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Winter/Trimester 2012-2013 End-of-Instruction Precode Training Webinar Etiquette Webinar Etiquette This call will be operator assisted. Please submit questions.

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Presentation on theme: "Winter/Trimester 2012-2013 End-of-Instruction Precode Training Webinar Etiquette Webinar Etiquette This call will be operator assisted. Please submit questions."— Presentation transcript:

1 Winter/Trimester End-of-Instruction Precode Training Webinar Etiquette Webinar Etiquette This call will be operator assisted. Please submit questions through the chat window or via the operator during the Q and A portion of the meeting. Conference Call: ; pass code: EOI 10/2/12 Slide 1

2 Agenda Welcome and Session Goals Common Terminology Milestones Precode Training Next Steps Support, Resources, Q&A Slide 2

3 Maridyth McBee Assistant State Superintendent Joyce DeFehr Executive Director State Testing Oklahoma State Department of Education Will Piferrer Sr. Program Manager Shiva Doreswamy Portfolio Manager CTB/McGraw-Hill Welcome to CTB Slide 3

4 Session Goals Review Upcoming Milestones Describe How to Access and Use the Precode System Provide Customer Support Contact Information Slide 4

5 Common Terminology Slide 5 Caching or Loading content to the workstation or Server Content Caching Web site location where important information can be found (non-secure) CTB OK Web Portal Allows access to specific applications with one login. This is CTB system. CTB Single Sign-On Main landing page accessed using Single Sign-On My Programs/ Navigator CTB creates test sessions and assigns all precode students by subject. Pre-Scheduling Consists of two parts, Test Delivery Client and Test Administration System OAS – Online Assessment System This survey collects data and provides information about site readiness. RTS – Registration and Technology Survey The application that students use to take online tests TDC – Test Delivery Client

6 Milestone Update MilestonesDates SSO Account AccessOct 3 Precode TrainingOct 2, 3, 4 (2) webinar sessions per day Precode WindowOct 8 – 19 Technology Site Readiness TrainingOct 9, 10, 11 (2) webinar sessions per day Registration and Technology Survey (RTS) OpenOct 9 Test Administration System TrainingWebinars – Oct 12, 15, 29 (2) sessions per day Onsite – Oct 22 in OKC & Oct 25 in Tulsa (2) sessions each Demo Training Web Site Access Online Administration System (OAS) and 10/19 10/29 Test Delivery Client (TDC) Released10/29 Content Available (for Caching)Nov 5 Winter Retest Tests Assigned to StudentsNov 5 Winter Retest Winter Trimester Nov 19 – Nov 30 Dec 3 – Dec 21 (online through 1/11) Jan 21 – Feb 8 (online through 2/15) Milestone Update Slide 6

7 Access the Student Precode Upload 7 Access the Student Precode Instructions at Slide 7

8 Access the Student Precode Upload Access the Student Precode Instructions Slide 8

9 Access the Student Precode Upload 9 Slide 9

10 Access the Student Precode Upload 10 Access the Student Precode Upload Slide 10

11 My Programs – Overview Slide 11 My Programs Overview

12 12 District Student Precode Upload Home Page Slide 12 District Student Precode Upload Home Page

13 Prepare the Precode File 13 Precode files can be created manually using Excel. Save the file as a comma separated *.CSV file. Instructions for manually creating your file are provided in the User Guide. After the precode file has been prepared, you are ready to upload. Click Upload Precode File from the Home page. Prepare the Precode File Slide 13

14 Upload the Precode File 14 Upload the Precode File A A B B C C D D E E Slide 14

15 Prepare the Precode File Access the File History Page Slide 15

16 View File History Slide 16

17 Mark Your File as Complete Marking a Precode File as Complete Slide 17

18 Prepare the Precode File Access the Browse Student Records Page Slide 18

19 Correct Records Online From the Browse Students page, select the school to begin correcting records. Choose the ‘Error Flag’ filter to view only those schools containing errors. Correct Records Online Slide 19

20 Browse Student Records Filter students by errors or warningsSelect a student record to correct. Browse Student Records Slide 20

21 Edit Student Records Slide 21

22 Prepare the Precode File Access Search for Student or Group Slide 22

23 Search for Student or Group Slide 23

24 Student Record Editing Opportunities Student Record Upload/Edit Opportunities Retest and Winter/Trimester Slide 24 Precode Initial load of student data Open Window Oct 8 – 19 Record edits accepted throughout the window Marking a file complete removes edit capabilities for that file Online Assessment System Student record edits allowed for demographic data Retest Edits Nov 5 – Nov 30* Winter Tester Edits Nov 5 – Jan 11* Trimester Tester Edits Nov 5 – Feb 15* Record Editing Window (RES) Available following the Trimester window Dates to be provided on the CTB OK Web Portal at * Record edits accepted throughout the respective window

25 Link to Precode Available Oct 8 (Closes Oct 19)Precode Labels will be Provided in Test Coordinator Kit ShipmentCTB Staff Resources are Available to SupportReview Upcoming Training Sessions Access Precode Training / Resources on the CTB OK Web Portal Next Steps/ Takeaways Slide 25

26 Student testing software (TDC) Lock down browser Test Delivery Client (TDC) Student data management Test assignments Testing status Test Administration System (OAS) Looking Ahead Slide 26

27 Need Help? Support Options and Resources Need Assistance? Slide 27

28 Oklahoma State Department of Education, Office of Accountability and Assessments Phone: Administration Policies and Procedures Assistance CTB Oklahoma Help Desk Phone: , Fax: Hours of Operation: 7:30am – 4:30pm Central Time - regular hours 7:00am – 7:00pm Central Time - during testing OK Customer Support (CTB) Support Resources Slide 28

29 Thank You Questions? Thank You! Slide 29


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