Inactive Voters Poll book will say “Affirmation Required” The voter completes a pink Voter Affirmation form before completing a ballot application.
Moved in same City/Town: 30 days or less before the primary/election, they vote at their old polling place. More than 30 days before the primary/election, they vote at their new polling place. The voter must complete a Voter Affirmation form, which is placed in the Board of Canvassers Return Bag by the Clerk. Then they complete a ballot application.
30 days or less before the election, they vote at their old polling place in their former City/Town. More than 30 days, but less than 6 months before the election, they vote at the Board of Canvassers of the former City/Town. More than 6 months before the election, they are not eligible to vote. Moved to a new City/Town:
Provisional Ballot Categories 1.Voter is not on the list 2.Applied for a mail ballot 3.Challenged (including for party affiliation) 4.Does not have ID
Setup Provisional Ballots Get the provisional supply bag Read the checklist
Provisional Ballots Procedure Never write on the ballot! Remember, a provisional voter does not complete a ballot application with the Supervisors.
Provisional App Write your precinct number at top! Voter signs Clerk signs Be sure to check a category Be sure to write primary name
Provisional Ballots Tell the voter to take the ballot and envelope to a privacy booth The voter must return to the Clerk’s table with the ballot sealed in the envelope Make sure the envelope is sealed and the application is still on the front
Provisional Ballots Tear off only the receipt from bottom of the application Give the vote their receipt Insert ballot into red provisional ballot bag
Eagle & AutoMark Training Equipment Training After equipment training there will be an additional 10 minutes of instruction on closing the polling place.
Close down the polling place Warden/Moderator must print the Totals Tape from the machine. Warden/Moderator must read results in loud & clear voice. Warden/Moderator, Clerk, and two Supervisors must sign the Totals Tape. Press “print totals” for each copy needed. Five copies of this tape must be printed. (outlined on next screen)
Print the 5 copies of totals 1st copy - Board of Elections envelope 2nd copy – Memory pack envelope 3rd copy – Tape on door outside polling place 4th copy – Board of Canvassers return bag 5th Copy – With the voted ballots from Bin #2
Close down the poll Unplug the Eagle! Remove the Memory Pack. Put memory pack inside. Put 5 th copy of totals tape inside.
Close down the poll Put bubble pack inside envelope. Fill out the front.
Close down the poll Clerk must count the provisional ballots in the red provisional bag Lock the red bag and seal with red tie seal found in the “seals envelope” Write seal number on both copies of the Election Certificate
Closing down the poll Designated Supervisor delivers: Memory pack Red provisional ballot bag (even if empty)
Compartment #1 of Eagle Remove all ballots from Compartment #1 Place inside the ‘Write-In” Envelope. Seal with red- bordered seals.
Compartment #2 of Eagle Remove all the ballots from Bin #2. Neatly stack voted ballots and place inside ballot security case. Make certain you have removed all ballots from the Eagle! Place 4th copy of totals tape in the case and seal it with orange seals supplied by the Board of Canvassers.
Election Certificate Account for all of your ballots. Account for all of your ballot applications. Be accurate! Place 1 copy in BOE envelope and 1 copy in BOC return bag.
Unused Ballots Seal only opened packages of unused ballots in this bag. Never place voted ballots in this bag or the plastic blue supply box.
Shutdown the AutoMark Place the AutoMark inside the case as instructed earlier during the demonstration.
Board of Elections Envelope Fill the Board Elections Return envelope Check-off the list on the front
Board of Canvassers Envelope Use the checklist on the front Put keys inside See list on front Seal it
Close the polling place Unused ballots & forms Unused ballot applications Posters and signs issued by the State Pens, magnifying sheet, etc
Do not put these in blue box Voted ballots removed from the Eagle Forms signed or completed by voters Voting lists Street directories Items issued to you by the Board of Canvassers
Seals Seal the blue supply box(s) with new seals Write seal #’s on election certificate Place the Eagle, booths, supply box, and AutoMARK case and table in secure area
Deliver election returns Board of Canvassers Return Bag Board of Elections return envelope Ballot envelopes (Voids & Manual Count) All signed ballot applications Ballot Security Case Voted ballots with copy of totals tape. Board of Canvassers Box or Canvass Bag All voting lists and directories Rulers, extra signs, etc.
The following items will be picked up Board of Canvassers Return Bag Board of Elections return envelope Ballot envelope (Voids, Write-ins, Etc) All signed ballot applications Ballot Security Case Voted ballots with copy of totals tape. Board of Canvassers Box or Canvass Bag All voting lists and directories Rulers, extra signs, etc.
Thank You Read your Books!! & Bring your books to the polls with you!! Good Luck!