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Assessment and Accountability Monthly Call October, 2014.

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Presentation on theme: "Assessment and Accountability Monthly Call October, 2014."— Presentation transcript:

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2 Assessment and Accountability Monthly Call October, 2014

3 Audio Difficulties 2 Louisiana Believes If you are experiencing audio difficulties, please make sure that your speakers are on and that your volume is at a suitable level. If you are still experiencing difficulties, click the phone icon on the ribbon at the top of your screen, and choose the Dial-out feature. This will link your phone with your user ID.

4 3 Louisiana Believes Objective: These contact calls bring together LEA coordinators for the purpose of planning for and implementing statewide assessment programs within local education agencies. Who: District Test Coordinators, District Technology Coordinators, and Accountability Contacts Topics: 1.Assessment 2.Accountability 3.Technology Archives: Welcome

5 4 Louisiana Believes Scope and Sequence Projected Call DatesProjected Call Topics October 7, 2014 DSC and DIBELS Data Entry LAA 2 Fall Retest GEE Retest Materials Delivery WorkKeys Administration ACT Key Dates and Online Registration CLEP and AP Assessments EAGLE ACT 837 and 677 School Letter Grades and Related Resources Release Technology Requirements for EOC December Administration November 5, 2014 Date change due to election day EOC Fall Administration Training ACT CEA for Retesting Seniors ACT Applications for Accommodations December 2, 2014 ACT Match/No Match Distribution January 6, 2015 Pretest Workshop (LEAP series, ACT series, EOC): Key Dates, Test Administration, Test Security, Test Accommodations, and Accountability Coding Training Technology Requirements Pre-Grid Roster Distribution Data Certification: Graduation Rate Statewide Assessment Schedule SY 15-16

6 5 Louisiana Believes Scope and Sequence Projected Call DatesProjected Call Topics February 3, 2015 Placement Test Materials Return March 3, 2015 ACT Match/No Match Distribution April 21, 2015 LEAP and ACT Series Spring Administration Results Release Exceptions to the High-Stakes Testing Policy May 5, 2015 LEAP Series Spring Administration Results Release Accountability Clean-Up End-of-Year Survey June 2, 2015 Data Certification July 7, 2015 SY Planning Planning Meeting

7 6 Louisiana Believes Assessment DSC Data Entry LAA 2 Fall Retest GEE Retest Materials WorkKeys Administration ACT Key Dates and Online Registration CLEP and AP Assessments EAGLE Act 837 and 677 Accountability School Letter Grades and Related Resources Release Technology Technology Requirements for EOC December Administration Agenda

8 DSC Data Entry Developing Skills Checklist (DSC) Results are entered through the web site K.OnlineDSC.net and must be entered no later than October 17, 2014.K.OnlineDSC.net Child ID numbers will not be entered as part of the child demographic information this year. A DSC Progress Tracker has been added to OnlineDSC.net, and should be used to ensure all sections of the DSC have been completed. Help-desk support is available Monday – Friday between the hours of 8:00 am and 6:00 pm eastern time at , Option 2.

9 8 Louisiana Believes Assessment DSC Data Entry LAA 2 Fall Retest GEE Retest Materials WorkKeys Administration ACT Key Dates and Online Registration CLEP and AP Assessments EAGLE Act 837 and 677 Accountability School Letter Grades and Related Resources Release Technology Technology Requirements for EOC December Administration Agenda

10 Fall Retest Materials Delivery and Return October 8: Delivery of LAA 2 fall retest materials, including large print and braille October 8: Electronic security checklists posted to LEAPweb October 10: Deadline for ordering additional materials October 20–24: Test administration October 21–24: Makeup testing October 27: Pickup of scorable and nonscorable fall retest materials

11 LAA 2 Testing Schedule TESTING DATESUBJECT/SESSION Monday, October 20English Language Arts (sessions 1 and 2) Tuesday, October 21 *English Language Arts (sessions 3 and 4) Wednesday, October 22 *Mathematics Thursday, October 23 *Science Friday, October 24 *Social Studies * These are also makeup testing days. NOTE: If a student is testing in both LAA 2 and GEE, School Test Coordinators must contact the District Test Coordinator for further instructions. As of July 1, 2014, the GEE will be administered only as a district testing program. Districts must offer the GEE twice a year. There is no age limit for retesters. Any void forms and documentation of all other testing irregularities must arrive at LDOE by Monday, October 27, 2014.

