Presentation is loading. Please wait.

Presentation is loading. Please wait.

Parental Involvement Compliance Guidance 2014-2015 presented by Marlon Cousin, Title I Coordinator.

Similar presentations


Presentation on theme: "Parental Involvement Compliance Guidance 2014-2015 presented by Marlon Cousin, Title I Coordinator."— Presentation transcript:

1 Parental Involvement Compliance Guidance presented by Marlon Cousin, Title I Coordinator

2 Objective This presentation will address the parent requirements that are outlined in the various Titles of the No Child Left Behind Act. These requirements are emphasized to give the stakeholder a guide to the actual mandates of NCLB that are directly focused on Parental Involvement. Included in this presentation is a snapshot guide of district and school responsibilities for parental involvement.

3 Title I, Part A Parental Notice Requirements Parental Notice Requirements When By whom SEALEASchools Written parental involvement policies (LEAs notify parents of children attending Title I schools of district-level written parental involvement policy; schools notify parents and community of school’s written parental involvement policy). Determined by LEA (EBRPSS)X (LEA policy) X (school policy)

4 Title I, Part A Parental Notice Requirements Parental Notice Requirements When By whom SEALEASchools Parents’ right to know – teacher and paraprofessional qualifications (LEAs inform parents of students enrolled in Title I schools that parents may request, and the LEA will provide, certain information on the professional qualifications of the student’s classroom teachers and paraprofessionals providing services to the child.) Annually, at the beginning of the school year x

5 *The “Right to Know” Letter is contained in the EBR Student Rights & Responsibilities Handbook. For compliance purposes please place a copy of the handbook and the returned signature pages in the file labeled “Right to Know Notifications”.

6 Title I, Part A Parental Notice Requirements Parental Notice Requirements When By whom SEALEASchools Parents’ right to know – student achievement (schools provide to each individual parent information on the level of achievement of the parent’s child in each of the State academic assessments). i.e. - LEAP, iLEAP, and EOC scores Determined by the LEA x

7 Title I, Part A Parental Notice Requirements Parental Notice Requirements When By whom SEALEASchools Parents’ right to know – non-highly qualified teachers (schools provide to each individual parent timely notice that the parent’s child has been assigned, or taught for 4 or more consecutive weeks by, a teacher who is not highly qualified. TimelyX *Copies of the notification letter as it pertains to each teacher that is not highly qualified must be kept on file.

8 Highly Qualified Teacher Notifications *The “Highly Qualified Notification Letter should also be filed in the folder labeled Right to Know Notifications.

9 Title I, Part A Parental Notice Requirements Parental Notice Requirements When By whom SEALEASchools Title I, Part A meeting (schools invite parents to an informational meeting to inform them about the school’s participation in Title I, Part A programs and explain the requirements and their right to be involved). *Utilize the DVD entitled: “NCLB – What Parents Need to Know” Annualx

10 Resource to Convene Annual Mtg.

11 Title I, Part A Parental Notice Requirements Parental Notice Requirements When By whom SEALEASchools Title I, Part A information (schools provide to parents of participating children specific information about Title I, Part A programs, and the opportunity to request regular meetings. *i.e. (after-school tutoring, parent trainings, School Improvement Teams, Parent Advisory Councils, etc.) Timelyx

12 Title I, Part A Parental Notice Requirements Parental Notice Requirements When By whom SEALEASchools Schools identified for school improvement, corrective action, or restructuring (LEAs provide to parents of each student an explanation of what the identification means, how the schools compare to others, reasons for the identification, the LEA’s and school’s response, how parents can become involved and any corrective action taken. Promptly following identification x

13 Title I, Part A Parental Notice Requirements Parental Notice Requirements When By whom SEALEASchools Schools identified for restructuring (LEAs serving schools that fail to make AYP after 1 full school year of corrective action provide prompt notice to teachers and parents and provide opportunity to comment and participate in preparing a restructuring plan). Promptly after school misses AYP following 1 full school year of being in corrective action x

