revenue
Other State University Reporting Issues K.S.A. 76-731a (Oct 1– Oct 31) Fall Preliminary Enrollment report – end of September Foster Child Educational Assistance (Oct 1 – Nov 15)
SLDS Grant Projects Electronic Transcripts New Data Collections Private Postsecondary Missouri Data Collection Department of Labor Credential Information IPEDS National Student Clearinghouse Business Intelligence Tool KSDE State Student Identifier (eScholar)
Electronic Transcripts Session Thursday from 10:30 – 11:15 - Go Green, Go Electric in the State of Kansas It is not too late to join (Late adopter phase) MHEC Master Agreement Request New Parchment offerings related to Receiver Services
Private Postsecondary Pilot student data collection – Summer 2012 10 Institutions participating in pilot Collection similar to KSPSD AY collection Future - Course Inventory Cyanna (vendor) is collecting/validating data from the institutions and then submitting files to KBOR
Missouri Data Collection Working with Missouri Department of Labor to get unemployment insurance (UI) data Memorandum of Understanding (MOU) is being drafted Missouri already has agreements with other states
Kansas Department of Labor Have numerous grant initiatives that require labor data Already have agreement to get unemployment insurance (UI) data for Perkins, Adult Education and KTIP reporting Working on agreements (MOUs) to get data for SLDS and other grant initiatives
Kansas Board of Nursing Nursing credential information MOU is being reviewed by Attorney General’s office Test data has been used to evaluate challenges with matching data to KSPSD Institution attended Applicant/Student Name
IPEDS KBOR loading IPEDS data to Oracle database for reporting and research Loading data for ALL institutions that report to IPEDS as data becomes available Also being used for funding model
National Student Clearinghouse Matching process KBOR request data for students in KSPSD attending/attended NSC affiliate institutions NSC returns a record for each term a student attended for each institution attended including: Institution name, state, type Beginning/ending attendance dates of student Enrollment status Graduation status, title of degree, and major is also returned IF institution submits data to NSC
National Student Clearinghouse Preliminary Statistics We received student data that included records from 3120 different institutions (unique FICE/branch) from 53 states/districts. (3081 were non-KS institutions.) Of those students that we received graduation info on (228,481 recs), 75% of the students graduated in KS and 7% in MO. TX was third, NE fourth and OK fifth (all under 1.5%) Of the term records received, 77% were KS inst and 6% were Mo. TX came in third and AZ fourth followed by CA.
Business Intelligence Tool WebFOCUS software selected and installed Training in progress for KBOR staff See an overview of reports, dashboards, and query tools at BI session from 4:05 – 4:50 today!
eScholar Project State student identifier – unique number assigned to students in Kansas’ public elementary or secondary education system KBOR/KSDE matching using eScholar assignment process Name DOB Gender
eScholar Project KBOR has sent all students from 2005- 2011 through eScholar for matching with KSDE students Thousands of records are near matches/multiple matches and must be reconciled manually Data used for P20 and ARRA metrics
eScholar Project State student identifier field in KSPSD student info file Please populate field if you collect this identifier from students
Potential Future Collections Independent institutions - student data KDHE - credentialing data Other states – labor data
Contact Information Marti Leisinger at firstname.lastname@example.org@ksbor.org Elenor Buffington at email@example.com@ksbor.org Always contact IR help for immediate assistance at firstname.lastname@example.org@ksbor.org
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