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Professional Computer Services Smart Solutions Click to go to next slide.

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Presentation on theme: "Professional Computer Services Smart Solutions Click to go to next slide."— Presentation transcript:

1 Professional Computer Services Smart Solutions Click to go to next slide

2 Smart Solution Supply chain Management Sales & Distribution Management Payroll Management Financial Management Click to go to next slide

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4 Financial Management. Essential FeaturesBrief Description General Ledger -General Ledger is at the heart of the business. -Entries from other applications flow into the General Ledger, giving timely financial information that is vital to the daily need for decision-making. -General Ledger features a user defined Chart of Account that complies with any country’s internal regulations or any international standard. Accounts Payables -Accounts Payable proposes an ideal solution for tracking the institution’s obligations to its suppliers and controls cash flow. -The module offers choices and flexibility for the settlement of the vendor’s invoices. -It puts forward a set of functions that enable an effective review of outstanding payments Accounts Receivables -Accounts Receivable tracks every aspect of the institution’s receivables in a timely manner and gives the power to improve the inflow of cash and capitalize on sales trends. -The module is designed to provide flexibility in the handling of the most complex collection and receipts processing. Bills Management -Bills Management tracks bill payments and due dates. -The module enters all required information, generates and prints the bills to be issued for a client. -It keeps a running the total of what is owed and when payments are due. Post-Dated Checks -Post Dated Checks capture post-dated checks information and keeps track of payment processing. -The module reviews post dated checks on file and allows the user to deposit them at the scheduled time. Fixed assets -Most companies own items that were purchased by the company for company use only. You can keep track of all of those items. - It delivers advanced fixed asset accounting, depreciation and reporting for any business needing effective asset management tools in integrated accounting environments.

5 Accounting Ledger Chart Structure User defined chart of accounts created with A 10 digit alphanumeric characters makes the definition of the chart of account suitable for all kind of business. Maintaining Accounts The flexibility of PCS accounting system makes it easy to modify any account during the fiscal year You can also transfer balance from one account to another. Or even transfer the transactions. Auxiliary Third party accounts (Like customers, suppliers etc…) are created once with there contact information. Cost center These days standard accounting information is not sufficient to highlight the analytical aspect of a company. You can allocate transaction to a specific project. Which allow the retrieval and analysis of data according to a specific project. Chart Structure User defined chart of accounts created with A 10 digit alphanumeric characters makes the definition of the chart of account suitable for all kind of business. Maintaining Accounts The flexibility of PCS accounting system makes it easy to modify any account during the fiscal year You can also transfer balance from one account to another. Or even transfer the transactions. Auxiliary Third party accounts (Like customers, suppliers etc…) are created once with there contact information. Cost center These days standard accounting information is not sufficient to highlight the analytical aspect of a company. You can allocate transaction to a specific project. Which allow the retrieval and analysis of data according to a specific project. Multi currency All PCS modules can handle multi-currency. All the transaction history are kept into 2 main currency and 1 foreign currency Online History All transaction are kept and accessible across multiple fiscal years From any fiscal year you can access and view the history of all the previous years. Bank Reconciliation Bank reconciliation saves time and simplify the end of month closing Reports All reports can be exported to excel, PDF, can be sent by mail etc Provides all the standard financial Reports and many statistical reports Multi currency All PCS modules can handle multi-currency. All the transaction history are kept into 2 main currency and 1 foreign currency Online History All transaction are kept and accessible across multiple fiscal years From any fiscal year you can access and view the history of all the previous years. Bank Reconciliation Bank reconciliation saves time and simplify the end of month closing Reports All reports can be exported to excel, PDF, can be sent by mail etc Provides all the standard financial Reports and many statistical reports Click to go to next slide

6 Payroll Management SmartPay is integrated payroll management software which helps the company in computing and reporting most time- consuming aspects of your business related to employees such as holidays, taxation, salaries, employee files, deductions, benefits, and many reports. It handles all calculations and payroll exemptions according to tax and NSSF regulations. SmartPay can be used as a standalone module, or you can link it with the Accounting Software module to easily create the exact solution the company needs. SmartPay supports scaling pay systems, transportation policies, multiple pay regulations, employee loans and refunds, and salary increase impact. SmartPay is integrated payroll management software which helps the company in computing and reporting most time- consuming aspects of your business related to employees such as holidays, taxation, salaries, employee files, deductions, benefits, and many reports. It handles all calculations and payroll exemptions according to tax and NSSF regulations. SmartPay can be used as a standalone module, or you can link it with the Accounting Software module to easily create the exact solution the company needs. SmartPay supports scaling pay systems, transportation policies, multiple pay regulations, employee loans and refunds, and salary increase impact. Benefits of using SmartPay. The two biggest advantages of using SmartPay are speed and accuracy. SmartPay assures employee pay is accurate nd timely. It Enables you to gather information on your employment costs. Helps you keep track of individual employees SmartPay is completely configurable as per end user requirements. It automates repetitive and sometimes difficult tasks. It becomes almost as easy to pay people weekly as to pay them monthly. Benefits of using SmartPay. The two biggest advantages of using SmartPay are speed and accuracy. SmartPay assures employee pay is accurate nd timely. It Enables you to gather information on your employment costs. Helps you keep track of individual employees SmartPay is completely configurable as per end user requirements. It automates repetitive and sometimes difficult tasks. It becomes almost as easy to pay people weekly as to pay them monthly. Click to go to next slide

