Nebraska Multi-Agency Coordination System (NE MACS) Cindy Newsham February 2009
Definition of a MACS A combination of facilities, equipment, personnel, procedures and communications integrated into a common system with responsibility for coordinating and supporting domestic incident management activities A combination of facilities, equipment, personnel, procedures and communications integrated into a common system with responsibility for coordinating and supporting domestic incident management activities
This is a System not a Facility Governor’s Office Communication Centers Joint Information Center Field Units Operations Center
Command VS Coordination Direct Tactical and operational responsibility for conducting incident management rests with the Incident Command
Seven Parts to the System Plan 1.Basic Plan 2.Management and Administration Section 3.Planning Section 4.Operations Section 5.Coordination Section 6.Communications and IT Section 7.Unified Command 1.Basic Plan 2.Management and Administration Section 3.Planning Section 4.Operations Section 5.Coordination Section 6.Communications and IT Section 7.Unified Command
Management and Administration Section Policy Group PIO/JIC NEMACS Coordinator Governor/Lt Governor Admin/Finance SEOC Manager Federal Liaison
NEMACS Action Plan (NAP) Use ICS Forms: – 201 – 202 – 203 – 203 A – 204 – 205 Use ICS Forms: – 201 – 202 – 203 – 203 A – 204 – 205 With a few word changes to tailor to the MACS language
Operations Section Operations Section Chief SEOC Manager REP Communicator Resource Management ESF Ops Centers/Field units Emergency Support Functions (ESF)
Coordination Section Local Liaison SEOC Manager Coordination Section Chief Incident Assessment MOC/MOT Team Incident Command Local EOC
Communications / IT Section Chief Commo / IT Section Chief SEOC Manager CommoITGIS
Unified Command There are situations where the State will become part of the Incident’s Unified Command Structure. The NEMACS will still be operational to accomplish the coordination objectives The most likely scenarios are: – Wildfire with Type III, Type II or Type I Incident Management Team – Pandemic Health Disaster – Contagious Animal or Plant Disease There are situations where the State will become part of the Incident’s Unified Command Structure. The NEMACS will still be operational to accomplish the coordination objectives The most likely scenarios are: – Wildfire with Type III, Type II or Type I Incident Management Team – Pandemic Health Disaster – Contagious Animal or Plant Disease
T&EPW Goals Discuss priorities from previous year’s Improvement Plans Translate priorities and their associated capabilities into training and exercise activities Develop and/or update Multi-Year Training and Exercise Plan Coordinate training and exercise schedules Improve coordination between training and exercises Delivery of update information
Identifying Priorities Priorities are selected by pulling information from – Improvement Plans (IPs) from previous exercises – Improvement Plan Analysis Surveys Used to write the Multi-Year Training and Exercise Plan
National Priorities - Overarching Implement the National Incident Management System (NIMS) and the National Response Framework (NRF) – Coordinated and effective response by an appropriate combination of Federal, State, local, tribal, private sector, and nongovernmental agencies Expanded Regional Collaboration – Regional approach to building capabilities
National Priorities - Capability-Specific Strengthen Information Sharing and Collaboration capabilities Strengthen Interoperable Communications capabilities Strengthen CBRNE Detection, Response, and Decontamination capabilities Strengthen Medical Surge and Mass Prophylaxis capabilities Citizen Protection
State Priorities Enhance capabilities through regional comprehensive planning, exercise, and training program and support HSEEP Continue to develop implement and improve regional and statewide interoperable communications systems. Maintain Emphasis in ICS and NIMS Support the National Priorities
Outlines – State Priorities Improvement Plan reference(s) (if applicable) Associated target capabilities Training Exercises Contains the Multi-Year Training and Exercise Schedule
Training For each priority, list type of training to meet the priority and achieve the associated capabilities Identify what training is currently available Determine the training that is needed as a prerequisite to planned exercises and to satisfy prior year Improvement Plans Ensure a building-block approach to training