12 General LAA 2 Administration Alerts ● Security checklists must be used to track materials. Electronic copies are available on Be sure to indicate on the checklists which unused answer documents received Test Not Taken labels. ● STCs must return district office documents (security checklist copies, testing irregularities documentation, the Oath of Security and Confidentiality Statement) in the provided envelope. ● STCs must provide test administrators a list of students approved for accommodations, as well as the accommodations the students are to receive. ● When testing students approved for accommodations, test administrators must make sure that they provide the assigned accommodations and code the provided accommodations on the students’ answer documents.

13 LAA 2 Bar-code Labels There are no preidentified answer documents for LAA 2 fall retesters. Before testing begins, a bar-code label must be affixed to all answer documents and student identification information must be hand coded according to directions in the LAA 2 Test Administration Manual. If a student is testing using more than one answer document, bar-code labels must be affixed to each and the fields coded exactly the same. If a student took no part of a test, return the student’s unused answer document with all other unused answer documents. The School Test Coordinator must affix Test Not Taken labels to unused answer documents that have bar-code labels and/or hand-coded student information. ALIGN TOP OF LABEL L Pelican Parish 001 Bayou High School LAA 2 FALL 2014 BAR-CODE LABEL ALIGN TOP OF LABEL L Pelican Parish 001 Bayou High School LAA 2 FALL 2014 BAR-CODE LABEL

14 LAA 2 Test Not Taken Labels (affixed by School Test Coordinator) After all makeup testing is completed, the School Test Coordinator must: ● Inspect each unused answer document with a bar-code label and/or hand-coded information for student responses before affixing labels. ● Affix yellow Test Not Taken labels over bar-code labels. ● Test Not Taken labels must be affixed to unused hand-coded answer documents whether or not they have a bar-code label affixed. ● Indicate on the School Security Checklist which unused answer documents received Test Not Taken labels. TEST NOT TAKEN DOCUMENT LABEL (YELLOW) ALIGN TOP OF LABEL APPLY THIS LABEL ONLY TO HAND-CODED ANSWER DOCUMENTS ON WHICH NO TEST ITEMS WERE ATTEMPTED D510418NOTSCORE LAA 2 FALL 2014 TEST NOT TAKEN LABEL ALIGN TOP OF LABEL APPLY THIS LABEL ONLY TO HAND-CODED ANSWER DOCUMENTS ON WHICH NO TEST ITEMS WERE ATTEMPTED D510418NOTSCORE LAA 2 FALL 2014 TEST NOT TAKEN LABEL Unused answer documents without bar-code labels or hand-coded student information do not need a label. Do not affix Test Not Taken labels to answer documents for students whose tests should be voided.

15 LAA 2 Unscorable Document Labels (affixed by the District Test Coordinator) UNSCORABLE DOCUMENT LABEL (BLUE) INSTRUCTION SHEET (PROVIDED TO DTC WITH SHEET OF UNSCORABLE DOCUMENT LABELS) Use if an answer document was – torn or damaged, – intended for another student, or – marked with ink, highlighters, markers, or crayon. Unscorable answer documents must not be thrown away. Any student responses must be transferred to a hand-coded answer document to be scored. Documentation about the incident should be kept by the District Test Coordinator. Do not affix these labels to answer documents for students whose tests should be voided. Do not affix these labels to soiled answer documents. ALIGN TOP OF LABEL THE DISTRICT TEST COORDINATOR MUST FOLLOW THE SPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL D510418NOTSCORE DOCUMENTATION REGARDING USE OF THIS LABEL MUST BE KEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR. LAA 2 FALL 2014 UNSCORABLE ALIGN TOP OF LABEL THE DISTRICT TEST COORDINATOR MUST FOLLOW THE SPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL D510418NOTSCORE DOCUMENTATION REGARDING USE OF THIS LABEL MUST BE KEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR. LAA 2 FALL 2014 UNSCORABLE

