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Academic Secretariat, The Hong Kong Polytechnic University Briefing Session for New Students on Subject Registration Arrangement 4-year Undergraduate Degree.

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Presentation on theme: "Academic Secretariat, The Hong Kong Polytechnic University Briefing Session for New Students on Subject Registration Arrangement 4-year Undergraduate Degree."— Presentation transcript:

1 Academic Secretariat, The Hong Kong Polytechnic University Briefing Session for New Students on Subject Registration Arrangement 4-year Undergraduate Degree and Higher Diploma programmes Last Update: Aug 2014

2 Academic Secretariat, The Hong Kong Polytechnic University Agenda 1.How to access eStudent 2.Subject Registration Schedule 3.Preparation for Subject Registration i.Study Information ii.Personal Checklist iii.Subject Search 4.Subject Registration 5.Add/Drop Period 6.Common Errors in Subject Registration 7.Contact Us Appendix 1: NetID Registration Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication)

3 Academic Secretariat, The Hong Kong Polytechnic University URL of eStudent orhttp://www.polyu.edu.hk/student/ https://www38.polyu.edu.hk/eStudent/ (Direct link)https://www38.polyu.edu.hk/eStudent/ Use Chrome / Internet Explorer 7 browsers Login by NetID & NetPassword. (Activate your NetID on the next day after the programme registration. For steps, please read Appendix 1: NetID Registration.)Appendix 1: NetID Registration 1. How to access eStudent

4 Academic Secretariat, The Hong Kong Polytechnic University 1. How to access eStudent eStudent covers subject registration, timetable, assessment result, etc.

5 Academic Secretariat, The Hong Kong Polytechnic University 2. Subject Registration Schedule New Students Enrolled on Full-Time Programmes and completed programme registration on or before 22 Aug 2014 Earliest Commencing Time / Mock Subject Registration 23 August 2014 Subject Registration (Including CAR Subjects) 25 August* - 23:59 of 26 August 2014 (with a buffer of 2.5 hours till 02:30 of the following day) Add/Drop Period 1 September* - 23:59 of 13 September 2014 (with a buffer of 2.5 hours till 02:30 of the following day) *Depending on the earliest commencing time assigned

6 Academic Secretariat, The Hong Kong Polytechnic University 2. Subject Registration Schedule New Students Enrolled on Full-Time Programmes and completed programme registration during 23 Aug - 27 Aug 2014 Earliest Commencing Time 27 August 2014 Subject Registration (Including CAR Subjects) 28 August* - 23:59 of 28 August 2014 (with a buffer of 2.5 hours till 02:30 of the following day) Add/Drop Period 1 September* - 23:59 of 13 September 2014 (with a buffer of 2.5 hours till 02:30 of the following day) *Depending on the earliest commencing time assigned

7 Academic Secretariat, The Hong Kong Polytechnic University 3. Preparation for Subject Registration Check the following information on 23 August 2014: Your subject registration records (Study Information) Your earliest commencing time for subject registration (Personal Checklist) Searching for subject information (Subject Search)  To search CAR subjects for registration

8 Academic Secretariat, The Hong Kong Polytechnic University 3(i). Study Information (eStudent > My Profile > Study Information) Select Academic Year/Semester e.g Semester 1 Prior approval by your Department is required for dropping of subjects pre-assigned/registered by your department Semester 1

9 Academic Secretariat, The Hong Kong Polytechnic University subject registration period your assigned earliest commencing time for performing subject registration no system service from 08:00 – 08:59 on the last day of subject registration You can check 3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist) Subject Registration ActivitiesRegistration PeriodYou should confirm your Subject selection ONCE Your add/drop count will be accumulated Subject Registration – Full-Time Programmes 25-Aug :30 to26-Aug :00 YesNo System Re-opening Period26-Aug :00 to27-Aug :30 N/ANo Semester 1

10 Academic Secretariat, The Hong Kong Polytechnic University 3(iii) Subject Search (eStudent > Information > Subject Search) Search CAR subjects’ information 1.Select ‘By Subject’ 2.Select ‘Category’ 3.Press ‘Search’ Semester 1

11 Academic Secretariat, The Hong Kong Polytechnic University Subjects on offer will be shown. Click the subject code to view details. 3(iii) Subject Search (eStudent > Information > Subject Search) Semester 1