TRI-County South Central Southeast North Central North East East Central Pan Handle South West
Tri-County PET Region PET Governance Exercises 2008 Actual Events Lesson Learned Improvement Plans Training Needs Exercise Priorities 5 yr PET Calendar Point of Contact
PET Governance Same Geographical Region as the Previous UASI (Douglas, Sarpy, Washington) Update Regional Governance Structure Develop Planning Strategy
Exercises 2008 Washington County RERP - Multiple Eppley Airfield – TTX – March 2008 Offutt AFB – TTX – May/June 2008 Region 6 – TTX – July 2008 Offutt AFB – FSE – August 2008 OMMRS – TTX – October 2008 72 nd CST – FSE – December 2008
Actual Events June 8, 2008 – EF1 & EF2 Touchdown – Sarpy & Douglas Counties June 27, 2008 – 90 MPH Windstorm – Douglas & Sarpy Counties – Flooding - Bellevue
Lessons Learned Incident/Unified Command Communications Emergency Public Information & Warning Resource Management EOC Operations Volunteer Management
Improvement Plans June 2008 Severe Weather – Reviewed January 2009 Offutt AFB – FSE – August 2008 OMMRS – TTX – October 2008 – Reviewed January 2009 72 nd CST – FSE – December 2008
Training Needs Priorities ICS EOC Operations/ IAPs ICS/EOC Interface Joint Information System/Public Information Resource Tracking & Management Volunteer Management Debris Management Special Populations Senior Officials Workshop
Exercise Priorities EOC Operations – Orientations, TTX, Functional Special Populations – Mass Care & Long Term Care Facilities Radiological Emergency Response Plan – Functional Mass Casualty – FSE Notifications – Drills – Incorporated into all Regional Exercises (Codespear)
5 Year PET Calendar Establish Unified Planning – Be Comprehensive -- (All inclusive planning; not single agency or jurisdiction driven) – Establish plan updates as part of the Proactive Planning Process Regional Exercises – Regional partnerships Regional Training – Enhance collaboration
Point of Contact Eric Plautz, Assistant Director Douglas County EMA 402-504-6845 Eric.email@example.com
South Central Regional Report Training & Exercise Workshop North Platte, NE February 2009
SCPETR – Proudly Serving the Citizens of South Central Nebraska Regional PET Governance County Representation through EMA Governed by MOU and Interlocal Agreements Includes each County and main municipality Modeled after prior CNRI agreements Bylaws in Draft Form
SCPETR – Proudly Serving the Citizens of South Central Nebraska Regional Exercises 2008 EOC Coordination Exercise – Aug 2008 Counties Involved: – Adams, Buffalo, Dawson, Gosper, Phelps, Hall. State Agencies: NEMA Partners: – Central Plains American Red Cross, South Heartland District Health Dept., and many others.
SCPETR – Proudly Serving the Citizens of South Central Nebraska Lessons Learned – Aug 2008 Local agencies overcame technical problems to maintain communications. EOC’s receive and manage disaster information well. Region depends on EMS to operate Paraclete. Region requires more trained COMLs to complete this task. Regional PIO duties also largely depend on local EMs. Additional training to develop a cadre of PIOs is necessary. Exercise MSEL did not allow for a full test of the Paraclete. A subsequent exercise is recommended for this purpose.
SCPETR – Proudly Serving the Citizens of South Central Nebraska Improvement Plan Update From Regional Exercise – Aug 2008 – 42 Corrective Action Items Identified – 35 Items Completed – In-Progress Actions Items include: Backup Radio Channels and other Communications methods EOC Construction
SCPETR – Proudly Serving the Citizens of South Central Nebraska Training Needs from AAR – Aug 2008 Paraclete Training COML Training PIO & JIC Training Patches? We don’t need no stinking patches.
SCPETR – Proudly Serving the Citizens of South Central Nebraska Regional Capability Priorities Communications (Interoperable and Day-to-Day) CBRNE Detection and Response Infrastructure Protection & Surveillance Public Health Emergency Preparedness EOC & On-Scene Incident Management School Safety Planning: Preparedness, All-Hazards Planning, Hazard Mitigation, Debris Mgt. etc. Mass Casualty/Medical Surge Agri-Terrorism Mass Fatality
SCPETR – Proudly Serving the Citizens of South Central Nebraska Training Priorities Paraclete User Training COML Training School Safety & Active Shooter Training Hazmat training for non-SERT responders. EOC-ICS Interface Agri-Terrorism PIO/JIC Training NIMS (On-going need) Do You Have COML for Dummies?
