Presentation on theme: "INDIANA DEPARTMENT OF ADMINISTRATION Operation of State Epidemiological Outcomes Workgroup (SEOW) REQUEST FOR PROPOSAL 13-40 on behalf of INDIANA FAMILY."— Presentation transcript:
INDIANA DEPARTMENT OF ADMINISTRATION Operation of State Epidemiological Outcomes Workgroup (SEOW) REQUEST FOR PROPOSAL 13-40 on behalf of INDIANA FAMILY AND SOCIAL SERVICES ADMINISTRATION; THE DEPARTMENT OF MENTAL HEALTH AND ADDICTION
INDIANA DEPARTMENT OF ADMINISTRATION AGENDA Introductions General Information Purpose & Scope of RFP Key Dates Proposal Preparation & Evaluation Minority and Women’s Business Enterprises Question and Answer Session
INDIANA DEPARTMENT OF ADMINISTRATION GENERAL INFORMATION Attendee Sign-In Sheet Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website Questions will be answered at the end of the presentation Any questions answered verbally today are not official and should be submitted in writing if it will affect your proposal response All questions must be submitted in writing by 3:00 PM EST on January 30, 2013 Email: firstname.lastname@example.org email@example.com Fax: 317.232.7312
INDIANA DEPARTMENT OF ADMINISTRATION PURPOSE OF RFP 13-40 To select a technical service provider to oversee the operation of the State Epidemiological Outcomes Workgroup. The SEOW’s primary role is to collect, store, analyze, and interpret data related to substance abuse and the use/misuse of alcohol, tobacco, and other drugs; collaborates with state and federal partners to determine statewide prevention priorities and inform decision-making and policy related to substance abuse.
INDIANA DEPARTMENT OF ADMINISTRATION SCOPE OF THE RFP Estimated Baseline Cost: - $322,869 per annum Award: - The State intends to contract with ONE or MORE respondent(s) Contract Term: - Initial 2-year agreement; option of two (2) 1- year extensions
INDIANA DEPARTMENT OF ADMINISTRATION KEY RFP DATES
INDIANA DEPARTMENT OF ADMINISTRATION PROPOSAL PREPARATION Attachment A - MWBE Subcontractor Commitment Form Attachment B - Sample Contract Attachment C - Indiana Economic Impact Form Attachment D - Cost Proposal Attachment E - Business Proposal Attachment F - Technical Proposal
INDIANA DEPARTMENT OF ADMINISTRATION MINORITY AND WOMEN’S BUSINESS ENTERPRISE Complete Attachment A, MWBE Form - Include sub-contractor letters of commitment Goals for this RFP: - 8% Minority Business Enterprise - 8% Women’s Business Enterprise
INDIANA DEPARTMENT OF ADMINISTRATION MINORITY AND WOMEN’S BUSINESS ENTERPRISE $$$$$ $
INDIANA DEPARTMENT OF ADMINISTRATION MINORITY AND WOMEN’S BUSINESS ENTERPRISE Effective May, 2011, a new MWBE scoring methodology will be utilized for all RFP’s released New Process – MWBE scoring is conducted based on 20 points plus a possible 2 bonus points scale - MBE: Possible 10 points + 1 bonus point - WBE: Possible 10 points + 1 bonus Point Professional Services Scoring Methodology: - The points will be awarded on the following schedule: - Fractional percentages will be rounded up or down to the nearest whole percentage - Submissions of 0% participation will result in a deduction of 1 point in each category - The highest submission which exceeds the goal in each category will receive 11 points (10 points plus 1 bonus point). In case of a tie both firms will receive 11 points %1%2%3%4%5%6%7%8% Pts.1.252.503.755.006.257.508.7510.0 0
INDIANA DEPARTMENT OF ADMINISTRATION MWBE RFP SCORING EXAMPLE BidderMBE %Pts.WBE %Pts.Total Pts. Bidder 112.0%10.010.0%11.021.0 Bidder 26.0%7.54.0%5.012.5 Bidder 38.0%10.08.0%10.020.0 Bidder 416.0%11.00.0%10.0 Bidder 50.0%0.0%-2.0
INDIANA DEPARTMENT OF ADMINISTRATION POSAL PREPARATION BUY INDIANA - Section 2.7 - Status shall be finalized by proposal due date 5 definitions, details provided in Business Proposal INDIANA ECONOMIC IMPACT – Attachment C Definition of FTE (Full-Time Equivalent) Example: If a Respondent has 5 full time employees and is bidding on its 5 th contract, and all contracts get an equal amount of commitment from the employees then each employee commits 20% of his or her time to the new contract: 0.2 x 5 employees= 1 FTE.
INDIANA DEPARTMENT OF ADMINISTRATION COST PROPOSAL (Attachment D) -Must be returned in original Excel format
INDIANA DEPARTMENT OF ADMINISTRATION BUSINESS PROPOSAL (Attachment E) Company Financial Information (Section 2.3.3) Confidential information must be kept separate from the proposal in both hard and soft copy Contract Terms (Section 2.3.5) Respondent should review State contract and note exceptions to State mandatory and non-mandatory clauses in Transmittal Letter
INDIANA DEPARTMENT OF ADMINISTRATION Proposal Evaluation
INDIANA DEPARTMENT OF ADMINISTRATION QUESTIONS AND ANSWERS
INDIANA DEPARTMENT OF ADMINISTRATION ADDITIONAL INFORMATION IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact A.Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. http://www.in.gov/idoa/2467.htm http://www.in.gov/idoa/2467.htm B.Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/soswww.in.gov/sos C.Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc http://www.in.gov/idoa/files/vendor_handbook.doc D.Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htm http://www.in.gov/idoa/files/Certification_List(48).xls http://www.in.gov/idoa/2352.htm E.RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand sidehttp://www.in.gov/idoa/2354.htm and click the link.