14 Parental Involvement Filing System

15 Established a Uniform Filing System Each Title I school site has a two- drawer filing cabinet to be used exclusively for Title I documentation Each Title I school site has a two- drawer filing cabinet to be used exclusively for Title I documentation A color-coded and labeled expandable folder contains individual manila folders that are labeled to address specific mandates A color-coded and labeled expandable folder contains individual manila folders that are labeled to address specific mandates

16 Filing System

17 File for Parental Involvement Budget Provide evidence/documentation (i.e. allocation letter, budgets, copies of requisitions, copies of invoices and consulting contracts)

18 File for District P.I. Policy Provide evidence/documentation (i.e. copy of policy, signature pages, *include date of distribution) Provide evidence/documentation (i.e. copy of policy, signature pages, *include date of distribution) The district’s P.I. policy is included in the district’s Student Rights & Responsibilities Handbook The district’s P.I. policy is included in the district’s Student Rights & Responsibilities Handbook Parents must sign and return the form on the 1 st page of the handbook Parents must sign and return the form on the 1 st page of the handbook Place a copy of the handbook and the signature pages in the file labeled “District P.I. Policy”

19 File for District P.I. Policy Signature Page of Rights & Responsibilities Handbook

20 File for School-Based P.I. Policy Provide evidence/ documentation (i.e. agendas, sign-in sheets, copy of policy, *date of distribution)

21 File for Parent Meetings/Workshops Provide evidence/documentation (i.e. agendas, sign-in sheets, photographs, copies of presentations, distributed materials) Provide evidence/documentation (i.e. agendas, sign-in sheets, photographs, copies of presentations, distributed materials)

22 File for School-Parent Compacts Provide evidence/documentation (i.e. agendas, sign-in sheets, signed compacts, *include date of distribution) Provide evidence/documentation (i.e. agendas, sign-in sheets, signed compacts, *include date of distribution) Provide documentation that the compact is annually reviewed (revised as appropriate) with input from parents Provide documentation that the compact is annually reviewed (revised as appropriate) with input from parents

23 File for “Right to Know” Notification Provide evidence/documentation (i.e. copies of letters, *include distribution date) Provide evidence/documentation (i.e. copies of letters, *include distribution date)

24 File for Communications to Parents Provide evidence/documentation (i.e. newsletters, calendars, reports from automated notification system, letters to parents informing them of forthcoming events) Provide evidence/documentation (i.e. newsletters, calendars, reports from automated notification system, letters to parents informing them of forthcoming events)

25 Compliance Checklist *Utilized by the Title I Coordinators and Title I Monitors during compliance visits

26 Appropriate Use of Parental Involvement Funds

27 The school may use funds to: Provide program information to parents Provide program information to parents (i.e. School Report Card workshops, LEAP Prep materials) (i.e. School Report Card workshops, LEAP Prep materials)

28 The school may use funds to: Establish a School- Based Parent Information & Resource Center) Establish a School- Based Parent Information & Resource Center) The purchase of furniture to establish a Parent Center is allowable The purchase of furniture to establish a Parent Center is allowable

29 The school may use funds to provide a light meal or snacks: Meals and/or light snacks are an allowable purchase. Meals and/or light snacks are an allowable purchase. Must be reasonable and necessary (*Should not exceed $4.50 per person) Must be reasonable and necessary (*Should not exceed $4.50 per person) *When is doubt—give me a call *When is doubt—give me a call

30 The school may use funds to: Purchase materials for parents to use and provide trainings for parents (i.e. literacy training, technology training) Purchase materials for parents to use and provide trainings for parents (i.e. literacy training, technology training)

31 The school may use funds to purchase and distribute “token items” to parents Examples of acceptable “token items” might include an inexpensive calculator given as part of Family Math Night that emphasizes ways parents can help their children with schoolwork. Examples of acceptable “token items” might include an inexpensive calculator given as part of Family Math Night that emphasizes ways parents can help their children with schoolwork. You may provide take-home books as part of a summer reading program. You may provide take-home books as part of a summer reading program. As a rule of thumb, any “token” that costs more than $10 would be difficult to justify. As a rule of thumb, any “token” that costs more than $10 would be difficult to justify. Sharon Hills ES Family Math Night Tuesday, October 11, 2011 Fun! Games! Prizes!