SCPETR – Proudly Serving the Citizens of South Central Nebraska Exercise Priorities Interoperable Communications System Agri-Terrorism / Agri-Disease Response Mass Fatality / Medical Surge Incident School Safety and Active Shooter
Southeast Region Regional Governance Adopted August 20, 2008 Chairman: Jim Gerweck –Richardson County Phone (402) 245-3054 Vice Chairman: Gary Petersen – Seward/York Phone (402) 643-4722 Secretary: BJ Fictum – Saline County Phone (402) 821-3010 POC: Doug Ahlberg – Lincoln/Lancaster Phone (402) 441-7441
2008 Exercises Regional Exercise with ICF (Foot and Mouth) in June Nuclear Plant Exercises (Otoe, Nemaha, & Richardson Counties plus NEMA) SEMRS Pan Flu Tabletop Seward County Mass Casualty Exercise
Lessons Learned Need for formalized communications plan (responders and hospitals). Lack of formalized Mutual Aid agreements in the region. Huge need for PIO Training in the area. Confusion on Foreign Animal Disease response and County Recovery plans. COOP Plans are still needed. Need refresher on ICS training, mainly Unified Command. TICP confusion, who needs to know the TICP exists.
Update on Improvement Plans Have been working throughout the region on Inter local agreements for the Emergency Managers. The region knows that a communications plan is necessary, waiting to see how the Paraclete system and tower being built with PSIC funding will affect communications. PIO training is being scheduled. Need to do some education on FAD within the region to include elected officials, producers, and responders. Developing some TT exercises to address the Unified Command issues. Included in these exercises are Fire, EMS, LE, Hospitals, and Public Health Officials.
Training Needs and Priorities PIO Training – Being scheduled EOC Training – Infant stages COOP Training Mass Fatality Training – waiting on a date Elected Officials Workshops – 1 scheduled in March and 1 in April Ham Radio Operator Training – Working with instructors
5 Year PET Calendar Updates March 3 rd – SEMRS redundant communications TT Ex @ Beatrice Hospital March 10 th – Mayoral Institute Seminar in Lincoln March 29 th – Severe Weather Workshop in Saline County April 8 th – Senior Officials Workshop in Lincoln June 2 nd – CNS Tabletop Exercise August 4 th – CNS Annual RAD Exercise Summer of 09 – York County Full Scale Fall of 09 – SEMRS Functional Exercise Lancaster and Cass Counties are involved in the TEREX Exercise.
2009 Exercise Priorities Communications Exercises – In the initial planning stages EOC Tabletop Exercise – Designing one to be tested in Jefferson County York County Full Scale (Communications, Triage, and Hospital Surge) Evacuation Tabletop Exercises at Hospitals
Made up of the counties of Cherry, Brown, Rock, Keya Paha, Boyd, Holt, Custer, Wheeler, Greeley, Sherman, Valley, Garfield, Loup, Blaine, Thomas, Logan, McPherson, Hooker, Grant, Arthur, Keith and Deuel
Regional PET Governance The region has created a governing body that deals with both grant funds and PET. The governing body consists of a Chairman, Vice Chairman, Treasurer and Secretary. The rest of the board is made of voting members. The Chairman, Vice Chairman, and Secretary are elected positions that are voted on at the first meeting in January.
Regional PET Governance Cont. The Treasurer’s position is filled by the Region’s fiscal contact, so does not change. The Region has MOU’s that have helped form the NCR.
Exercises Conducted in 2008 NCR TTX at Halsey Scenario was a severe winter storm Exercise was conducted with ICF TTX in Custer County Scenario was a Weather Related HazMat spill. Exercise was designed by Custer County and the Regional ETO.
Lessons Learned A "Regional" exercise was worth the time put into it, but was not realistic for the amount of counties. Participation was low because of that as well. Would rather have more localized exercises with jurisdictions that we are more apt to work with.
Status of Improvement Plan Communications is the majority of the tasks in the Improvement Plan Training is another portion of the plan, and this is being met with several trainings that have been scheduled. Other areas of the Improvement Plan are being worked on, but are going to take longer to put together.
Training needs from Lessons Learned EOC training for the participants that would need to be there. Drills between counties on backing up each other with communications.
