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IT Issues from the Judicial Perspective Hon. Edward Prado, Circuit Judge, 5 th Circuit Hon. Thomas Vanaskie, District Judge, MDPA Hon. Wes Steen, Bankruptcy.

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Presentation on theme: "IT Issues from the Judicial Perspective Hon. Edward Prado, Circuit Judge, 5 th Circuit Hon. Thomas Vanaskie, District Judge, MDPA Hon. Wes Steen, Bankruptcy."— Presentation transcript:

1 IT Issues from the Judicial Perspective Hon. Edward Prado, Circuit Judge, 5 th Circuit Hon. Thomas Vanaskie, District Judge, MDPA Hon. Wes Steen, Bankruptcy Judge, SDTX Hon. Nancy Nowak, Magistrate Judge, WDTX

2 Chamber’s Users: Unique Opportunities –Nearly all are digital immigrants –Self-directed and busy –They don’t know what they don’t know

3 Chamber’s Users: Unique Opportunities –They want to know what they NEED to know … Tools and toys must connect with tasks … Tools and toys must connect with tasks E.g. smartphones E.g. smartphones

4 Chamber’s Users: Unique Opportunities Challenges: –Geography: Judges in remote locations –Institutional structure and mindset

5 Chamber’s Users: Unique Opportunities Challenges: –Judges themselves: Diversity of skill and interest levels Diversity of skill and interest levels “Language” barrier “Language” barrier The “curmudgeon” factor The “curmudgeon” factor –Your unfamiliarity with Chambers’ tasks and business processes

6 MOVING FROM Application-Centric to Function- Centric Must Understand the Work Product and Work Flow. Three problems: 1. Sometimes the judge doesn’t know 2. There is tremendous variety 3. Judges operate in different environments

7 MOVING FROM Application-Centric to Function- Centric AGGRESSIVE APPROACH—identify and work with 3 groups: Power Users a)Analyze work flow; process map b)Identify existing software & write new software c)Design training d)Review successes & failures; start over

8 Process Flow

9 MOVING FROM Application-Centric to Function- Centric AGGRESSIVE APPROACH—identify and work with 3 groups: Those who want to follow : a) Arrange demos b) Make training available

10 MOVING FROM Application-Centric to Function- Centric AGGRESSIVE APPROACH— identify and work with 3 groups: Those who do not want any part of technology a) Enlist their staffs if possible b) Let their colleagues lead by example

11 MOVING FROM Application-Centric to Function- Centric LESS AGGRESSIVE APPROACH: a) Organize informal discussions with interested judges b) Take opportunities to visit chambers and observe a)When installing and fixing equipment b)Hang out at the Judges IT Training, especially discussion areas Judges IT Training, especially discussion areasJudges IT Training, especially discussion areas

12 MOVING FROM Application-Centric to Function- Centric BABY STEPS Don’t try to create the perfect system on the first try Don’t try to create the perfect system on the first try Life, and IT development, is a voyage, not a destination Life, and IT development, is a voyage, not a destination

13 MOVING FROM Application-Centric to Function- Centric DESIGNATE A PERSON AS JUDICIAL INTERFACE: Focuses responsibility Focuses responsibility –For communication –For follow-up Let’s the judge know whom to talk to Let’s the judge know whom to talk to Include “walking around, talking, and observing” in the job description Include “walking around, talking, and observing” in the job description

14 MOVING FROM Application-Centric to Function- Centric FIND A WAY TO HELP STAFF UNDERSTAND THE LAW AND THE LEGAL PROCESS LEGAL PROCESS Sit in the courtroom Sit in the courtroom Read layman explanations of the law Read layman explanations of the law Ask judges to have “chambers chats” Ask judges to have “chambers chats”

15 Training Resources –***JIT Site*** ***JIT Site******JIT Site*** –Case Management and Opinion Writing Law Clerk On-line Automation Training Law Clerk On-line Automation Training Law Clerk On-line Automation Training Law Clerk On-line Automation Training

16 Training Resources –Case management and opinion writing New judge training document New judge training document New judge training document New judge training document

17 Compliments –COOP implementation –Remote access tools JPort JPort Smartphones Smartphones Backup schedules Backup schedules

18 Compliments –Tools to support electronic case management Dual monitors Dual monitors Scanners Scanners Adobe Acrobat upgrades Adobe Acrobat upgrades

19 Next Steps –Initiating and supporting local training programs for Judges and staff –Expanding courtroom, communication and collaboration options

20 Next Steps –Expanded integration of applications (e.g. CEO) –Improve communication between IT and Chambers –Problem identification and solutions

21 Critical Questions: –Will we use technology to perform the same processes more efficiently…or will we re-think processes given new technologies? –Will IT staffs lead or will they follow? (proactive vs. reactive)

22 “The Invitation” –Move from a reactive to proactive relationship with Chambers –Identify and use your Chambers’ allies –Re-imagine your District IT Committee

23 “The Invitation” –Know that you play a vital role to the Chambers’ users


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