32 Don’t overdo it! Avoid spending too much on publicity, awards and “token items”. Avoid spending too much on publicity, awards and “token items”. Keep these expenses reasonable, and consider whether other funding streams could pay for or partially cover certain costs. Keep these expenses reasonable, and consider whether other funding streams could pay for or partially cover certain costs. McKinley High “Back to School Gala” Saturday, August 6, :00—6:00 pm Bayou Jackson High School “Back to School Gala” Saturday, August 6, :00—6:00 pm Bayou Jackson High School “Back to School Gala” Saturday, August 6, :00—6:00 pm Hope to See You There! *Not allowable GO GATORS!

33 Don’t Overdo It! For example, you can use your set-aside to purchase certificates, plaques, or trophies, and to cover other expenses like printing posters, fliers, or a banner. For example, you can use your set-aside to purchase certificates, plaques, or trophies, and to cover other expenses like printing posters, fliers, or a banner. However, in each case, consider how closely those items tie to your goals, and whether the expense is prudent. For example, a large banner may cost upwards of $ However, in each case, consider how closely those items tie to your goals, and whether the expense is prudent. For example, a large banner may cost upwards of $ Twin Oaks Elementary Family Literacy Night Thursday, September 20, 2012

34 The school may use funds to: Educate educators (i.e. parent communication workshops, attend Parental Involvement Conferences) Educate educators (i.e. parent communication workshops, attend Parental Involvement Conferences) Strategies for Effective Parental Involvement presented by J. Anthony Goodparent

35 The school may use funds to: Coordinate activities with other parental involvement programs Coordinate activities with other parental involvement programs (i.e. LA 4 Pre-K, PBIS) (i.e. LA 4 Pre-K, PBIS)

36 The school may use funds to: Develop effective communication with parents (i.e. ELL parenting materials, postage costs, newsletters and School- to-Home Folders) Develop effective communication with parents (i.e. ELL parenting materials, postage costs, newsletters and School- to-Home Folders)

37 The school may use funds to: Support reasonable activities suggested by parents (i.e. health fairs, Financial Aid/Scholarship workshops Support reasonable activities suggested by parents (i.e. health fairs, Financial Aid/Scholarship workshops Tara High School 9002 Whitehall Dr. Baton Rouge, LA Saturday, August 6, 2012

38 The school may use funds to: Solicit parental input in the decision making process Solicit parental input in the decision making process (i.e. School Improvement Teams, Community Focus Groups, Effective Partnership Trainings) (i.e. School Improvement Teams, Community Focus Groups, Effective Partnership Trainings)

39 The school may use funds to: Provide reasonable and necessary parent expenses Provide reasonable and necessary parent expenses (i.e. childcare for Open House, bus transportation for parents to attend Open House or other parent meetings/trainings) (i.e. childcare for Open House, bus transportation for parents to attend Open House or other parent meetings/trainings)

40 The school may use funds to: Train parents to enhance the involvement of other parents (i.e. Parents As Teachers Train parents to enhance the involvement of other parents (i.e. Parents As Teachers

41 The school may use funds to: Arrange/accommodate school meetings at a variety of times Arrange/accommodate school meetings at a variety of times (i.e. in-home conferences, parent convenient meetings) (i.e. in-home conferences, parent convenient meetings)

42 The school may use funds to: Implement model approaches (i.e. National Network of Partnership Schools, I CARE) Implement model approaches (i.e. National Network of Partnership Schools, I CARE) National Network of Partnership Schools Johns Hopkins University 3003 N. Charles Street, Suite 200 Baltimore, MD tel: fax:

43 The school may use funds to: Purchase student planners/agendas— promoting daily communication between school and home. Purchase student planners/agendas— promoting daily communication between school and home. Cannot contain advertising, logos, mascots.. Cannot contain advertising, logos, mascots..