7 Supply Chain Management Essential FeaturesBrief Description Inventory Control - Improves control over the inventory and item pricing and indirectly improves controls over the entire business. - The design of the item master file puts the user in control through an easy access to item parameters, - Detailed inventory records, sales and purchasing history, quantities on-hand by warehouse. Items management can be by lot (by expiry date or serial number) or by sizes and colors. - Extensive costing information, like the last purchase price or the weighted average is maintained at the item level. - An unlimited number of price lists may be defined per item, allowing addressing various markets or customer categories individually. Purchase Orders - Using purchase orders is the best solution to avoid buffer stock, late deliveries and prevent inventory shortages. It gives an online access to current inventory and accounts payable records to make informed purchasing decision with an enterprise-wide visibility of demand. Production Production provides the full range of tools and capabilities needed to plan, schedule, sequence, execute and monitor production to comply with today’s complex manufacturing techniques. Click to go to next slide

8 Sales and Distribution Management Essential FeaturesBrief Description Sales Orders - Sales Order takes better care of the company’s most valuable asset, customers. It is the solution for streamlining the sales cycle and significantly enhances customer service. - Immediate access to up-to-date inventory and customer account information empower the sales team to provide accurate and quick responses. - It proposes an integrated order management system that handles the sales process from its early stages. Entering a proforma based on a default client defined price list, is an element of the solution for streamlining the sales cycle and significantly enhancing customer service. - Sales orders, depending on requested item availability, can be delivered partially, in more than one delivery. -Invoices are entered directly or generated after being referred to an existing sales order or delivery. - A control on the client credit limit is processed while saving the invoice. - The user can accept to overwrite the credit limit or the suggested discount if he has the appropriate rights. Retail POS - Retail Point of Sale (POS) is a computerized retail management system that combines a user-friendly interface with exceptional speed and flexibility. It is integrated with our main Sales module for a fast,efficient means of entering sales and controlling inventory. - Retail POS enables any computer to operate as a cash register, offering far more capabilities than a traditional register. - Retail POS is the perfect solution to improve the profitability of a business. - It provides streamlined transaction entry and the ability to quickly locate information through robust reporting and lookup functions. Click to go to next slide

9 Purchasing Supplier Information Suppliers are classified by categories. This feature is important for the segregation of suppliers to provide exceptional reporting flexibility. Supplier name, main business, contact information, full address including the supplier default purchasing currency help in answering the information needs and improving the vital relationship with the organization’s suppliers. Purchase Order When on hand quantities fall below pre-specified stock levels a “Shortage list is generated” letting you know that it is time to re-order Purchase order entry is quick, efficient and controlled. Purchase orders are kept open indefinitely until all items are received. Remaining ordered items can be cancelled at any time. Purchase Invoice Entering Purchase invoices is quick and straight forward while handling all the details. Expenses can be entered and the cost of goods is calculated automatically A purchase order can be converted to a purchase invoice in few clicks. You can enter the quantity at the warehouse level and cost prices will be entered latter (In the accounting department). A list of remaining items to be delivered can be issued. Supplier Information Suppliers are classified by categories. This feature is important for the segregation of suppliers to provide exceptional reporting flexibility. Supplier name, main business, contact information, full address including the supplier default purchasing currency help in answering the information needs and improving the vital relationship with the organization’s suppliers. Purchase Order When on hand quantities fall below pre-specified stock levels a “Shortage list is generated” letting you know that it is time to re-order Purchase order entry is quick, efficient and controlled. Purchase orders are kept open indefinitely until all items are received. Remaining ordered items can be cancelled at any time. Purchase Invoice Entering Purchase invoices is quick and straight forward while handling all the details. Expenses can be entered and the cost of goods is calculated automatically A purchase order can be converted to a purchase invoice in few clicks. You can enter the quantity at the warehouse level and cost prices will be entered latter (In the accounting department). A list of remaining items to be delivered can be issued. Cost Calculation Cost prices are calculated based on the average cost. This allows the retroactive calculation of the cost prices. In other words, goods received on a certain date could be sold even though the entire cost elements particular to a certain shipment are not available. Once all the elements are fully defined, like the custom rates, the cost calculation recalculates the cost price of the items, with a retroactive implication on the previous sales transactions or other. VAT Calculation In countries where Value Added Taxes apply, the entry of a VAT rate is at the level of each item. The predefined VAT rate is applied at invoice entry time, and facilitates the calculation. Reporting We have a variety of industry-standard reports to produce critical information on purchase orders, expected deliveries and purchasing statistics. Etc.. All the reports can be sent by or exported to any known file type like Excel or PDF Cost Calculation Cost prices are calculated based on the average cost. This allows the retroactive calculation of the cost prices. In other words, goods received on a certain date could be sold even though the entire cost elements particular to a certain shipment are not available. Once all the elements are fully defined, like the custom rates, the cost calculation recalculates the cost price of the items, with a retroactive implication on the previous sales transactions or other. VAT Calculation In countries where Value Added Taxes apply, the entry of a VAT rate is at the level of each item. The predefined VAT rate is applied at invoice entry time, and facilitates the calculation. Reporting We have a variety of industry-standard reports to produce critical information on purchase orders, expected deliveries and purchasing statistics. Etc.. All the reports can be sent by or exported to any known file type like Excel or PDF Click to go to next slide