12 Academic Secretariat, The Hong Kong Polytechnic University Subject CodeAPSS1A01 [Synopsis] Subject TitleFROM CRADLE TO GRAVE – LIFE COURSE TRANSITIONS IN MODERN SOCIETY Subject Title in Chinese Offering DepartmentDEPARTMENT OF APPLIED SOCIAL SCIENCES Co-offering Department NatureNormal Category Ug-CAR Human Nature, Relations & Development HD-CAR Human Nature, Relations & Development Credit(s)3.0 Level1 Duration1 semester(s) Consecutive Pattern Student Contact Hour(s)Lecture 42.0 Subject Requiring SelectionNo Subject Pre-requisite(s) Co-requisite(s) Exclusion(s)APSS487 Faculty/Department Exclusion(s) CategoryFaculty/Department HD-CAR Community, Organization & Globalisation APSS HD-CAR Human Nature, Relations & Development APSS Ug-CAR Community, Organization & Globalisation APSS Ug-CAR Human Nature, Relations & Development APSS Programme Exclusion(s) CategoryProgramme HD CAR Ug CAR This part shows the basic information of the subject, e.g. category, duration, etc. You can view the subject synopsis by clicking the link. 3(iii) Subject Search (eStudent > Information > Subject Search) This part shows the requirement for taking the subjects, e.g. subject pre-requisite/co-requisite requirement or any subject/programme exclusion.

13 Academic Secretariat, The Hong Kong Polytechnic University Subject Code Subject TitleSubject Group Code Component Code For Every (Week) Start Week End Week Day of Week Start Time End Time VenueTeaching Staff Remark APSS1A01FROM CRADLE TO GRAVE - LIFE COURSE TRANSITIONS IN MODERN SOCIETY 1000LEC Mon08:3011:20Z403May LAM Checking the class timetable information 3(iii) Subject Search (eStudent > Information > Subject Search) Subject Group Class Timetable Students of the programmes are eligible for taking this subject group Group TypeGroup SizeVacancies 1000View University Wide 100 This part shows the offering details, e.g. whether the subject is offered to your programme, vacancy, timetable info.

14 Academic Secretariat, The Hong Kong Polytechnic University  To ensure a fair chance to all students in registration of subjects, students can confirm their selection ONCE, and changes could be done during Re-opening period for each round, or during the add/drop period Important Note: Subject Registration will go on during rainstorm warning / typhoons / public holidays. 4. Subject Registration

15 Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Select the relevant Academic Year/Semester Semester 1

16 Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Subject Registration Page: Left hand side: Search and Select Subject(s) Right hand side: My Subject Shopping Cart

17 Academic Secretariat, The Hong Kong Polytechnic University Search and Select Subject(s) block Use this to select subject(s) and put in the basket (i.e My Subject Shopping Cart block) My Subject Shopping Cart block Use this to confirm your selected subjects 4. Subject Registration

18 Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration ‘Search’ subject(s) : 1.Search subject by Basic Search (If you know the subject code)

19 Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration ‘Search’ subject(s) : 2.Search subject by Advanced Search (Choose by Programme and Subject Category)

20 Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration ‘Select’ subject(s) : 1.Select the subject group with vacancy and press ‘+’ button

21 Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration ‘Select’ subject(s) : 2.Select the component(s) and press ‘Add to Cart’ button (one component from each type by ticking the check box e.g. LEC and SEM, Select one LEC and one from SEM)

22 Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration ‘Select’ subject(s) : 3.The selected subject will be displayed in the My Subject Shopping Cart block Repeat ‘Search’ and ‘Select’ for other subjects. LEC001 SEM002

23 Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration ‘Confirm’ subject(s) : After selecting ALL subjects, ‘Confirm’ them. AF LEC001 TUT001 Registered – Pre- assigned Need approval before dropping FB SEM004 Registered – Pre- assigned Need approval before dropping LEC001 SEM002 Prior approval by your Department is required for dropping of subjects pre-assigned/registered by your department

24 Academic Secretariat, The Hong Kong Polytechnic University 4. Subject Registration Successful Completion: Wait for a confirmation page with the registered subjects & a reference number. Double check your records via My Profile > Study Information Check your personalized timetable via My Timetable > Class Timetable Subject Code Subject TitleCreditSubject GroupComponentSubject Registered Type AF1605INTRODUCTION TO ECONOMICS LEC001 TUT001 Registered – Pre-assigned Need approval before dropping FB1003FRESHMAN SEMINAR SEM004 Registered MM1051TANGO! MANAGING SELF & LEADING OTHERS LEC001 SEM002 Registered 7.5

25 Academic Secretariat, The Hong Kong Polytechnic University 5. Add/Drop Period Add/Drop Period Procedures are the same as Subject Registration shown above. If you add/drop subjects more than 4 times (i.e. add/drop count ≥ 5), your earliest commencing time to access ‘subject registration’ in the next semester will be postponed. (This arrangement is not applicable to the Summer Term Add/Drop Period and also the new students in their 1 st semester.)

