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How to do Business with the Regional Transportation Commission Disadvantaged Business Enterprise (DBE) Program RTC Outreach.

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Presentation on theme: "How to do Business with the Regional Transportation Commission Disadvantaged Business Enterprise (DBE) Program RTC Outreach."— Presentation transcript:

1 How to do Business with the Regional Transportation Commission Disadvantaged Business Enterprise (DBE) Program RTC Outreach

2 The Regional Transportation Commission (RTC) Purchasing & Contracts Responsible to purchase goods, services and construction for the RTC, including: –Develop procurement strategies –Develop sources –Conduct solicitations –Negotiate prices and terms and conditions –Finalize contract documents

3 RTC has established a goal to identify, communicate and work with businesses that are certified DBEs. A DBE is defined as a small business that is socially or economically disadvantaged. It is the policy of the RTC to ensure nondiscrimination in the award and administration of US Department of Transportation-assisted contracts and to create a level playing field on which DBEs can compete fairly for contracts and subcontracts. Disadvantaged Business Enterprise (DBE) Program

4 Disadvantaged Business Enterprise (DBE) Program RTC DBE Program available on line at rtcsnv.com. For additional information on DBE bidding opportunities, please contact Lydia Bilynsky, the RTC DBE Liaison at Or call (702)

5 For local and federally funded projects: NDOT certifies DBEs (McCarran will certify DBEs) For locally funded projects: NDOT, WBENC, NMBC, NSBDC Certifications

6 Applicable Laws Nevada Revised Statutes (NRS) 332 for Goods and Services; and NRS 338 for Construction

7 $25,000 or less – Only one quote required (Discretionary) Over $25,000 - $50,000 – Two or more written quotes must be requested (Discretionary) Over $50,000 – Formal advertisement and bidding required (Nondiscretionary) NRS 332 Bids (Goods and General Services)

8 Contracts not adapted to award by competitive bidding; eliminate the need for quoting or bidding. NRS lists all the exceptions to competitive bidding. RTC is not prohibited from advertising for or requesting bids for items listed in NRS NRS 332 Competitive Bidding Exceptions

9 $25,000 or less – Only one bid required (Discretionary) More than $25,000 - $100,000 – At least three or more bids must be requested (Discretionary) More than $100,000 – Formal advertisement and bidding required (Nondiscretionary) NRS 338 Construction Services

10 rtcsnv.com/about/ business.cfm Current bids and addenda Supplier Registration forms Frequently Asked Questions RTC’s DBE Program RTC General Provisions Get Acquainted With the RTC Website

11 Check for Bid Opportunities RTC sends out notices of its bidding opportunities to those suppliers who have signed up on the RTC Bidders List; but it is recommended that the supplier routinely check the RTC website for bidding opportunities at rtcsnv.com; Click on “Doing Business with the RTC”.

12 Check for Bid Opportunities For changes to the website solicitation opportunities, click on “Keep me Informed” button. Check the legal notices section of the Las Vegas Review Journal, El Mundo and Las Vegas Sentinel Voice Send plans of construction projects to local planrooms and chambers.

13 Check for Bid Opportunities Obtain the solicitation documents ONLY from the RTC. If you obtain documents from any other source, you will not be notified of any addenda from the RTC, and you understand and assume all risks by reliance on the documents you obtained from the other source. Addenda may contain material changes to the solicitation, such as changes to the technical specifications or extensions of time.

14 Check for Bid Opportunities Contact departments for discretionary projects (702) MPO (Professional Services/Construction) Transit (Buses/Fuel) Administration/Finance (Commodities) IT (Software/Computer Hardware/Furnish & Install Cabling)

15 Watch our website for construction contracts, call for planholders list, contact general contractors directly to quote on portion you can provide. GCs required to perform a Good Faith Effort. Contact our major contracted suppliers for subcontracting opportunities: First Transit and Veolia. Check for Bid Opportunities

16 Sharon L. Hauht, CPSM, C.P.M.; Purchasing & Contracts Manager; (702) ; Lydia Bilynsky, Senior Purchasing Analyst; (702) ; Debra Coleman, Purchasing Analyst; (702) ; Purchasing & Contracts Authorized Personnel

17 Process - Advertised Bids (For Goods, General Services and Construction) Bid document prepared and advertised Pre-Bid Conference held, supplier participation strongly suggested, some may be mandatory Site walk-through, if necessary Addenda issued, if applicable

18 Process - Advertised Bids (For Goods, General Services and Construction) Bid Opening, public is invited Bids Evaluated Bid Award, to lowest responsive responsible bidder Contract Administration

19 Process - Advertised Request for Proposals (RFP) (Generally for Professional Services) RFP document prepared and advertised Pre-Proposal Conference held, supplier participation strongly suggested, some may be mandatory Addenda issued, if applicable Proposal Due Date

20 Process - Advertised Request for Proposals (RFP) (Generally for Professional Services) Proposals Evaluated Oral Interviews, if required Contract Negotiation Contract Award Contract Administration

21 Quote form prepared and issued by Purchasing & Contracts or using department, including applicable terms and conditions Optional: Site walk-through Addenda issued, if required Quote Due Date Quotes Evaluated Award to lowest responsive, responsible bidder PO issued with terms and conditions Process - Informal Quotes

22 Visit the RTC internet site: rtcsnv.com Read the DBE Firms-Helpful Hints sheet, located on our website Obtain and review the solicitation (Bid or RFP) document Attend the Pre-Bid or Pre-Proposal Conference Additional Hints for Doing Business with the RTC as a DBE

23 Additional Hints for Doing Business with the RTC as a DBE Ask questions at solicitation conference Request training on Bid or Proposal preparation Follow solicitation instructions completely Provide all requested documentation; if you have questions contact Purchasing Representative

24 Questions? Thank you for your interest in the Regional Transportation Commission!


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