16 LAA 2 Soiled Documents (handled by District Test Coordinator) Do not return documents soiled with bodily fluids to DRC. ● If an answer document or test booklet is soiled with bodily fluids (e.g., blood, vomit), the DTC should destroy the document by shredding, if the document can be shredded, or by burning. ● Complete and fax the Soiled Document Form, available at https://la.drcedirect.com, to LDOE and DRC. The answer document or test booklet security number must be recorded on the form to ensure the document is not included in the missing document report. SOILED DOCUMENT FORM

17 LAA 2 Used and Unused Answer Documents USED (Scorable Material) UNUSED (Nonscorable Material) Used LAA 2 answer document: ● hand-coded answer document on which a public school or post–high school student has marked responses to one or more items and on which a bar-code label has been affixed to page 1 Student information must be hand coded since preidentified answer documents are not provided. Unused LAA 2 answer document: ● an answer document on which no test items were attempted—regardless of whether it has a bar-code label and/or hand-coded student information Test Not Taken labels must be affixed to unused hand-coded answer documents whether or not they have a bar-code label affixed. All unused answer documents—those that require Test Not Taken labels and those that do not—must be returned.

18 All scorable and nonscorable test materials for LAA 2 will be returned in a single pickup on Monday, October 27. ● Packaging Scorable materials: Used answer documents should be sorted by content area. If it is helpful, used answer documents for an entire school may be arranged in sequence according to security number. ● Packaging Nonscorable materials: Nonscorable materials should be sorted by content area. Test booklets and unused answer documents may be boxed together. If it is helpful, nonscorable materials for an entire school may be arranged in sequence according to security number. Used and unused test booklets may be intermixed. LAA 2 Packaging Alerts

19 LAA 2 Packaging Alerts (continued) DRC Return Bags for Scorable Materials DRC return bags are provided in the shipment of LAA 2 test materials. ● Districts and schools are provided large, gusseted bags to protect scorable materials from water or other potential damage during transit. ● Make sure the School Test Coordinator has used a DRC return bag in each school box containing scorable materials. ● Test materials should be returned in boxes provided by DRC. ● After verifying scorable materials from each school, the DTC must seal each DRC gusseted return bag tightly using one of the provided plastic ties.

20 19 Louisiana Believes Assessment Assessment Update DSC Data Entry LAA 2 Fall Retest GEE Retest Materials WorkKeys Administration ACT Key Dates and Online Registration CLEP and AP Assessments EAGLE Act 837 and 677 Accountability School Letter Grades and Related Resources Release Technology Technology Requirements for EOC December Administration Agenda

21 20 Louisiana Believes Administration GEE no longer follows a state administration schedule. LEAs should provide a minimum of two opportunities for GEE testing per year but may provide more as needed. Administrative directions will be included in the electronic materials. Materials Delivery LEAs will receive electronic GEE materials in late October via FTP. DTCs will receive an with password information for the secure files once files have been delivered. Scoring Administrative and scoring details are included in the electronic materials. GEE Retest

22 21 Louisiana Believes Assessment DSC Data Entry LAA 2 Fall Retest GEE Retest Materials WorkKeys Administration ACT Key Dates and Online Registration CLEP and AP Assessments EAGLE Act 837 and 677 Accountability School Letter Grades and Related Resources Release Technology Technology Requirements for EOC December Administration Agenda

23 22 Louisiana Believes Benefits to Students: Successful completion of ACT WorkKeys assessments can lead to earning ACT's National Career Readiness Certificate (NCRC), a portable credential ACT WorkKeys assessments are a measure of career readiness supporting career education and Jump Start initiatives Administered to students in addition to ACT, not in place of Administration: Online administration in Spring of 2015 for those districts already established as online testing sites; all online tests must be completed by May 24 th in order to be included in accountability Paper administration on March 18 th, Make- up date on April 29th Funding available for 11 th graders on career diploma paths ACT/WorkKeys Cooperative Endeavor Agreement available for testing additional students as in previous years but with the addition of WorkKeys After creation of concordance table in this first year, will be used as a part of SPS calculations in WorkKeys Proposal