26 Academic Secretariat, The Hong Kong Polytechnic University 6. Common Errors in Subject Registration Error messages will be shown on top as follows

27 Academic Secretariat, The Hong Kong Polytechnic University 6. Common Errors in Subject Registration 1.Not yet reach your earliest commencing time for Subject Registration  You can only enter the subject registration page according to the earliest commencing time assigned to you. Your earliest commencing time has been shown in the message or you can check the details from your personal checklist.

28 Academic Secretariat, The Hong Kong Polytechnic University 2.Cannot login the Subject Registration function, the webpage keeps showing ‘The function is not available...’ even though the earliest commencing time for Subject Registration is reached  Close your existing browser. Open the browser (i.e. Chrome or Internet Explorer) with eStudent website (www.polyu.edu.hk/student), input with your NetID and NetPassword.www.polyu.edu.hk/student  DO NOT bookmark any individual webpage under eStudent. Please login eStudent properly via or direct URL https://www38.polyu.edu.hk/eStudent.www.polyu.edu.hk/student https://www38.polyu.edu.hk/eStudent 6. Common Errors in Subject Registration 

29 Academic Secretariat, The Hong Kong Polytechnic University 6. Common Errors in Subject Registration 4.No vacancy for the subject group/component groups  You are not allowed to register on a subject with NO VACANCY. Please select other subject groups/subject components.  You can indicate your wish in taking the subject via Preferred Subject Indication function (Appendix 2).Appendix 2 3.Fail to fulfill the subject requirement for registration  You are not allowed to register on the subject if you have not fulfilled its pre- requisite/co-requisite/exclusion requirements. Please check the subject requirement listed in Subject Details or Subject Synopsis.

30 Academic Secretariat, The Hong Kong Polytechnic University 6. Common Errors in Subject Registration 6.Study load in a semester  You are not allowed to register more than 21 credits in a semester. If you have need to do so, please approach your programme offering departments for approval. 5.Class timetable clashes between 2 Subjects  You are not allowed to register on the subject(s) if there is time-clashes. Please select other subject group/components for registration.

31 Academic Secretariat, The Hong Kong Polytechnic University 7. Contact Us Refer to the Student Handbook for regulationsStudent Handbook Check FAQ from eStudent Hotline: / /

32 Academic Secretariat, The Hong Kong Polytechnic University Q & A

33 Academic Secretariat, The Hong Kong Polytechnic University Enjoy your study at PolyU!

34 Academic Secretariat, The Hong Kong Polytechnic University Appendix 1: NetID Registration Activate your NetID via myPolyU Portal at PolyU website (www.polyu.edu.hk).www.polyu.edu.hk Get ready your PolyU Student Identity Card and Programme Code of the programme you are registered on.

35 Academic Secretariat, The Hong Kong Polytechnic University Appendix 1: NetID Registration 1. Click ‘New Student’

36 Academic Secretariat, The Hong Kong Polytechnic University Appendix 1: NetID Registration 2. Create your User ID (i.e. your Student No., which is printed on your student ID card)

37 Academic Secretariat, The Hong Kong Polytechnic University Appendix 1: NetID Registration Back to Part 1 How to access eStudent 3.Go through the validation process For ‘Programme Code’, input the first 5 digit of your programme. e.g ABC, you should input ‘01234’. If you encounter problem in activation of your NetID, please contact our Information Technology Services Office (ITS) hotline

38 Academic Secretariat, The Hong Kong Polytechnic University Indicate your Preferred Subjects when there is no vacancy for the subject group Department will contact you if study places of your preferred subject become available after the subject registration or add/drop periods. Unlimited access to this function Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication)

39 Academic Secretariat, The Hong Kong Polytechnic University How to indicate your preferred subjects: 1.You should COMPLETE your subject registration process. 2.At the confirmation page, there is a hyperlink for entering the Preferred Subject Indication function. Subject Code Subject TitleCreditSubject GroupComponentSubject Registered Type AF1605INTRODUCTION TO ECONOMICS LEC001 TUT001 Registered – Pre-assigned Need approval before dropping FB1003FRESHMAN SEMINAR SEM004Registered MM1051TANGO! MANAGING SELF & LEADING OTHERS LEC001 SEM002 Registered 7.5 Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication)

40 Academic Secretariat, The Hong Kong Polytechnic University Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication) 3.Search and select subjects (similar to the subject registration).  You can select up to 5 choices with prioritization. 4.Press ‘Confirm’ to complete the process. Back to Part 6 Common Errors in Subject Registration


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