10 Sales Order Client Information Clients are classified by categories, it is an important feature for the segregations of clients to provide exceptional reporting flexibility. Client name, main business, contact information, full address including the client default invoice currency help in answering the information needs and improving the vital relationship with the organizations clients. Price Lists and Discount Each Item can have an unlimited number of price lists. A Default price list is defined at the level of the client. It will be used automatically during the invoicing process A price list can contain a limited number of items. While invoicing, If the item does not contain a price for the client price list the default item price will be proposed. A discount can be entered as default for the client and or the item. An additional discount, if specified, can also be taken off after the first discounted amount is computed Inactive Clients Client’s records are flagged as inactive when regular use is prohibited. This feature helps to organize clients’ record effectively by not only identifying them as inactive, but also restricting transactions.Client are not deleted to allow historical reporting Client Information Clients are classified by categories, it is an important feature for the segregations of clients to provide exceptional reporting flexibility. Client name, main business, contact information, full address including the client default invoice currency help in answering the information needs and improving the vital relationship with the organizations clients. Price Lists and Discount Each Item can have an unlimited number of price lists. A Default price list is defined at the level of the client. It will be used automatically during the invoicing process A price list can contain a limited number of items. While invoicing, If the item does not contain a price for the client price list the default item price will be proposed. A discount can be entered as default for the client and or the item. An additional discount, if specified, can also be taken off after the first discounted amount is computed Inactive Clients Client’s records are flagged as inactive when regular use is prohibited. This feature helps to organize clients’ record effectively by not only identifying them as inactive, but also restricting transactions.Client are not deleted to allow historical reporting VAT In countries where Value Added Taxes apply, PCS enable the entry of a VAT rate at the level of each item. The predefined VAT rate is applied at invoice entry time, and facilitates the calculation of the VAT. Reports PCS proposes a variety of industry-standard reports to produce critical information on purchase orders, expected deliveries and sales statistics. The power of using Seagate Crystal Report as a standard reporting tool provides the required flexibility to produce effective reports and enables the users to export all report data to an external file, utilizing most of the standard supported data types, like ASCI, Rtf or Excel. Credit Limit & Terms Identifying adequate credit conditions ensures a prompt and efficient follow-up of the cash collection activity. PCS provides a flexible definition of the credit conditions like the credit limit or payment terms to accommodate with a diverse customer base. The client credit limit is controlled when preparing a sales order or a direct invoice. Payment terms when entered, help reduce bad debts and increase cash flow. Sales & Invoicing PCS provides a comprehensive ordering and invoicing modules that can fit any type or size of business. Such As :Proforma Invoice, Customer Order, Delivery Order, Invoices, Salesman Commission, Etc… VAT In countries where Value Added Taxes apply, PCS enable the entry of a VAT rate at the level of each item. The predefined VAT rate is applied at invoice entry time, and facilitates the calculation of the VAT. Reports PCS proposes a variety of industry-standard reports to produce critical information on purchase orders, expected deliveries and sales statistics. The power of using Seagate Crystal Report as a standard reporting tool provides the required flexibility to produce effective reports and enables the users to export all report data to an external file, utilizing most of the standard supported data types, like ASCI, Rtf or Excel. Credit Limit & Terms Identifying adequate credit conditions ensures a prompt and efficient follow-up of the cash collection activity. PCS provides a flexible definition of the credit conditions like the credit limit or payment terms to accommodate with a diverse customer base. The client credit limit is controlled when preparing a sales order or a direct invoice. Payment terms when entered, help reduce bad debts and increase cash flow. Sales & Invoicing PCS provides a comprehensive ordering and invoicing modules that can fit any type or size of business. Such As :Proforma Invoice, Customer Order, Delivery Order, Invoices, Salesman Commission, Etc… Click to go to next slide

11 Secretary’s New printer application Transfer to Finance Departmen Transfer to Accounting Office Transfer to Manager Transfer to Accounting Office Example: Before “Smart Solutions” :

12 Companies after Smart solutions:

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