Presentation is loading. Please wait.

Presentation is loading. Please wait.

December EOC Training November 4, 2014 SAISD Testing Department Presented by Cindy Blair & Nicole Taguinod.

Similar presentations


Presentation on theme: "December EOC Training November 4, 2014 SAISD Testing Department Presented by Cindy Blair & Nicole Taguinod."— Presentation transcript:

1 December EOC Training November 4, 2014 SAISD Testing Department Presented by Cindy Blair & Nicole Taguinod

2 Read the Manuals This training does not replace your responsibility to read and follow all manuals.

3 Assessment Schedule Training for Test Administrators must be given by November 26 Make-ups may be given after the primary test date throughout the window (including December 5) Monday, December 1 Tuesday, December 2 Wednesday, December 3 Thursday, December 4 Friday, December 5 English IBiology US History English IIAlgebra IMaterials Check In by 2:00 PM

4 Additional Orders Submit an additional order by November 11

5 Who tests in December? Students who have taken and not met the Level II standard on an EOC exam Students who are completing the course for: –English I or II (reading & writing) –Algebra I –Biology –US History

6 Credits & Substitutions Students that were given full credit prior to September 1, 2014 from homeschooling, private school, out of state, or CBE do not take the EOC for that subject Students with passing scores from approved substitute assessments do not have to take a corresponding EOC (all substitutions must be approved by the testing office and Exclusion Form must be filled out)

7 ELL Provision for English I ELL students that were in US schools 3 years or less or 5 years or less for asylees/refugees do not have to re-test the English I EOC if they: –took the English I EOC –passed the course –completed the paperwork –are not parent denials It is the responsibility of the campus to confirm all requirements from the ELL provisional documentation for the exemption. This is only for English I EOC. All students must take and pass the English II EOC.

8 Test Versions for December EOC STAAR Paper STAAR Online STAAR L (online only) There is no longer a STAAR Modified assessment STAAR A will not be available until the spring

9 EOC Housekeeping- Timing EOC time starts after the directions have been read If a test administrator goes over the 4 or 5 (English I & II) hours for EOCs, report it immediately to DTC Start testing EOC students with extended time as soon as possible to ensure all time is given Test administrator must communicate (orally or in writing) the amount of time left to test in one-hour intervals and in shorter intervals during the last hour Time for EOCs only stops for the following: - Nurse - Consolidation or movement into a new testing environment - Meals - Emergencies

10 EOC Housekeeping- Environment Assign at least one test administrator for every 30 students “Testing – Do Not Disturb” signs posted on testing rooms Testing rooms should be quiet, well lighted, well ventilated, and comfortable Bulletin Boards and instructional displays covered or removed if it contains anything that might aid students during testing There must be a working clock in the room

11 Test Security & Confidentiality Account for all secure materials before, during and after each test administration Immediately inventory materials and verify the contents of the shipment within 48 hours (email confirmation to testingdept@saisd.net write “[Campus Name]-Materials Verified Dec EOC” in subject line)testingdept@saisd.net Keep materials locked in the secure room Only trained and oathed individuals may handle testing materials

12 Test Security & Confidentiality No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals No person providing an oral administration may write notes, calculations, or any other marks in a test booklet or in any other location

13 Test Security & Confidentiality No person may verbally or noverbally answer any question that relates to the contents of a test before, during or after a test administration Secure materials may not be duplicated by test administrators No person may review or discuss student responses during or after testing unless specifically authorized to do so

14 Test Security & Confidentiality All tests must be administered in strict accordance with the manuals No person may change any student response or instruct a student to do so Test administrators must actively monitor testing sessions Only students can erase stray marks or darken response ovals on their answer documents and only during the testing session

15 Test Security & Confidentiality There must be a trained test administrator present with students until students complete testing and submit their answer documents to the test administrator During lunch trained testing personnel must monitor the student(s)

