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Patient Education Clearinghouse Ruti Volk, MSI, AHIP UMHS Patient Education Librarian This project has been funded in whole or in part with Federal Funds.

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Presentation on theme: "Patient Education Clearinghouse Ruti Volk, MSI, AHIP UMHS Patient Education Librarian This project has been funded in whole or in part with Federal Funds."— Presentation transcript:

1 Patient Education Clearinghouse Ruti Volk, MSI, AHIP UMHS Patient Education Librarian This project has been funded in whole or in part with Federal Funds from the National Library of Medicine, National Institutes of Health, Department of health and Human Services, under contract No. N01-LM with the University of Illinois at Chicago. University of Michigan Health System

2 Outline Background: –University of Michigan Health System –Structure of Patient Education The pt. ed. Clearinghouse Future directions

3 U-M Health System (UMHS) Ann Arbor campus

4 U-M Health System (UMHS) 120+ clinic locations and offices Clinical staff of over 7,500 Total staff 22, beds 43,000 annual admissions 1,800,000 annual clinic visits 79,000 ER visits

5 Patient Education - decentralized Ambulatory Care Units Inpatient units Specialty clinics: Heart Failure, Bowel Control Program, etc. Departments: Urology, Nephrology, Gyn, Oto, etc. Centers: Cancer, CVC, Diabetes, etc. ER Pediatrics Dieticians

6 Challenges in Patient Education Inability to find materials  Materials posted on different sites  Unfocused search results Searching for “Lumpectomy” Results from the news file Surgeon’s bio Publications list

7 Challenges in Patient Education Inconsistent Quality Reading level, language Formatting: font, font size, spacing, bolding Missing elements: logo, copyright statements, date of publication or revision, disclaimer Outdated

8 Challenges in Patient Education Duplication of Effort Clinicians unaware of materials created in other areas Several documents on one topic

9 The “Librarian” Solution A catalog…digital library…The Clearinghouse Goals: Facilitate access and resource sharing Improve quality of materials Provide a mechanism for the update & review process Data-access site created with Sitemaker

10 An Open Source website creation and management application Available free for University of Michigan faculty and staff Data-tables and data-access site-sections (=pages) Based on complex queries of one or more tables Provides a web interface to a database

11 Two Ways to Search: One: Search by Topic Type a keyword or a phrase that represents your topic Click the Search button

12 Your Results Click the link to open document

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14 Your Results Click the link for more details and notes about the document

15 More Details The single view has more details about the document

16 Two Ways to Search: Two: Advanced Search Get more precise results by combining fields Select AND Click the Search button

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19 Specific departments sections

20 Search within a sub-collection

21 Search within Asthma

22 Embed searches in other pages

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24 Search within Asthma

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29 Inclusion criteria UMHS written or produced materials Reading level Font size Logo, regent statement, date of publication or revision Printer friendly format External materials Meet above criteria and Approved by relevant committees and clinics

30 Submission & Approval Process Staff submit materials with an online form Approved materials are placed in “Current” status. Librarian is notified. Opens “approval page” to see the submission  Checks quality  Catalogs Non- Approved materials are placed in “Pending” status. Submitter is notified.

31 Update and Review process

32 Central and local solution Single access point to all materials in the health system and Customized access points to fit the needs of clinicians in different parts of the health system

33 Future Directions Clearinghouse MiChart Departmental internal and external sites GetWell System UofMhealth.org

34 Next steps Increase usage Questions?


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