5 Year Calendar Updates The calendar is progressive There are planning meetings at a minimum of every quarter. There will be a functional exercise conducted in the eastern side of the region. We will start working with the western portion of the region this summer. Several drills will be conducted in the Region. NIMS refresher courses are still being conducted and new NIMS courses are being conducted all of this is being done through out the NCR.
Training Priorities Agro-terrorism for several parts of the region. Sending individuals to EMI for more advanced training. Conducting an IS – 300 and IS – 400 class in the NCR. After completion of the Paraclete Region, training and drills on the system.
Exercise Priorities Drills on backup communications among the Counties and Regions within the NCR.
NORTHEAST PET REGION PRESENTATION T & EPW North Platte February 4-5, 2009
GOVERNANCE BOARD Kevin Garvin – Chairperson Tom Perez – Vice Chairperson Laura Hintz – Secretary Counties have signed MOUs instead of Interlocal Agreements Governing boards signed Letter of appointment Bylaws have been approved by all members of the region on July 2, 2008
Northeast Region Functional Exercise February 2008
EXERCISE SCENARIO FAD found in Cuming County Local vet after examination contacts state vet Lab confirms state vet’s preliminary diagnosis More cases found prior to diagnosis
Scenario Continued Quarantine Zone set up Stop Transport issued
IMPLICATIONS OF EXERCISE State LEADRS system activated Stop Transport issued Quarantine plans activated Livestock depopulated Mental health and economic issues arise
Lessons Learned EOC personnel need training on responsibilities and resources Need to designate PIO and understand the workings of the JIS Need to understand the role of NDA Need PPE for first responders/law enforcement Counties need to coordinate traffic control
Lessons learned continued Need to have key officials participate in exercises Communications infrastructure needs improvement to handle EOC traffic along with the every day communications NIMS usage needs to be reinforced Need to keep lines of communication open between neighboring counties & NEMA
Lessons learned continued Need to address the repercussions of a FAD in our areas and have a recovery plan in place
Status of Improvement Plan Improvement is slow having to deal with local politics but it is progressing as time permits Education key to progress Cuming County presenting Ag Emergency training in February
Training Needs Train local officials on responsibilities and duties as members of their EOCs Use of available communication systems and resources (how to use what you have when the lights go out) Roles and responsibilities of local responders in the event of an Ag Emergency
5 year calendar update The Northeast PET Region uses the HSEEP guidelines in the planning of regional exercises. 2009 Regional Drill 2010 Regional Tabletop 2011 Regional Functional 2012 Regional Full Scale 2013 Regional Drill
Calendar updates continued Individual counties continue with local exercises to foster mutual aid cooperation between local first responders.
Identified Regional Training Priorities Ag Emergencies Communications IED Training NIMS Training (on going)
Identified Regional Exercise Priorities FAD Exercises Terrorist Threat Exercise Communications Exercise (to be conducted as soon as Wayne County’s tower is repaired and Knox County’s additional tower is operational)
East Central Region What We’ve Done and Where We’re Going………. Boone – Butler – Colfax – Dodge – Howard - Merrick – Nance – Platte – Polk – Saunders
Governance Process (ECCA) East Central Communications Alliance – Formed 2004/2005 to create regional communications capabilities – Primary function was to allow “Frequency Sharing” among member Counties – Created dialogue that planned regional TAN exercise held October 2007 – We continue to work very well and work as a team to incorporate improvements regionally
Governance Process East Central Region – Interlocal Agreement completed summer of 2008 – One Representative per County – By-Laws adopted Fall of 2008 – Planning team formed and has been meeting regularly – Nine of the Ten Counties in Region are active
Regional Improvement Planning Improvement Planning continues from identified deficiencies in Regional TAN and FAD exercises – Incident Command Training – Communications deficiencies Equipment Radio Programming Dispatch to Dispatch – Plans and Policies
Where We’re Going……… 2009 Planning and Training – NIMS training continues – EOC Training – County level Table Top Exercise Planning – County level Table Tops to be Conducted Platte Butler Merrick Howard
Where We’re Going…….. 2010 a continuation of 2009 activities – NIMS training continues – County level Table Top Exercise Planning – County level Table Tops Concluded Boone Colfax Polk Saunders Dodge
Where We’re Going……. 2011 Planning Continues….. – NIMS Continues – EOC\MAC Functional Exercise Planning – EOC\MAC Multi-County Functional Exercise July 2012 – EOC\MAC Functional Exercise After Action
Where We’re Going……. 2013 Planning Continues….. – NIMS Continues – Regional Full Scale Exercise Planning – Regional Full Scale Exercise
Panhandle PET Region Banner, Box Butte, Cheyenne, Dawes, Garden, Kimball, Morrill, Scotts Bluff, Sheridan, Sioux
EM Coordinators Region 21 – Jim Collins Region 22 – Jerry Bretthauer Region 23 – Nan Thornton
PET Governance MOUs signed by County Boards Regional PET Committee established – County EM’s & Communications Directors Meet monthly via Tele-Health Network Working toward developing By-Laws
Exercises Conducted in 2008 Mar/Apr 2008– NE/WY CST FSE June 2008 – ICF Pandemic Flu Recovery TTX
Lessons Learned CST FS Ex. Need more communications training on existing equipment. Need to work on information sharing between 1 st Responder agencies. Overall use of NIMS was not consistently used among all 1 st Responder agencies.
