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Tips & Tricks for USA Jobs By Junell L. Norris Human Resource Office Central Region.

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Presentation on theme: "Tips & Tricks for USA Jobs By Junell L. Norris Human Resource Office Central Region."— Presentation transcript:

1 Tips & Tricks for USA Jobs By Junell L. Norris Human Resource Office Central Region

2 2 OverviewOverview Creating a User Account Creating a User Account Creating Your Resume Creating Your Resume Creating Job Search Agents Creating Job Search Agents Reviewing “ My Applications ” Reviewing “ My Applications ” Uploading Supporting Documents to “ My Portfolio ” Uploading Supporting Documents to “ My Portfolio ” Reviewing “ My Account Profile ” Reviewing “ My Account Profile ” Basic Tips & Tricks Basic Tips & Tricks Creating a User Account Creating a User Account Creating Your Resume Creating Your Resume Creating Job Search Agents Creating Job Search Agents Reviewing “ My Applications ” Reviewing “ My Applications ” Uploading Supporting Documents to “ My Portfolio ” Uploading Supporting Documents to “ My Portfolio ” Reviewing “ My Account Profile ” Reviewing “ My Account Profile ” Basic Tips & Tricks Basic Tips & Tricks

3 3 Creating a User Account Start with an easy to remember address as your log-in name. Start with an easy to remember address as your log-in name. Your password must have a combination of upper & lower characters, numbers & special characters. Your password must have a combination of upper & lower characters, numbers & special characters.  Whatever your password, be sure to write it down OR make sure that you can remember it. Start with an easy to remember address as your log-in name. Start with an easy to remember address as your log-in name. Your password must have a combination of upper & lower characters, numbers & special characters. Your password must have a combination of upper & lower characters, numbers & special characters.  Whatever your password, be sure to write it down OR make sure that you can remember it.

4 4 Creating Your Resume Decide if you’re going to make your Resume ‘Searchable’. Decide if you’re going to make your Resume ‘Searchable’. You can create up to 5 different resumes. You can create up to 5 different resumes. Utilize the Resume Builder within USA Jobs – it’s a simple step-by-step guide to creating a resume. Utilize the Resume Builder within USA Jobs – it’s a simple step-by-step guide to creating a resume. There is a “Sample Resume” that might be a good way to start. There is a “Sample Resume” that might be a good way to start. Decide if you’re going to make your Resume ‘Searchable’. Decide if you’re going to make your Resume ‘Searchable’. You can create up to 5 different resumes. You can create up to 5 different resumes. Utilize the Resume Builder within USA Jobs – it’s a simple step-by-step guide to creating a resume. Utilize the Resume Builder within USA Jobs – it’s a simple step-by-step guide to creating a resume. There is a “Sample Resume” that might be a good way to start. There is a “Sample Resume” that might be a good way to start.

5 5 Getting Started on Your Resume Basic Information on You – the Candidate. Basic Information on You – the Candidate. USA Jobs will not let you continue if you have left a ‘* - required’ field empty. USA Jobs will not let you continue if you have left a ‘* - required’ field empty. Basic Information on You – the Candidate. Basic Information on You – the Candidate. USA Jobs will not let you continue if you have left a ‘* - required’ field empty. USA Jobs will not let you continue if you have left a ‘* - required’ field empty.

6 6 Work Experience, Education & Job Training on Your Resume This is your employment history. This is your employment history. In the “Duties, Accomplishments, and Related Skills” field, include In the “Duties, Accomplishments, and Related Skills” field, include  Major Duties from your current position description.  Awards you have received.  Skills you have learned or developed. There is a 3,000 character limit per field. There is a 3,000 character limit per field. Use the Spell check. Use the Spell check. Use the ‘+ Add Work Experience’ button to add additional positions. Use the ‘+ Add Work Experience’ button to add additional positions. This is your employment history. This is your employment history. In the “Duties, Accomplishments, and Related Skills” field, include In the “Duties, Accomplishments, and Related Skills” field, include  Major Duties from your current position description.  Awards you have received.  Skills you have learned or developed. There is a 3,000 character limit per field. There is a 3,000 character limit per field. Use the Spell check. Use the Spell check. Use the ‘+ Add Work Experience’ button to add additional positions. Use the ‘+ Add Work Experience’ button to add additional positions.