16 Security Oaths TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test All test administrators administering a test that involves viewing secure testing content must initial and sign the statements at the bottom of the oath. (oral admin and transcription require additional training)

17 Paraprofessionals Paraprofessionals must complete a district noncertified personnel testing oath CANNOT be used as test administrators CANNOT relieve test administrators for breaks CAN be used to take students to lunch without being with a test administrator CAN be used as hallway or restroom monitors – cannot be working on anything while monitoring hallways or restroom

18 Active Monitoring Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators. What is NOT active monitoring? Anything that takes the test administrator’s attention away from the students during testing. Examples include: –Working on the computer or checking email –Reading a book, magazine, or newspaper –Grading papers or working on lesson plans –Leaving the room without a trained substitute test administrator in the room –Leaving students unattended during lunch or breaks

19 Testing Irregularities Procedural ExamplesSerious Examples Improper accounting for secure materials Directly or indirectly assisting students with responses to test questions Eligibility ErrorTampering with student responses Monitoring ErrorViewing secure content IEP Implementation IssueDiscussing test content, student responses or student performance Procedural ErrorFormally or informally scoring student tests Duplicating or recording test content Incidents resulting in a deviation from documented testing procedures.

20 Penalties for Prohibited Conduct Any person who violates, assists in the violation of, or solicits another to violate or assist in the violation of test security or confidentiality, as well as any person who fails to report such a violation is subject to the following penalties:  Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term;  Issuance of an inscribed or non-inscribed reprimand;  Suspension of a Texas educator certificate for a set term; or  Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently.  Possible criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

21 The Top Ten 1.Eligibility 2.Students given wrong test version answer document 3.Students given other students’ answer document 4.Monitoring 5.Unsecure testing materials 6.Reading the reading passage out loud 7.Accommodation errors 8.Test Administrator did not have/use the manual 9.Discussing test content 10.Unauthorized viewing

22 What Would You Do? Activity Scenario Steps Actions to take

23 Reporting & Documentation If you become aware of any irregularities, contact the DTC immediately with the who, when, where, what and why. If the irregularity is deemed an incident the following documentation is required: Incident report including a plan of action (local form) Signed statement(s) from individual(s) involved (typed, printed and signed name and dated) Statements should not include names of students The local disciplinary referral form used to report disciplinary actions taken against students for cheating, cell phone issues or disruptions

24 Plan of Action

25 Roles & Responsibilities Read all of the testing manuals Attend training conducted by the District Test Coordinator Receive and manage secure testing materials from the DTC CTC Train so that the tests are given in strict compliance with the directions in the testing manuals Supervise and actively monitor testing Maintain security and control of all testing material (need key to testing room at location) Observe all rules regarding test security and confidential integrity of the state testing system

26 Roles & Responsibilities Return testing material and required documentation to DTC on time Be the campus contact for all questions about testing CTC Coordinate campus logistics and procedures Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents Adhere to deadlines Report testing irregularities and security violations immediately to the DTC

27 Roles & Responsibilities Read the Test Administrator Manuals both general and specific Attend training conducted by campus test coordinator Receive secure testing materials from CTC TA Observe all rules regarding test security and confidential integrity of the state testing system Administer the tests in strict compliance with the directions in the Test Administrator Manuals Do not provide any unauthorized assistance to students during testing Do not view the test, discuss the test, or score a student test either before, during, or after testing Supervise and actively monitor testing

28 Roles & Responsibilities Do not view the test, discuss the test, or score a student test either before, during, or after testing Mark the appropriate score code and date information for each student TA Return all testing materials to the campus test coordinator immediately after students finish testing Report testing irregularities and security violations immediately to the campus test coordinator Prepare statements for submission if you are involved in a testing irregularity or test security violation Completely fill out all testing documents (i.e., seating charts)

29 Preparing for Test Day- Logistics How will you verify the number of students that need to test and which test(s) they need to take? How many rooms and TAs are needed if you keep the 30:1 ratio? How many special settings? When will you train the staff? What is your procedure for late students and how will they know? How will students know where to report? When and how can you do “make-up” testing? Does the front office staff have information for testing? (where students are to report to, which test is which day, make-up testing, etc.)