Lessons Learned Pan-Flu TTX Key businesses and medical facilities need to adopt formal COOPs. Need more discussion on HR policies in events with high absenteeism. Need to develop public info campaigns on possible home health care and changes in medical standard of care prior to a pan-flu incident.
Status of Improvement Plan Items Preplanning, including sharing of info and practical communications. (Progressive) Implementation of NIMS by all responder agencies. (On-going) Discuss business recovery needs and how we can assist with COOPs. (Completion date July 31, 2009)
Status of Improvement Plan Items Cont. Cross train key staff and develop surge training for key positions. (Completion date Dec 31, 2010) Coordinate information distribution about changes in standard of care during recovery phase of a pan-flu event. (Completion date Oct. 1, 2009)
5-Year Calendar Updates Model City Exercises throughout Panhandle Region. Paraclete Training Sessions Pan-Flu Ethics Course
Training Priorities Conduct more orientations between various disciplines, including discussion of communications capabilities and consistent use of ICS/NIMS. Continue NIMS trainings, including NIMS 300 & 400 where applicable.
Training Priorities Cont. Paraclete training on Statewide Communications Network equipment. Pan-Flu Ethics Course
Exercise Priorities Model City Exercises - Harrisburg, Scottsbluff, Chadron, Rushville and Oshkosh. (March/April) Chadron Hospital Full-Scale Evacuation Exercise. (November)
“The Magnificent Seven” Southwest PET Region 2009 EPW Presentation
Hitchcock County Pat Gerdes-EM Kyle Clapp-Deputy EM Jill Schmidt-Adm. Deputy
Southwest Regional Exercise This exercise was a tabletop developed for the region by personnel from ICF International. The overall goal was to evaluate a multi-agency response to a weather related disaster scenario in Hitchcock County, Nebraska
Southwest Regional Exercise The scenario began with a tornado strike in the Village of Trenton, Nebraska before tracking to the northeast and striking the Trenton Ag Products (TAP) Ethanol Plant on U.S. Hwy 6, about 3 miles east of Trenton. The tornado hit just before lunch time and school was in session at the time.
Southwest Regional Exercise Players included Law Enforcement, Fire, EMS, EM, Haz-Mat, Public Health, Medical Response System, Hospitals, Schools, Kinder Morgan, TAP personnel, National Weather Service, Red Cross, NSP, NDEQ, and NEMA
Southwest Regional Exercise Some of the lessons learned include the following: – Communications – Knowledge of local systems, protocols or procedures – Lack of resource information in neighboring jurisdictions – Inexperience in the National Incident Management System
Southwest Regional Exercises HSEEP standards were followed and proper reporting was completed. To date the CAP is still underway and it is hoped to be complete by July 1, 2009
Other Southwest Exercises Furnas and Harlan County held a full scale exercise on April 6, 2008 involving a school bus and a liquid fertilizer truck. The exercise was used to access the Tri Valley Mutual Aid Group. 11-Fire/EMS, 2-Hospitals and the Southern Valley School all participated which made up about 100 responders
Other Southwest Exercises Chase County held an exercise on June 21, 2008. The basis of this exercise was to utilize the NEMA Haz- Mat Decon. trailer in the area. Players came from Imperial, Wauneta, and Lamar Fire, Wauneta and Imperial EMS, Chase County Hospital, Public Health, EM, Dispatch, Frenchman Valley Co-op, and the LEPC Chair and Vice Chair which also served as the evaluators.