24 23 Louisiana Believes Assessment DSC Data Entry LAA 2 Fall Retest GEE Retest Materials WorkKeys Administration ACT Key Dates and Online Registration CLEP and AP Assessments EAGLE Act 837 and 677 Accountability School Letter Grades and Related Resources Release Technology Technology Requirements for EOC December Administration Agenda

25 24 Louisiana Believes ACT and WorkKeys PBT Key Dates DateTask September 29 – October 3, 2014 Window for test coordinator to receive test center establishment information. October 6, 2014Accommodations webcast becomes available online. October , 2014 Window for test coordinator to complete establishment profile form and provide school information. November 17, 2014Test administration webcast becomes available. December 12, 2014 Deadline for ACT to receive requests for ACT- Approved Accommodations and supporting documentation. Paper-Based TestStandard Time TestingAccommodations Testing Make Up Testing ACTMarch 17, 2015March 17-31, 2015April 28, 2015 WorkKeysMarch 18, 2015March 18-April 1, 2015April 29, 2015

26 25 Louisiana Believes ACT and WorkKeys PBT Key Dates (cont’d) DateTask December 15, February 25, 2015 Window for ACT to receive ACT-Approved Accommodations Late Consideration Form. (Must be accompanied by a Request for ACT-Approved Accommodations.) Applicable only to: 1.Examinees who are newly enrolled at the school or newly classified as an eligible grade level. 2.Examinees who have a newly identified disability. 3.Examinees with ACT-Approved Accommodations who transferred to your school from another school in your state. 4.Examinees with medical emergencies or sudden onset of a medical condition. January , 2015 Window for test coordinator to confirm ACT testing enrollment online and to order ACT WorkKeys standard time and accommodations test materials online. January 9, 2015 Deadline for test coordinator to submit online off-site proposal, if applicable. January 29, 2015Test administration Q&A session

27 26 Louisiana Believes Assessment DSC Data Entry LAA 2 Fall Retest GEE Retest Materials WorkKeys Administration ACT Key Dates and Online Registration CLEP and AP Assessments EAGLE Act 837 and 677 Accountability School Letter Grades and Related Resources Release Technology Technology Requirements for EOC December Administration Agenda

28 What is CLEP ® ? 27 Louisiana Believes CLEP ® is a computer-based credit by exam opportunity that offers the chance for students to be awarded college credit for knowledge gained through dual enrollment coursework. CLEP ® 33 introductory college-level exams in: Foreign Languages, Science & Mathematics, Business, English Language and Literature, and Social Sciences & History CLEP is the most widely accepted credit-by-examination programs, available at more than 2,900 colleges and universities.2,900 colleges and universities

29 CLEP ® Examinations Louisiana Believes 28 A score of 50 or better correlates closely with college readiness.

30 The CLEP ® Exam – Nuts and Bolts 29 Louisiana Believes $80 Exam Fee Computer-based, 90 minutes in length Immediate score reports (except English Composition with Essay) Students may register with established test centers or LEA/Schools may set up their own testing center Beginning with the Graduation Index (used for SPS), passing CLEP scores will receive 150 points in the Graduation Index

31 Authorized CLEP ® Testing Centers 30 Louisiana Believes Bossier Parish Community College Louisiana Technical University Northwestern State University Louisiana State University at Alexandria McNeese State University The University of Louisiana at Monroe Delgado Community College Southeastern Louisiana University University of New Orleans Nicholls State University

32 Becoming an Authorized CLEP ® Test Center 31 Louisiana Believes CLEP test centers may be established with two computers or with 50 — as long as you have a designated room for testing and proctors and your computers meet the iBT (Internet-based testing) Test Delivery Requirements (.pdf/102KB) CLEP test centersiBT (Internet-based testing) Test Delivery Requirements (.pdf/102KB) On-campus test centers provide an immediate benefit to an institution, offering a way of attracting potential high-achieving students and a source of revenue. Test centers also function as advocates for CLEP, making students, faculty and other administrators aware of CLEP's value as an educational resource.CLEP

