Presentation on theme: "California Alternative Workweek Schedule Management Meeting"— Presentation transcript:
1 California Alternative Workweek Schedule Management Meeting
2 OverviewUnder California law, employees are normally due overtime for any hours worked over 8 in one work day.Employers may offer, and employees may adopt, by a secret-ballot election, a regularly scheduled alternative workweek that authorizes work for no longer than 10 hours per day within a 40-hour workweek, without the payment of overtime.An “alternative workweek schedule” is defined as “any regularly scheduled workweek requiring an employee to work more than 8 hours in a 24-hour period.” “Regularly scheduled” means that the employer must schedule the actual work days in advance and give employees notice of the changes to their regular schedule.There are several steps that employers must take before they may implement an AWS legally.
3 ObjectivesGain an Understanding of Alternative Work Schedules (AWS) in CaliforniaBenefits of AWS to the Organization, Employees, and CommunitiesWork Unit GoalsAWS Implementation RequirementsSchedule OptionsExamples of SchedulesRecommended ScheduleNext Steps for Implementation
4 What is an Alternative Workweek Schedule in California? Alternative workweek Schedules in California are schedules that have been through an employee approval process to work greater than 8 hours in a 24 hour period without receiving overtime.The AWS in California requires compliance to the California Labor Code Section 511 & Wage OrderMaximum 10-hour shiftsAffected Employees Secrete Ballot ElectionTwo-thirds majority requiredFile with DLSE of California30-day waiting period
5 Alternative Work Schedules Meet Needs of Employers Having more dedicated employees who are able to maximize their productive time and minimize the effects of outside responsibilities.Meeting changing and expanding customer expectations and demands, particularly for service and global companies whose customers may be in other time zones or have nontraditional work schedules themselves.Making better use of facilities and equipment by reducing idle time, energy usageReduces absenteeismMay help reduce overtime pay requirementsRetain skilled employees who may have other personal commitments
6 Alternative Work Schedules Meet Needs of Employees Caring for young children when both parents are working.Being able to see children off to school.Caring for an aged parent.Having non-weekend time to accomplish errands and other personal business.Scheduling leisure time more easily.More flexibility to manage work and personal timeEnjoy regular full-day / half-days off while preserving full-time salaryMay provide a longer weekend for leisure timeReduce travel costsImprove work/life balance
7 Alternative Work Schedules Meet the Needs of Communities Reducing traffic congestion with workers on flexible daily schedules, instead of all arriving and leaving work at or near the same time.Reducing air pollution and energy demand when employees work a compressed workweek or telecommute
8 Disadvantages of Alternative Work Schedules Alternative work schedules can present the following challenges:Maintaining ongoing and strong communications with employees on schedules that may vary from their supervisors’ and who may work off-site all or most of the time.Managing employee relations issues, such as monitoring work and evaluating performance.Handling resentment by employees who are not eligible for or do not participate in the alternative work schedule program.
9 Work Unit Goal Optimize coverage – 24/7/365 Minimize labor costs/overtimeAlign employee satisfaction with business requirements and customer needs
10 AWS - Alternate Workweek Schedules Labor Code Section 511 & Wage OrderMaximum 10-hour shiftsEmployees affected need to voteTwo-thirds majority requiredFile with DLSE of California30-day waiting period
11 Menu Options 4/10: Four 10 Hour Days Per Workweek 3/10+2/5: Three 10 Hour Days + Two 5 Hour Days Per Workweek4/9+1/4: Four 9 Hour Days + One 4 Hour Day9/80: Four 9 Hour Days + One 8 Hour Day Every Other Week (Requires Workweek Split On 8 Hour Day)
12 Menu Options Examples Example Mon Tue Wed Thu Fri Sat Sun Total Hours 10Off40B: 3/10+2/55C: 4/9+1/4949/80MTWFSTotal Weekly HoursWeek 19440Week 2Off
13 9-hour Shift Recommendation EmployeeSMTWFTotal Weekly HoursA49Off40BCD1st Shift 5:00 a.m. to 6 p.m.2nd Shift 4:00 p.m. to 1:00 a.m.
14 Next Steps Determine the Proposed Schedule. Employee Pre-Vote Meeting A minimum of 14 days prior to the secret ballot voteEmployee Secret Ballot Election Meeting. Adopted in a secret ballot election by at least a two-thirds vote of the affected employees in the work unit.Reporting and Filing Requirements to the DLSE Implementation 30 days after the announcement of the final results of the election.Employees should sign a shift schedule agreement.Accommodations may need to be made for employees who cannot work the approved AWS. (see Accommodations below)New EmployeesMay make accommodations for employees who cannot work the AWS schedule, but they are not required to do so unless the reason for not being able to work is a legally protected right such as a disability or religious accommodation.
15 Thank you for your attention and interest! QuestionsThank you for your attention and interest!15