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SPRING 2009 APRIL 13, 2009 ASA General Body Meeting.

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Presentation on theme: "SPRING 2009 APRIL 13, 2009 ASA General Body Meeting."— Presentation transcript:

1 SPRING 2009 APRIL 13, 2009 ASA General Body Meeting

2 A copy of these lecture slides will be available at GBMsp09.pdf So if there is information you need to reference later, you can find it. Future Reference

3 Introductions ASA Update Turnover Procedures Elections Agenda

4 Introductions

5 ASA Executive Board President: Keone Hon ‘11 Treasurer: Shan Wu G Secretary: Rishi Gupta ‘10 Undergraduate Members- Gillian Grogan ’10 -at-Large Rachel Meyer ‘10 Grad. Members-at-Large:Nan Gu G Leonid Chindelevitch G Student Member-at-LargeDylon Rockwell ’11 UA Representative:Paul Baranay ’10 GSC Representative:Zhao Chen G

6 MIT Student Research Associationstudent group Roosevelt Institutionfunded group Unite for Sight funded … MIT Int’l Development Consulting funded … MIT Film Cooperative funded … Greek InterVarsity sponsored Pi Beta Phi FSILG MIT Students for Bhopalstudent … Platypus MIT student … Sojourn Collegiate Ministry student … MITRaas funded … The ASA Welcomes

7 MIT Networks Initiativesponsored MIT Chinese Ensemble funded group MIT Libertarian Association funded group The Dorm Electricity Competition student … The Big Banger funded … MIT for Change funded … MIT-Minority MBA Association sponsored Bio. Engineering Undergraduate Board sponsored student … Autonomous Robot Design Comp.student … Leadership Training Institute student …

8 The ASA Welcomes Christian Music Fellowship Ensemblestudent group MIT Vegan and Vegetarian Society funded group Stammtisch student … MIT Emerge Global funded … Society of Creatives student … (6 more groups pending paperwork)

9 ASA Update

10 List of groups confirmed for a table at Last-minute apply at Don’t worry, still room. Assignments should be out soon. Sorry. Midway

11 upcoming applications:  bulletin board allocation  first-year summer mailing Other Business

12 Finboard Applications Due APRIL 24 th Attach quotes for anything that costs over $200 If cannot attach defense: Questions: Policy Meeting coming up, please send us any suggestion you may have

13 Turnover Procedures

14 Database  Important info for us  President and treasurer  Signatories  Account numbers  Contact info for your group – important  President and treasurer (as designated in database) can update  Tutorial follows (New database in progress; beta testing later this month…hopefully) Updating Your ASA Database Entry

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29 Elections

30 Positions being elected tonight:  President  Treasurer  Secretary  Graduate Members-at-Large (2)  Undergraduate Members-at-Large (2)  Student Member-at-Large  Note: positions with two openings elected at same time Election Overview

31 Election Procedure Description of each position For each position:  List current nominees  Open floor for nominations  Can nominate yourself  Candidates present platforms (2 min)  Questions  limit of 10 minutes per position, can motion to extend  will rotate order; alphabetical to start  Vote  If no majority, candidate with lowest # votes eliminated; revote

32 ASA Responsibilities: support and arbitration  {develop, administer, advocate for} resources  midways, first-year summer mailing  {meeting, office, storage, mailbox, web} space  arbitrate disputes, set policies to minimize conflict  decide: new groups, policy changes, etc. Time commitment:  biweekly meeting (2 hr)  independent work on project  examples: midway coordination, script creation Position Descriptions

33 All positions: shared responsibilities (prev. slide) Special responsibilities:  President  head of board; lead meetings; sets agenda and tone  represents student activities to admins; sits on committees  Treasurer  authority on MIT student group funding  sits on UA Finboard, GSC Funding Board, LEF/ARCADE (chair)  ensures funding policies are consistent/fair  Secretary  takes meeting minutes  maintains ASA’s website

34 Undergraduate Member-at-Large  must be registered MIT undergraduate student Graduate Member-at-Large  must be registered MIT graduate student All other positions  must be registered MIT undergraduate or graduate student Eligibility Requirements

35 Special responsibilities:  head of board; lead meetings; sets agenda and tone  represents student activities to admins; sits on committees Current candidates:  Rachel Meyer ’10 [slide]  Jessie Li ’10 [slide] Open Floor for Nominations Platforms Questions Vote President

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38 Special responsibilities:  authority on MIT student group funding  sits on UA Finboard, GSC Funding Board, LEF/ARCADE (chair)  ensures funding policies are consistent/fair Current candidates:  Keone Hon ’11 [slide]  Jessie Li ’10 [slide]  Nicole Teague ’11 [slide] Open Floor for Nominations Platforms Questions Vote Treasurer

39 Keone Hon ’11 | Treasurer Experience Sophomore: course 6-3, 18 ASA President  worked with SAO, CAC, PSC. UA Exec, GSC ExComm  Institute Planning Task Force (Procurement) UA Senator (Next House, Fraternities) Harvard-MIT Math Tournament Treasurer Phi Delta Theta, steward Discover EECS (FPOP) co-coordinator, Associate advisor Goals startup funding for new groups unify interface/process for UA Finboard, GSC Funding Board, [LEF/ARCADE] document process to aid new groups/new exec boards see through existing initiatives: database, transition to new group recognition prepare for the future (institute budget cuts?)

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42 Special responsibilities:  takes meeting minutes  maintains ASA’s website Current candidates:  Paul Baranay ‘11 [slide] Open Floor for Nominations  none Motion to White Ballot: passes Secretary

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44 Two openings Current candidates:  Zhao Chen G [slide] Open Floor for Nominations  Leslie Dewan Motion to White Ballot: passes Graduate Member-at-Large

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46 Two openings Current candidates:  Rebecca Krentz-Wee ’12 [slide]  Jessie Li ‘10 [slide]  Andrea Robles ’10 [slide]  Nicole Teague ’11  Tony Valderrama ’11 [slide] Open Floor for Nominations Platforms Questions Vote Undergraduate Member-at-Large

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51 Historically maintains balance between undergrad and grad; your call. Current candidates:  Matt Goldstein, ‘09, MEng  Rebecca Krentz-Wee, ‘12  Andrea Robles, ‘10 Open Floor for Nominations Platforms Questions Vote Student Member-at-Large

52 Elections Outcomes President: Rachel Meyer Treasurer: Keone Hon Secretary: Paul Baranay Graduate Members-at-Large: Zhao Chen, Leslie Dewan Undergraduate Members-at-Large: Nicole Teague, Tony Valderrama Student Member-at-Large: Matt Goldstein

53 Fin


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