33 32 Additional LDOE College Board Informational Webinars-CLEP Getting Started with CLEP Webinar District Test Coordinators, Administrators, Professional School Counselors, and teachers are encouraged to participate in one of the webinars scheduled for: October 23, :00 p.m. to 3:00 p.m. November 6, :00 p.m. to 3:00 p.m. November 20, :00 p.m. to 3:00 p.m. Webinar Login Information (*no pre-registration required) Meeting Name: Getting Started with CLEP https://louisianaschools.adobeconnect.com/clep/ Enter meeting room as a guest and provide your name Audio access: (800) / room number: For additional information, please contact Tristen Guillory at

34 33 Additional LDOE College Board Informational Webinars-AP Building and Sustaining an AP® Program Webinar To encourage successful growth of AP ® Programs statewide, the Department will host a webinar to provide AP® teachers, coordinators, and administrators with clear guidelines on building an sustaining an AP® program on Thursday, October 9 2:00 - 3:00 p.m. Webinar Login Information (*no pre-registration required) Meeting Name: Building and Sustaining an AP ® Program https://louisianaschools.adobeconnect.com/buildingap/ Enter meeting room as a guest and provide your name Audio access: (800) / room number: For additional information, please contact Tristen Guillory at

35 34 Louisiana Believes Assessment DSC Data Entry LAA 2 Fall Retest GEE Retest Materials WorkKeys Administration ACT Key Dates and Online Registration CLEP Assessments EAGLE Act 837 and 677 Accountability School Letter Grades and Related Resources Release Technology Technology Requirements for EOC December Administration Agenda

36 September EAGLE Release 35 Louisiana Believes Content AreaReleased in Late September ELA/Literacy/Math  Louisiana Guidebook Items (printer-friendly format) Science/Social Studies  Louisiana PASS items (Grades 3, 5, 6, 7) System Enhancements  User-friendly interface  Split screen functionality for student testing  Item search capabilities  Quick and easy test building features Training Resources and Support Tools  Self-Learning Modules  How to Guide  Troubleshooting Guide

37 36 Louisiana Believes Assessment DSC Data Entry LAA 2 Fall Retest GEE Retest Materials ACT Key Dates and Online Registration CLEP and AP Assessments WorkKeys Administration EAGLE Act 837 and 677 Accountability School Letter Grades and Related Resources Release Technology Technology Requirements for EOC December Administration Agenda

38 Student Privacy: Act Louisiana Believes Department’s Current ProcessQuestions the Department Will Answer Assessment Pre-grids assessments with students’ Personally Identifiable Information (PII). What data elements can the Department collect and use to pre-grid assessments? CompassTeachers verify rosters with students’ PII. What information about students will be included as part of roster verification? Special education Department and LEAs access students’ PII in SER to serve students with special needs, ensure compliance, and report on special education services. How can LEAs continue to use SER in its current capacity to serve students with special needs? Official transcripts Department and LEAs can print official transcripts for all students with their personally identifiable information. How can students continue to receive official transcripts with their full information? MFPLEAs submit social security number, full name, date of birth, and demographics to SIS. What data elements can the Department collect to determine MFP allocations? Act 837 will change the Department’s routine operations, and the Department will issue guidance on how it will handle processes like:

39 Act 837 LEA Implications 38 Louisiana Believes Prohibits LEAs from requiring the collection of non-academic data about students such as political affiliation or religious practices. Restricts LEAs from sharing personally identifiable information (PII) about students with external entities starting June 1, 2015 unless: The parent has given written consent to share that information. The state requires it for auditing, including enrollment counts. LEAs have a contract with a private entity for student and other education services that include s specific terms outlined in the law. Requires the Department to create a unique statewide student identifier system by May 1, 2015, and all students enrolled in Louisiana public schools must be assigned unique IDs by June 1, Prohibits anyone from accessing student information that is stored by schools or LEAs except authorized stakeholders. Requires LEAs to gather parental consent annually for sharing PII with postsecondary institutions for purposes of admission and financial aid.