30 Preparing for Test Day- Logistics What does the relief schedule look like? Have you scheduled in breaks/lunch/conferences for your TAs? Who will assist you in preparing test bins? Who will assist with calculators and dictionaries? Have you done a system check on the computers? When will you set up online sessions into TAMS for STAAR L or online testing? How will you handle breakfast in the classroom? How will you handle lunch? (schedule, monitoring, etc.)

31 Preparing for Test Day- Precodes How will you and your team check for errors in precoded information? Which sources will you use to verify that information is correct? Where do you find the precodes so the process can start as soon as possible? Be aware of program changes such as newly identified or exited from SPED, LEP, GT, At Risk, CT New students or errors in the following need a new answer document that will be hand gridded: –Name –PEIMS number –DOB –Gender

32 Preparing for Test Day- Precodes Why is it important to verify precode information? Demographic and program information affect: State Accountability (district and campus ratings) Performance Based Monitoring Appraisal System (Bil/ESL, CTE, NCLB, SPED) System Safeguards (state and federal targets) Annual Measureable Achievement Objectives (ELL Population/Title III funding) Data Validation (assessments)

33 Test Day- add campus specific procedures here Include things such as: Check Out/In Process Testing Rooms Cell Phone Policy Testing Environment (covering instructional material) Time limits Breakfast/Lunch What students do after testing Who is monitoring hallways/restrooms Procedures for late students

34 Accommodations Refer to the 2014 State Assessment Reference Guide for allowable accommodations and eligibility Refer to Allowable Test Administration Procedures & Materials for STAAR Page 13 STAAR EOC Manual

35 Accommodations- Oral Administration TAs providing an oral administration require additional training More information on page 103 STAAR EOC Manual TA should receive a copy of the accommodation page found in the State Assessment Reference Guide Must date, initial and sign the bottom box of the oath prior to administration

36 Accommodations- Oral Administration ALL all questions and answer choices A student’s IEP/IAP may have assigned the option to “change” level of support during the test Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth Test administrator receives a test booklet PART Questions, answer choices, words or phrases Students cannot change from “PART” to “ALL” Test administrator reads over the student’s shoulder NEVER Test administrators should NEVER read the reading passages. FULL and PART oral cannot be in the same testing room

37 Items Containing Boxed Information All parts of the question and answer choice may be read aloud

38 Items Containing Content Specific Terms Read aloud words, numbers or symbols in the same way as a student hears them in class

39 Items Containing Passage Graphics in Answer Choices All parts of the question and answer choice may be read aloud without aiding student in interpreting the information

40 Items Containing Graphics in the Question Read aloud words, numbers or symbols without aiding student in interpreting the information

41 Basic Transcription Complete transcription and note on the top of the answer document the reason and name of person that transcribed. The transcription is not included in the time limit Transcribed by Cindy Blair on 12/4/14 due to IEP.

42 Dictionaries & Calculators Must be provided to students taking STAAR or STAAR L : –Algebra I (1:1 ratio) –Biology (1:5 ratio) –Calculators must be cleared to factory default settings Must be provided to students taking STAAR: –English I & II (minimum 1:5 ratio) –Standard Dictionary –Dictionary/Thesaurus Combination –Bilingual or ESL Dictionary –Sign Language Dictionary

43 Linguistic Accommodations Algebra I, Biology, History STAAR & STAAR L - Extra Time (same day) - Bilingual Dictionary English I & II STAAR - Extra Time (same day) -Clarification of word meaning in short answer and writing prompts If a linguistic accommodation has been predetermined and documented by the LPAC you must mark “LA” on the answer document even if a student does not use all the accommodations