7 7 Work Experience, Education & Job Training on Your Resume Within the Education Section, list all educational institutions you have attended. Within the Education Section, list all educational institutions you have attended. Report any “Relevant Coursework, Licensures, and Certifications”. Report any “Relevant Coursework, Licensures, and Certifications”. There is a limitation of 2,000 characters in this field. There is a limitation of 2,000 characters in this field.

8 8 Work Experience, Education & Job Training on Your Resume Job Related training includes all types of training you have participated in. Job Related training includes all types of training you have participated in.  DOI Learn courses  USDA Graduate School courses  Supervisory Challenge Max of 5,000 character count. Max of 5,000 character count. Job Related training includes all types of training you have participated in. Job Related training includes all types of training you have participated in.  DOI Learn courses  USDA Graduate School courses  Supervisory Challenge Max of 5,000 character count. Max of 5,000 character count.

9 9 Related Information on Your Resume Availability Availability  Type of Work & Schedule you want. Specific Work EnvironmentSpecific Work Environment  Student, Retiree, Part- Time, Term, Tele-Work are a few of the types of work environments listed. Additional Information Additional Information  Includes job- related honors, awards, leadership activities, skills, etc. Desired Location(s)Desired Location(s)  Choose the State(s)  Choose the Locale(s)  Add to Your Desired Locations List.

10 10 Related Information on Your Resume References References  Professional  Personal Additional Language Skills Additional Language Skills Affiliations Affiliations Professional Publications Professional Publications References References  Professional  Personal Additional Language Skills Additional Language Skills Affiliations Affiliations Professional Publications Professional Publications

11 11 Finishing Up Your Resume Activate Your Resume.Activate Your Resume. At any time you need assistance with USA Jobs contact the USA Jobs Support Service at any time you need assistance with USA Jobs contact the USA Jobs Support Service at

12 12 Creating Job Search Agents You can have up to 10 different Search Agents working for you at the same time. You can have up to 10 different Search Agents working for you at the same time. You decide how frequently you want ‘ ’ reminders from each search agent you create. This saves YOU time! You decide how frequently you want ‘ ’ reminders from each search agent you create. This saves YOU time!  You don’t have to log onto USA Jobs every day and search manually through all of the different postings. Search Agents will continue to search until YOU delete them. Search Agents will continue to search until YOU delete them. You can have up to 10 different Search Agents working for you at the same time. You can have up to 10 different Search Agents working for you at the same time. You decide how frequently you want ‘ ’ reminders from each search agent you create. This saves YOU time! You decide how frequently you want ‘ ’ reminders from each search agent you create. This saves YOU time!  You don’t have to log onto USA Jobs every day and search manually through all of the different postings. Search Agents will continue to search until YOU delete them. Search Agents will continue to search until YOU delete them.

13 13 Creating Job Search Agents Search agents can be as generic or as specific as you want. You can select specific employment series, locations, grade levels, even Department/Agency specifics. Search agents can be as generic or as specific as you want. You can select specific employment series, locations, grade levels, even Department/Agency specifics.