44 Schools may not use Federal Funds for the following items: Student Honors/Awards Banquets, or graduation activities Student Honors/Awards Banquets, or graduation activities

45 Schools may not use Federal Funds for the following items: OPEN HOUSE OPEN HOUSE activities (*Federal funds must supplement, not supplant district responsibilities). Open House activities are a district mandate. Open House activities are a district mandate.

46 Schools may not use Parental Involvement Funds for the following items: Student Field Trips Student Field Trips Although student field trips are not an allowable expense, transportation for parents to events may be paid with Federal funds, provided the activity increases their parenting capacity (i.e. College Days for Parents) Although student field trips are not an allowable expense, transportation for parents to events may be paid with Federal funds, provided the activity increases their parenting capacity (i.e. College Days for Parents)

47 Schools may not use Parental Involvement Funds for the following items: Folding or stackable chairs for the school auditorium or any other areas that may be utilized to host parent meetings Folding or stackable chairs for the school auditorium or any other areas that may be utilized to host parent meetings

48 School-Specific Signage or School Marquee School-Specific Signage or School Marquee (Not Allowable) This includes: This includes: Parent Pick-Up Tags for Commuters Parent Pick-Up Tags for Commuters Display Cases Display Cases

49 Signage (continued) Banners or signs promoting school-based events such as Family Literacy Night are allowable. Banners or signs promoting school-based events such as Family Literacy Night are allowable. Signs promoting school-based Parent Resource Centers are allowable. Signs promoting school-based Parent Resource Centers are allowable.

50 CONCERNS & ISSUES

51 School-Based Parental Involvement Policies & Compacts All Title I school sites must annually review, revise if needed, and approve (WITH PARENT INPUT) a School-Based Parental Involvement Policy and a Compact for Student Success All Title I school sites must annually review, revise if needed, and approve (WITH PARENT INPUT) a School-Based Parental Involvement Policy and a Compact for Student Success For documentation purposes please file an agenda and sign-in sheets reflective of the annual review/revision of these items. For documentation purposes please file an agenda and sign-in sheets reflective of the annual review/revision of these items. Always entitle the event/activity on all agendas. Always entitle the event/activity on all agendas. Always list a date and time of the event/activity on an agenda. Always list a date and time of the event/activity on an agenda.

52 School-Based Parental Involvement Policies & Compacts

53 Confirming Requisitions Please refrain from submitting confirming requisitions for Materials & Supplies. Please refrain from submitting confirming requisitions for Materials & Supplies. Confirming requisitions will be accepted for refreshment/meal purchases only without prior approval from the Federal Programs Administrative Director or Federal Programs Director of Compliance. Confirming requisitions will be accepted for refreshment/meal purchases only without prior approval from the Federal Programs Administrative Director or Federal Programs Director of Compliance. For submission purposes: For submission purposes: – Confirming Requisition – Copy of the front & back of the canceled check – Receipt(s) – Agenda – Sign-In Sheets

54 Spend the Money! The annual set-aside funds for Parental Involvement are there to benefit families during the fiscal year in which they are received by the schools. The annual set-aside funds for Parental Involvement are there to benefit families during the fiscal year in which they are received by the schools. *You are allowed to reserve an appropriate amount for the purchase of refreshments for parent meetings/trainings that may occur later during the school year. *You are allowed to reserve an appropriate amount for the purchase of refreshments for parent meetings/trainings that may occur later during the school year. Deadline for expending funds in the Materials & Supplies category is Friday, February 27, Deadline for expending funds in the Materials & Supplies category is Friday, February 27, 2015.

55 Revisions & Transfer Memos We are no longer accepting transfer memos We are no longer accepting transfer memos The transferring of funds from one category to another can only occur with a budget revision. The transferring of funds from one category to another can only occur with a budget revision. Budget Revisions will occur in early November. Budget Revisions will occur in early November.

56

57 Contact Information Marlon K. Cousin, Coordinator of Title I


Download ppt "Parental Involvement Compliance Guidance 2014-2015 presented by Marlon Cousin, Title I Coordinator."

Similar presentations


Ads by Google