Presentation on theme: "WebEOC Training Spring 2013"— Presentation transcript:
1 WebEOC Training Spring 2013 Justification: WebEOC is used to track volunteers.WebEOC TrainingSpring 2013
2 Objectives Understand how DOH utilizes WebEOC Familiarization of WebEOC’s new featuresRoles and responsibilities
3 WebEOC – What is it?WebEOC is designed to make crisis information universally availableStatewide use of WebEOC at: State Agencies, Higher Education, Counties, Hospitals / Health Care, Cities, Federal, Tribal levelFacilitate coordination of: Decision-making, Planning, and Coordination of Requests for Assistance
4 WebEOC – How do we use it at DOH? DOH uses WebEOC for situational awareness and information sharing during emergency incidentsWebEOC is a web based system that can be used on any computer that has internet accessIt is used to support the fulfillment of resource requests from local partners
5 WebEOC – New Features Request for Assistance & Mission Tracker WSDOT Road Conditions & ClosuresStaffing Board with Views of who is on duty and a new Finance ReportShared Activity LogAttach documents to status boardsAuto name / position stamp & date/time stampsSelect Position from dropdown list
6 Logging into WebEOC Online The direct URL is: https://fortress.wa.gov/mil/webeoc7/eoc7/Another path is:
7 Logging into WebEOC in the EOC Log into WebEOC using the icon on the desktop when located in the EOC.
8 Login Screen Jurisdiction is always All Jurisdictions User is WADOH-SECTION – section you are working inEach section login has positions associated with itWe no longer log into WebEOC using a position user account. We now log in using section accounts. There are now only 4 sections. Then a position is selected from the section using a drop down menu which we will show you next. Now we’re going to have you log into a specific section.
9 Log In Select WADOH as the jurisdiction Use WADOH-DIR or WADOH-RSS as the User IDPasswords are the same: Emergency#1Please log into WebEOC. If you are a EOC volunteer please use the WADOH-DIR account. If you are a RSS volunteer use the WADOH-RSS account.Emergency#1
10 Login – Select Position Select the position you are working in from the dropdown menu.This is what the dropdown menu looks like for the director section. Select the position you are assigned to.
11 Login – Select the Incident Select the incident from the dropdown menuAn incident name will be provided from the State EOCAn incident name and number is created by the State EOC when an incident occurs that requires coordination within the state. An incident name and number can also by the State EOC to be used by the agency.
12 Login – Sections and Positions WADOH-DIR - Directors SectionIncludes the Finance/ Admin positions
13 Login – Sections and Positions WADOH-RSS – RSS SectionRSS Coordinator currently only available position
14 Login – Sections and Positions WADOH-Plan – Planning SectionChief, Assistant and Utility positions available
15 Login – Sections and Positions WADOH-Ops/Log – Operations and Logistic SectionsNow have Logistics positions available
16 Additional Login Information All fields are required except the comments field.The naming convention for the name field has changed. It is now last name, underscore, first time, parentheses, DOH. It is important to fill out this information because the first line of the additional information Screen will stamp every entry made by each user.
17 WebEOC Boards All of the WebEOC boards are now numbered Boards are used for tracking our activities and requestsMenus are ways to access other WebEOC user shared boardsBoardsNext we’ll go into each individual board and discuss them in detail.Menus
18 WebEOC Tools & PluginsAt this time we do not use the Tools or Plugins utilities. Some of the items are not available to us and others are blocked by our firewall.Utilities
19 WebEOC Control Panel Overview Section NamePositionLog OffIncidentPositions can be changed by clicking on the name and selecting another position within that section. The incident can also be changed by clicking on the name and selecting a different incident. IMPORTANT: make sure you are posting to the right board, under the right position, in the right incident.
20 Basic Board Functionality To view a board, click on the board name (no more blue buttons)Red identifies new information you have not yet seenNext we will talk about the Staffing Board.
21 05 WADOH-EOC Staffing Board Is a new feature to the DOH EOCTracks who is on dutyCan support tracking of staff time
22 05 WADOH-EOC Staffing Board Finance/ Admin can run a staffing report05 WADOH-EOC Staffing BoardFirst time signing in, click this buttonUse after the initial sign-in to check in or check out of DOH EOC
23 05 WADOH-EOC Staffing Board Select On Duty, and which shift you are signing in forThe Staffing Board does not pull from the log-information from WebEOC. All the information needs to be included when you sign-in. If you change a position within the section make sure when you sign back in that it is for the correct position.If offsite, provide all necessary offsite information
24 Hands-On Practice – Staffing Board Click on the staffing boardClick on the Initial Sign in Button at the topSign in as yourselfClick on the Save Button (Only Once)Be patient it may take a few moments to process!
25 06 WA DOH-EOC Activity Log The Activity Log is used by all EOC and RSS positions to track routine and significant informationThere are no longer any position specific logs
26 06 WA DOH-EOC Activity Log Add RecordFilter ContentPosition and NameTo add a record, select the Activity Log and than click on the Add Record button on the top of the Activity Log. You can filter the activity log by Key Word or by Section.
27 Hands-On Practice – Filtering on the Activity Log Filter by key word searchFilter by sectionRefresh filters before each search
28 06 WA DOH-EOC Activity Log Entry RoutineSignificant Event only available to Director, Chiefs and RSS Coordinator PositionsPriority LevelCan add up to 10 attachmentsDetail for the Log EntryTIP: when an entry is opened it is date and time stamped. ALWAYS open a clean entry so the date and time stamp are accurate.