14 14 Creating Creating Job Search Agents Be aware of this Applicant Eligibility question/section. [Selecting the ‘ wrong ’ answer here will hamper the vacancy announcements you can view and you could miss vacancies you want to apply for.] Be aware of this Applicant Eligibility question/section. [Selecting the ‘ wrong ’ answer here will hamper the vacancy announcements you can view and you could miss vacancies you want to apply for.]  If you select ‘ No ’, the default answer, then the only vacancies you will be able to view/apply for will be the ‘ DEU ’ – Delegated Examining Unit vacancies {which are open the any U.S. Citizen.}  If you can answer ‘ Yes ’ to any of the questions listed in this section, then you need to ‘ click ’ the ‘ Yes ’ button. Then you will be able to apply for all ‘ DEU ’ and ‘ MP ’ – Merit Promotion vacancy announcements. Be aware of this Applicant Eligibility question/section. [Selecting the ‘ wrong ’ answer here will hamper the vacancy announcements you can view and you could miss vacancies you want to apply for.] Be aware of this Applicant Eligibility question/section. [Selecting the ‘ wrong ’ answer here will hamper the vacancy announcements you can view and you could miss vacancies you want to apply for.]  If you select ‘ No ’, the default answer, then the only vacancies you will be able to view/apply for will be the ‘ DEU ’ – Delegated Examining Unit vacancies {which are open the any U.S. Citizen.}  If you can answer ‘ Yes ’ to any of the questions listed in this section, then you need to ‘ click ’ the ‘ Yes ’ button. Then you will be able to apply for all ‘ DEU ’ and ‘ MP ’ – Merit Promotion vacancy announcements.

15 15 Reviewing “My Applications” Watch “My Applications.” Watch “My Applications.” This feature allows you to track the different applications that you have submitted. This feature allows you to track the different applications that you have submitted. Watch “My Applications.” Watch “My Applications.” This feature allows you to track the different applications that you have submitted. This feature allows you to track the different applications that you have submitted.

16 16 Reviewing “My Applications” Select the Job Title you want to review from within “My Applications.” Select the Job Title you want to review from within “My Applications.” You will be able to review the vacancy announcement for that position. You will be able to review the vacancy announcement for that position.  If you will not have easy access to your USA Jobs account, print the vacancy announcement out prior to the closing date of the announcement in the event you are contacted for an interview - you can ask ‘insightful’ questions. Select the Job Title you want to review from within “My Applications.” Select the Job Title you want to review from within “My Applications.” You will be able to review the vacancy announcement for that position. You will be able to review the vacancy announcement for that position.  If you will not have easy access to your USA Jobs account, print the vacancy announcement out prior to the closing date of the announcement in the event you are contacted for an interview - you can ask ‘insightful’ questions.

17 17 Uploading Supporting Documents to “My Portfolio” Upload any and all Supporting Documents in “ My Portfolio ”. Upload any and all Supporting Documents in “ My Portfolio ”.  Transcripts  DD-214  OF-306  SF-50  SF-15  Other: Could be publications in a Word Document. Not All Department or Agencies have the ability to receive any of the above supporting documents via their USA Jobs account. Not All Department or Agencies have the ability to receive any of the above supporting documents via their USA Jobs account. Read the vacancy announcement - you may need to , fax, and/or mail these documents to the agency listing the vacancy announcement. Read the vacancy announcement - you may need to , fax, and/or mail these documents to the agency listing the vacancy announcement. Upload any and all Supporting Documents in “ My Portfolio ”. Upload any and all Supporting Documents in “ My Portfolio ”.  Transcripts  DD-214  OF-306  SF-50  SF-15  Other: Could be publications in a Word Document. Not All Department or Agencies have the ability to receive any of the above supporting documents via their USA Jobs account. Not All Department or Agencies have the ability to receive any of the above supporting documents via their USA Jobs account. Read the vacancy announcement - you may need to , fax, and/or mail these documents to the agency listing the vacancy announcement. Read the vacancy announcement - you may need to , fax, and/or mail these documents to the agency listing the vacancy announcement.

18 18 Reviewing “My Account Profile” Keep your account profile up-to-date. Keep your account profile up-to-date. Maintain a current address! Maintain a current address! Keep your account profile up-to-date. Keep your account profile up-to-date. Maintain a current address! Maintain a current address!