44 Mark Accommodations on the Answer Document

45 Test booklet number must be filled in You will be provided labels to place on the answer document English I & II

46 Test booklet number must be filled in Answer document will come precoded Algebra I, Biology, US History

47 Test date must be filled in Mark the correct score code A - absent O - other S - score Substitute assessment HSEP (High School Equivalency Program)

48 Do not forget to write the district/campus name All demographic information bubbles must be filled in. Do not leave any blank. Local ID must be right justified. Add leading zeros. When hand gridding answer documents, ensure that ALL information has been filled in and ALL bubbles have been marked

49 STAAR L Ensure that a System Check has been completed on all computers Student Authorization Letters are secure documents You will NOT submit an answer document for a student who takes STAAR L Set up and add students into session in TAMS (refer the Assessment Management User Guide page 83 TAMS- Home tab- click on link) Ensure that there is one pair of headphones per student for administrations of STAAR L in which multiple students are tested in the same room (STAAR L online interface allows students to hear words read aloud) STAAR L is not available for English I & II online Keep in mind that students taking STAAR L online may be eligible to use a bilingual dictionary and/or receive extra time

50 Documentation Documents required to be scanned and emailed to the testing office: Training Sign In Sheets Materials Control Form Seating Charts “O” & “A” Score Code Form Documents required to maintain for a period of five years following a test administration: signed security oaths for all testing personnel seating charts investigation and documentation of testing irregularities material control logs material inventory from vendor Use Required Documentation Checklist to build your binder binder Use the scanning procedures to submit required documentation

51 START TIME for class is after the directions have been read STOP TIME for class is the stop time of the last student Each student should have their individual stop time indicated Only students who go to the nurse should have this start and stop time indicated Student Name, ID # and Test Booklet # MUST be filled out

52 Preparing EOC Materials for Return Verify that no answer documents have inadvertently been left in test booklets Verify that all test booklets and answer documents are accounted for (including blank answer documents) All secure test booklets must be put in serial number order for return to the district Make sure that any transcribing that is required for special testing situations has been completed and documented on the answer document Make sure the correct score code is marked on each answer document and test booklet number has been indicated Verify that student information, test taken information, and accommodations coding on answer documents is accurate

53 Return and Check In Test booklets must be face up, in numerical order with the lowest number on top of the box – largest on the bottom Answer documents - in alphabetical order Answer documents - accounted for with Class ID sheets. No more than 100 answer documents in a band. “O” Coded and “A” Coded answer documents on top of the bundle and under one Class ID sheet (green) VOIDS under Voided Document Identification Sheet

54 Information must be filled out and bubbled in for each subject test Leading zero’s required (this number should total the number that is indicated on all of the green Class ID sheet) Place one pink sheet on top of first class ID sheet (green)

55 Information must be filled in. Leading zero’s are required. No more than 100 answer sheets under a class ID sheet Do not band each set of class ID sheets

56 Campus & Class Identification Sheets Campuses should have one Campus (pink) ID sheet and at least one Class (green) ID Sheet for each test subject  English I  English II  Algebra I  Biology  US History Place one band around each grade/test type and label the band with the home campus name

57 Write VOID (in pencil) on any precoded answer document that was not used Grade levels/subject do not have to separated under different header sheets The band should list VOIDS on the Test Subject line Separate STAAR and STAAR Modified Voids County- District Number 015-907 Fill out all information

58 References: STAAR DCCM  STAAR EOC Test Administrator Manual  Critical Information About Accommodations  Assessment Management User Guide  STAAR Test Procedures and Materials  Time Policy  Test Security Supplement  Dictionary/Calculator Policy  State Assessment Reference Guide (SAISD) Questions? 210-228-0055


Download ppt "December EOC Training November 4, 2014 SAISD Testing Department Presented by Cindy Blair & Nicole Taguinod."

Similar presentations


Ads by Google