5Bid Scope & ContractAcceptable renewable energy sources include: biomass, hydro, geothermal, solar, wind, ocean thermal, wave action and tidal action.The renewable resource will be available for commercial operation within 36 months from contract award.Proposed technologies shall have at least 1 year of commercial operations history in a utility environment.Energy will be delivered directly to the existing GPA transmission system.
6Bid Scope & Contract (cont.) The renewable resource will provide energy fora minimum contract term of 10 years.The Bidder’s renewable resource project will have a total minimum nameplate capacity of 5 MW; this may be the combination of several generation units at one site.The renewable resource will deliver energy on a unit-contingent basis, but will provide a minimum amount of energy each year, as described in “Volume III: Draft Renewable Energy Purchase Agreement.”
7Bid Scope & Contract (cont.) In additionThe bidders selected are responsible the system integration study and costs of their proposed project.This is a multi-step bid which requires bidders to be qualified based on non-priced proposals. Qualified bidders will proceed to the next step – Priced Bid Evaluation.GPA reserves the right to select bids from different technologies to meet generation diversification goals even if the bid is higher.GPA may select more than one vendor for total renewable resource capacity of up to 40 MW in this solicitation.
9BID Documents GPA-027-11 Bid Document.pdf Special Reminders to Prospective BiddersBid Invitation & Award DocumentVolume I – Commercial Terms & ConditionsVolume II – Technical RequirementsVolume III – Draft Renewable Power Purchase – Sales AgreementVolume IV – Bid Scoring MechanismVolume V – AppendicesGovernment of Guam General Terms & ConditionsGovernment of Guam Sealed Bid Solicitation InstructionsQualitative Scoring Workbook.xlsPriced Offer Workbook.xlsAppendices Forms Folder
10Volume I – T&C Bid Schedule Lists standard procurement documents that are required for each bid submittal. Failure to include these will result in immediate disqualification.Submittal Process (Electronic or Manual)Standard GPA Commercial Terms & Conditions
11Volume II – Tech. Functions Production DescriptionDefines Acceptable Renewable SourcesRestricts any energy from non-renewable resources be acceptable for delivery under the proposed agreement.Discusses limits to “highly variable” resources (i.e. wind)Discusses Interconnection and System Integration study responsibilities of the bidder.Provides information on the scoring requirements for the bidder’s Technical Proposal.Highlights some of the contract requirements (NOTE: Contract will be final reference)
12Volume III – Draft PPAProvides GPA’s Draft Purchase Power Agreement which includes:Contractor’s Annual Energy GuaranteePenalty provisions for delay in providing service (construction/commissioning)Penalty provisions for not meeting annual guaranteeProvision for Interconnection Agreement
13Volume IV – Scoring Mech. Discusses the process for evaluating the Technical & Price ProposalsThis document will be used with provided excel spreadsheets
14Volume V - Appendices Checklists Procurement Forms as referenced in Volume I (also provided in Word file formats)Transmission PDFAdditional Requirements for Grid InterconnectionSolar Siting Study
16Multi-Step Bid Process 1. Qualification of Bidders2. Price Bid Evaluation
17Qualification of Bidders Bidders will be “qualified” from a team of proposal evaluators based on the following:Volume I - lists standard procurement documents that are required for each bid submittal. Failure to include these will result in immediate disqualification.Volume II - describes bidders technical requirements and information required to evaluate the bidder and the proposed project.Volume IV & the Qualitative Scoring Workbook (excel file) - describe the necessary information for each proposed project and scoring method.Vendors must complete Part 1 and Part 2 of the Qualitative Scoring WorkbookNote: GPA may need to further evaluate some proposals determined potentially acceptable
19Price Offer Evaluation All successful “qualified” bidders will be allowed to participate in the Price Bid evaluation.Final selection of bidders will be based on a comprehensive evaluation of the bidder’s cost and generation profile (hourly bid using an integrated resource planning software, Strategist®.Lowest Evaluated Utility Cost andGeneration Diversification Goals
20Strategist ®The Strategist® program was used to develop GPA’s 2008 Integrated Resource Plan. The program was created by New Energy Associates. The software capabilities include:New capacity additions (type, timing, amount)Power contract bid evaluationDemand-side program testingExternal market evaluationCapital project analysisLoad segment or class analysisRate impact analysisBusiness Unit Unbundling
21Strategist Input GPA Load and Fuel Forecasts (Baseline) GPA Resources & CostsBidder Resource & CostHourly load projections$/KWH contract rateEvaluation Period
22Strategist Output Total Utility Cost which includes Fuel CostsO&M CostsBidders will be selected by lowest evaluated cost
23Approval & AwardPUC approval is required for contract award(s) from this bid under the IRP Implementation MOU.
24REMINDERS Note bid schedule deadlines for questions and bid submittal. BOTH Non-Price Technical Proposal & Price Bid Offer are to be submitted on the closing date. (Refer to submittal instructions in bid documents)Note mandatory procurement documents required to avoid bid disqualification.Verify that you have all the bid documents.