19 19 Basic Tips & Tricks Print out the Vacancy Announcement Print out the Vacancy Announcement  Highlight important items, such as, submission of supporting documents, deadlines, closing date, contact information in the event you have questions. Remember to do the “Time Conversion” so that you are applying for the position prior to the closing date/time of the announcements {Make sure you are reading the announcement carefully.} Remember to do the “Time Conversion” so that you are applying for the position prior to the closing date/time of the announcements {Make sure you are reading the announcement carefully.}  Most announcements close at 12:00 Midnight (EST-Eastern Standard Time). So, if you live in Colorado (Western Time) you really only have until 10:00 pm CST to COMPLETE the entire application and submit any required supporting documents that must be submitted by the closing date/time of the vacancy announcement. Print out the Vacancy Announcement Print out the Vacancy Announcement  Highlight important items, such as, submission of supporting documents, deadlines, closing date, contact information in the event you have questions. Remember to do the “Time Conversion” so that you are applying for the position prior to the closing date/time of the announcements {Make sure you are reading the announcement carefully.} Remember to do the “Time Conversion” so that you are applying for the position prior to the closing date/time of the announcements {Make sure you are reading the announcement carefully.}  Most announcements close at 12:00 Midnight (EST-Eastern Standard Time). So, if you live in Colorado (Western Time) you really only have until 10:00 pm CST to COMPLETE the entire application and submit any required supporting documents that must be submitted by the closing date/time of the vacancy announcement.

20 20 Basic Tips & Tricks Go to the Qualifications Tab in the vacancy announcement. Go to the Qualifications Tab in the vacancy announcement.  At the bottom of the page you can ‘preview’ the vacancy announcement questions, prior to applying for the position. Select the appropriate answer to each question prior to applying Select the appropriate answer to each question prior to applyingOR Write out your answer to any of the ‘essay’ questions in a Word Document. Write out your answer to any of the ‘essay’ questions in a Word Document.  This will allow you to copy & past your answers directly into the ‘essay’ questions when you are applying for the position.  This will save you a lot of time. Don’t copy and paste sections of your resume into these ‘essay’ questions - your resume is going to be attached to your answers. Don’t copy and paste sections of your resume into these ‘essay’ questions - your resume is going to be attached to your answers. Go to the Qualifications Tab in the vacancy announcement. Go to the Qualifications Tab in the vacancy announcement.  At the bottom of the page you can ‘preview’ the vacancy announcement questions, prior to applying for the position. Select the appropriate answer to each question prior to applying Select the appropriate answer to each question prior to applyingOR Write out your answer to any of the ‘essay’ questions in a Word Document. Write out your answer to any of the ‘essay’ questions in a Word Document.  This will allow you to copy & past your answers directly into the ‘essay’ questions when you are applying for the position.  This will save you a lot of time. Don’t copy and paste sections of your resume into these ‘essay’ questions - your resume is going to be attached to your answers. Don’t copy and paste sections of your resume into these ‘essay’ questions - your resume is going to be attached to your answers.

21 21 ConclusionConclusion Utilizing these basic tips & tricks will help ensure that your resume is ready for any and all vacancy announcements that you plan to apply for. Utilizing these basic tips & tricks will help ensure that your resume is ready for any and all vacancy announcements that you plan to apply for. Don’t hesitate to contact USA Jobs Service Support Desk (help desk) via the address if you have any difficulties or questions. The Help Desk address is Don’t hesitate to contact USA Jobs Service Support Desk (help desk) via the address if you have any difficulties or questions. The Help Desk address is Utilizing these basic tips & tricks will help ensure that your resume is ready for any and all vacancy announcements that you plan to apply for. Utilizing these basic tips & tricks will help ensure that your resume is ready for any and all vacancy announcements that you plan to apply for. Don’t hesitate to contact USA Jobs Service Support Desk (help desk) via the address if you have any difficulties or questions. The Help Desk address is Don’t hesitate to contact USA Jobs Service Support Desk (help desk) via the address if you have any difficulties or questions. The Help Desk address is


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