29 06 WA DOH-EOC Activity Log Priorities There are 5 priority levelsMajority of entries will be Low, Medium or HighLife Sustaining and Life Saving only used when appropriate
30 06 WA DOH-EOC Activity Log Updates Provide updated information to a previous entryCan change an entry from Routine to SignificantClick Update to add information
31 06 WA DOH-EOC Activity Log Updates Updated information will show under previous entry with “Update” title
32 Hands-On Practice – Activity Log Add an entry by clicking on the Add Record ButtonUpdate an entry by clicking on the Edit Button
33 01 WADOH-EOC Significant Events Information for the Significant Events Log is filtered from the Activity Log
34 01 WADOH-EOC Significant Events The Significant Events includes the Priority Level and Position informationThis board can be saved as a PDF. This board refreshes every 25 seconds. Do not use the Disable Refresh.
35 02 WADOH-EOC Situation Report The Situation Report Board is for posting finalized PDF copies of DOH Situation ReportsPlanning Section Chief and Ops Chief can post to this board
36 02 WADOH-EOC Situation Report Click to view attachmentThere is a delete function for all posts. Records are not actually deleted, but hidden from view and are managed by administrators.
37 03 WADOH-EOC Incident Action Plan The Incident Action Board is for posting finalized PDF copies of DOH IAPsPlanning Section positions and the Director can post to this board
38 03 WADOH-EOC Incident Action Plan Click to view attachment
39 04 WA-EOC Mission Tracker City requests resources from their countyIf the county goes beyond their means the counties come to the state for resourcesCounties / Logistics can enter requests into the Mission Tracker or contact the State EOC who will put it in the boardMission Tracker is managed by the State EOCDOH EOC and RSS do not enter new requests on Mission Tracker. They only add update the record when an action has been completed.
40 04 WA-EOC Mission Tracker State EOC will assign to ESF 8 if appropriateUpdate button gives access to add actionsDetails button gives more information
41 04 WA-EOC Mission Tracker ESF 8 will accept or decline and change the status of the requestAdd Actions to capture actions taken to meet resource requestAction descriptions04 WA-EOC Mission TrackerThe DOH EOC and RSS will only receive accepted requests from ESF8.
42 04 WA-EOC Mission Tracker Add Action DOH EOC will update Mission Tracker using the latest action boxSHAWN TO CHECK - Mission Tracker records can only be updated by the EOC Director, Ops/Log Chief, Plans Chief, and RSS Coordinator. Spell check is a new feature. Use it whenever you see the spell check button.Can attach support documents such as shipping slips, order sheets, etc.
43 07 WADOH-EOC Press Release Similar board to the Situation Report and Incident Action boardPIO and Director can post press releases to the board as a PDF or Word document
44 08 WADOH-EOC After Action Review The After Action Review Board has not changedUsed to capture areas for improvement and successInformation from this board will be included in the After Action Process
45 09 WADOH RSS Master Status Input Used to track progress at the Receipt, Stage, and Store (RSS) facilityBoard is updated to show near real time progress
46 09 WADOH RSS Master Status Input Click on the Record No. to view the record. Only the RSS Coordinator can create or update the record
47 Hands-On Practice – RSS Status Board Click on the RSS Status BoardClick on the Record Number to view the entry
48 09 WADOH RSS Master Status Input RSS Coordinators will fill out this status board as orders are received. They will update the record as the order is processed. Up to ten attachments can be added to each record. Attachments could include the pick list, bill of lading, signed bill of lading, and FedEx tracking documents.
49 10 WADOH-EOC Contact Board Contacts can be shared or privateIf shared, they are shared with everyone that is on the DOH EOCPrivate contacts are only available to the position who did the entryNot tied to the incidentState EOC contact board is viewable through menuMost EMD staff are listed in the contacts. A lot of the county emergency managers are also listed.
50 10 WADOH-EOC Contact Board To add a contact, click the Add Contact buttonTo access private contacts
51 10 WADOH-EOC Contact Board To share or make the contact privateA delete option will show when you click the update button
52 11 WSDOT Road Conditions & Closures Board is managed by the Department of TransportationReal time information of road conditions and closuresInformational tool for DOH to useThis is an information tool only.
54 WA-EOC ESF8 Public Health Activity Log Emergency Support Function 8 Public Health Activity Log is managed by the ESF 8 staff at the State EOCDirector can post information to the activity logDOH staff can use this Activity Log for situational awareness
55 WA-EOC ESF8 Public Health Activity Log Director and RSS Coordinator can now add recordsTo get more information on the record
56 WA-EOC Significant Events State EOC Significant Events boardManaged by the State EOCInformation tool for Situational Awareness for all State and Local partnersESF8 Staff provide DOH input into the WA-EOC Significant Events
57 WA-EOC Significant Events Click the Full Info button to get the full details of the recordOriginator of the information
58 Hands-On Practice – Staffing Board Click on the staffing boardClick on the Check Out Button in the Change Status Column at the far right
59 Things NOT to do in WebEOC Do not change passwordsDo not delete records unless instructed to do so by the DirectorDo not use the disable refresher optionDo not make changes to Mission Tracker main records – only add records to show work that has been done