Other Southwest Exercises Perkins County held a 2-day Don/Doff exercise at the Perkins County Hospital on November 17 & 18, 2008. Their goals were to practice Donning/Doffing PAPR’s units, the use of NIMS, and their internal EOP’s.
Other Southwest Exercises Dundy/Hitchcock County along with the SW Public Health District conducted a tabletop exercise on January 12, 2009. The exercise covered decon. procedures after a motor vehicle accident involving an unknown chemical. Fire, EMS, EM, Public Health, Elected Officials, and Hospital personnel participated in the event.
Upcoming goals The goal of the next regional exercise would be to conduct a multi county interoperable communication exercise. This being based on whether or not all of the southwest counties get their infrastructure built out.
Multi-Year Training and Exercise Plan Development
State Priorities 1. Enhance capabilities through regional comprehensive planning, exercise and training program and support HSEEP. 2. Continue to develop implement and improve regional and statewide interoperable communications systems. 3. Maintain an emphasis on ICS and NIMS 4. Support the National Priorities.
From the Regional Presentations Training Priorities ICS EOC Operations /IAPs ICS /EOC Interface JIC /PIO Senior Officials Workshop Communications Resource Tracking & Management Volunteer Management Debris Management Special Populations COOP Training Mass Fatalities Training Ham Radio Operator 1 st Responder responsibilities In Ag Disaster IED CBRNE Detection and Response Infrastructure Protection & Surveillance Public Health Emergency Preparedness School Safety Mass Casualty/Medical Surge Those in Red identified in more than one region
Target Capabilities Associated with the Identified Priorities Communications On Site Incident Management Public safety and Security Response Mass Care Fatality Management Volunteer and Donations Management Emergency Public Information & Warning Explosive Device Operations
Multi-Year Training and Exercise Schedule Please make sure that a copy of your updated Regional PET calendar is forwarded to NEMA. Specifically firstname.lastname@example.org@nebraska.gov
2009 Training The training & exercises that you have identified in your presentations will be merged into the Nebraska Planning, Exercise & Training Plan Offerings from the state in 2009
2009 Paraclete January 22 nd Columbus EOC community room. January 23 rd Wayne Fire Department training room. January 26 th Omaha (tentative) January 28 th Beatrice (tentative) January 30 th Kearney Law Enforcement center February 23 rd Thedford (tentative) February 25 th McCook (Country Kitchen) February 27 th Gering (Scotts Bluff County EM training room)
2009 Jan 20 Ft. Calhoun Rep Ex Jan 27Ft. Calhoun Rep Ex Feb 10Ft. Calhoun Rep Ex Feb 17MERTT - York Feb 18 ICS/EOC Interface – Douglas (by invitation) Feb 24Cooper Rep Ex March 23-27Basic Academy – North Platte March 29 Harrisburg Model City TTX
2009 March 30Scottsbluff Model City TTX March 31Chadron Model City TTX April 1 Rushville Model City TTX April 2 Oshkosh Model City TTX April 6-10 HAZMAT Refresher April 14Cooper Rep Ex May 19Ft. Calhoun Rep Ex Jun 2Cooper Rep Ex
2009 July 21Ft. Calhoun Rep Ex Aug 4Cooper Rep Ex August TBDICS 300/400 August TBD ICS/EOC Interface August TBDBasic Public Information Officer Sept 1Cooper Rep Ex Sept 21North East Regional / 72 CST FSE November TBDTERREX 09
2009 TBDFundamentals Course for Radiological Response (FCRR - G320), or TBDFundamentals Course for Radiological Monitoring (FCRM – G320.1) TBDFundamentals Course for Radiological Emergency Response Teams (FCRRT - G320.2) TBDDOE’s Modular Emergency Response Radiological Transportation Training (MERRTT)
2009 TBDNEMA Radiological Off-Site Response Training » Emergency Worker » Emergency Operations Center (EOC) » Traffic and Access Control » Radiological Monitoring » Medical Response » Communications
Upcoming Actions Draft T&EPW minutes Develop a Draft Multi-Year Training and Exercise Plan Review and implement Multi-Year Training and Exercise Plan