40 Student Privacy: Parental Consent 39 Louisiana Believes Act 837 addresses parental consent in that the law: Permits LEAs to share PII with external entities if a parent, legal guardian, or student of legal majority provides written consent Requires LEAs to execute an annual process to gather parental consent for sharing personally identifiable information with postsecondary institutions and the Office of Student Financial Assistance The Department will primarily focus on collecting parental consent for providing data to postsecondary institutions; however, LEAs may consider collecting parental consent for local processes (e.g. athletic physicals). The Department will provide detailed guidance on the next District Planning Call on the process, form, and deadline for complying with this requirement.

41 Act 837: Department Steps of Implementation 40 Louisiana Believes The Department: Has issued a request for proposals to create a unique statewide student identifier system, assign student unique identifiers, modify its systems, and provide training to state and LEA staff. Is working to identify processes that currently require the sharing of personally identifiable information between the Department and LEAs. The Department expects that Act 837 will not affect the vast majority of interactions with LEAs in the school year. Will be providing guidance to LEAs about how each process will change Is identifying and clarifying auditing processes to conduct quality audits. Will be offering in-person regional training opportunities on how to use and integrate local systems with the unique statewide student identifier system. Will continue to communicate regularly about the transition process.

42 Act 837: Next Steps for LEAS 41 Louisiana Believes LEAs should: Meet with data, technology, assessment, and special education leaders as well as other affected administrators to review the legislation and identify implications for your work. Review the request for proposals once it is released to better understand the functionality of the unique statewide student identifier system. Assess current levels of access to your computer systems and ensure that authorized stakeholders have appropriate access to student information.

43 Act 677 Requirements The Department and LEAs are required to make information about the transfer of students’ personally identifiable information available on their websites by January 1, This information should include: Profile of each authorized recipient of such information Copy of the signed agreement between LDE and LEA and the authorized recipient Complete listing of all the data elements authorized in the transfer of information Statement of intended use of the information Name and contact information of the individual serving as the point of contact for agreement Process by which parents may register a complaint related to unauthorized transfer of personally identifiable student information The Department and LEAs are required to make the information available on their respective websites no later than ten business days following the execution of an agreement.

44 Student Privacy: Act Louisiana Believes The Department will be providing further guidance on the requirements of this legislation. LEAs should begin: Determining process of posting agreements where student information is shared. Reviewing existing contracts and agreements that involve the sharing of personally identifiable information about students to ensure they are all posted. Ensuring existing contracts and agreements include the required terms outlined in Act 837. Establishing method of receiving and addressing complaints that involve the sharing of personally identifiable student information. Please contact Paul Tonguis to provide feedback or ask

45 44 Louisiana Believes Assessment DSC Data Entry LAA 2 Fall Retest GEE Retest Materials ACT Key Dates and Online Registration CLEP and AP Assessments WorkKeys Administration EAGLE Act 837 and 677 Accountability School Letter Grades and Related Resources Release Technology Technology Requirements for EOC December Administration Agenda

46 School Letter Grade Release Preparing for the release of Report Cards and Compass Results As the Department finalizes school and district results, the Department will offer briefings for superintendents in order to prepare for the release in late October. To schedule a briefing, please contact Jessica Baghian at The following accountability tools will be available in the Accountability Library in October: Powerpoint Deck describing Letter Grade Calculation SPS Calculator Jump Start and Accountability Document Progress Points Calculation Document

47 46 Louisiana Believes Assessment DSC Data Entry LAA 2 Fall Retest GEE Retest Materials ACT Key Dates and Online Registration CLEP and AP Assessments WorkKeys Administration EAGLE Act 837 and 677 Accountability School Letter Grades and Related Resources Release Technology Technology Requirements for EOC December Administration Agenda

48 Technology EOC Technology Requirements December administrative technology requirements can be found in the Assessment Library December administration will be limited to devices with compatible browsers As in , Windows XP is not an approved browser EOC testing will not yet be available on tablet devices for the December administration Louisiana Believes

49 For more information, contact Next call: November 5, 2014 Louisiana Believes TaskDeadline LAA 2 Kurzweil and PDF RequestsOctober 14th Developing Skills Checklist Data EntryOctober 17th ACT and WorkKeys PBT Online RegistrationOctober 17th LAA 2 Fall Retest AdministrationOctober 20 th -24th ACT and WorkKeys Cooperative Endeavor AgreementOctober 31st Next Steps


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