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ACT 1014 GAP Implementation Taskforce University of Arkansas at Little Rock March 2006 ACT 1014 4-Year Graduation Agreement Program (GAP) Advisor Training.

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Presentation on theme: "ACT 1014 GAP Implementation Taskforce University of Arkansas at Little Rock March 2006 ACT 1014 4-Year Graduation Agreement Program (GAP) Advisor Training."— Presentation transcript:

1 ACT 1014 GAP Implementation Taskforce University of Arkansas at Little Rock March 2006 ACT Year Graduation Agreement Program (GAP) Advisor Training

2 To Be Eligible To Participate In GAP Choose an intended degree program from the list of participating programs. Choose an intended degree program from the list of participating programs. Submit all required admission credentials with test scores that exempt student from developmental course work. Submit all required admission credentials with test scores that exempt student from developmental course work. Meet with major advisor before August 1. Meet with major advisor before August 1. Have no prior college credit (except credit acquired through Hall High School) Have no prior college credit (except credit acquired through Hall High School)

3 Continued Participation In GAP Follow exactly the 8-semester degree plan for the intended major as outlined in the degree program contract. Follow exactly the 8-semester degree plan for the intended major as outlined in the degree program contract. Never change the major/minor program after the GAP contract is signed. Never change the major/minor program after the GAP contract is signed. Have class schedule approved by official GAP departmental advisor and register for classes each semester during the EARLY (priority) registration period. Have class schedule approved by official GAP departmental advisor and register for classes each semester during the EARLY (priority) registration period.

4 Continued Participation In GAP Accept any available course section that can be accommodated, or notify official GAP advisor in writing, before the first day of class that a contract variation and/or adjustment will be required. Accept any available course section that can be accommodated, or notify official GAP advisor in writing, before the first day of class that a contract variation and/or adjustment will be required. Be continuously enrolled and complete semester credit hours of approved coursework each academic year as outlined in degree-plan contact. Be continuously enrolled and complete semester credit hours of approved coursework each academic year as outlined in degree-plan contact.

5 Actions That Void GAP Participation Dropping or failing a course Dropping or failing a course Withdrawal from University for any reason Withdrawal from University for any reason Non-payment of tuition or fees Non-payment of tuition or fees Disciplinary actions Disciplinary actions Decision to void contract will be FINAL!

6 The GAP Violation of Degree Plan Contract Form must be completed and forwarded to the student’s major department or University College.

7 Regular Admission Criteria 2.00 grade point average on the Arkansas high school core 2.00 grade point average on the Arkansas high school core A cumulative high school grade point average of 2.50 A cumulative high school grade point average of 2.50 An official, passing GED test score An official, passing GED test score An ACT composite score of 21 or a combined verbal/math SAT I of at least 990 taken within the last five years An ACT composite score of 21 or a combined verbal/math SAT I of at least 990 taken within the last five years

8 Admission Status AAComplete Fully Admitted ABComplete Conditionally Admitted PAComplete Fully Admitted PBProvisional-now complete and Admitted Conditionally ACAdmissions Committee PRProvisional; admission process not complete, student eligible to register

9 Advisors Roles And Responsibilities To be familiar with institutional regulations, policies and procedures. To be familiar with institutional regulations, policies and procedures. Assist students in selecting courses that reflect individual academic requirements. Assist students in selecting courses that reflect individual academic requirements. Maintain an advising file for each student. Maintain an advising file for each student. Inform students of support services available to them. Inform students of support services available to them. Participate in advisor training sessions to keep informed and current. Participate in advisor training sessions to keep informed and current.

10 College-Level Prescreening Procedures

11 College-Level Prescreening Print student’s record from Banner Print student’s record from Banner SAAADMS – Admission Application SAAADMS – Admission Application SOATEST – Test Scores SOATEST – Test Scores SOAHSCH – High School Information SOAHSCH – High School Information Print records from Document Imaging Print records from Document Imaging Check for additional ACT/SAT scores on High School Transcript Check for additional ACT/SAT scores on High School Transcript

12 Weekly Summary Report of ACT 1014 (GAP) Decisions As a college-level ACT 1014 (GAP) contact, you will receive weekly s containing a comprehensive list of students who have applied for admission to UALR, and a summary of their GAP decisions.

13 Explanation of GAP BANNER and BOSS Codes

14 BANNER-SOATEST College-level advisors will prescreen each EP student by test scores to determine whether the student is required to enroll in developmental courses. Students needing developmental coursework are not eligible to participate in GAP. To view a student’s test scores, look at the SOATEST form in BANNER:

15 ImageNow Results View When a student has transcripts sent to UALR, the transcripts will be scanned in the SR-Transcripts or Admissions drawers in ImageNow:

16 Standardized Test Score Example from ImageNow If student test scores do not display in BANNER, access student information in ImageNow. Compare test scores against the Office of Testing Services’ Test Score Interpretation Checklist (see next page). NOTE: Scores marked as ‘Plan’ or ‘Explore’ ACT (top right example) are not accepted as official ACT scores for placement at UALR.

17 Test Score Interpretation Checklist Following the guidelines explained in the following series of slides, you will use this form to interpret students’ standardized test scores for GAP participation eligibility.

18 SAAADMS (second block) Admissions Checklist Even if a student is eligible based on test scores, he or she could have transfer credit and mistakenly applied to UALR as a first- time freshman. Prescreen for any transfer work by checking SAAADMS (next block to the Checklist Summary screen). NOTE: If no transfer work shows up in SAAADMS (BANNER), you may still need to check for transcripts in ImageNow.

19 Standardized Tests ACTSATACCUPLACER ACT or SAT required for students younger than 25 ACT or SAT required for students younger than 25 When multiple ACT or SAT scores are submitted, the highest composite score is used for admission purposes. When multiple ACT or SAT scores are submitted, the highest composite score is used for admission purposes. Accuplacer Placement test is an option for students aged 25 or older, or international students. Accuplacer Placement test is an option for students aged 25 or older, or international students.

20 Interpreting ACT Scores… ENGLISH19-26 RHET 1311 Composition I RHET 1311 Composition I OR RHET 1320 Honors Composition RHET 1320 Honors Composition (A or B grade in HS English req.) 29+ (Exempt from Composition I) RHET 1312 Composition II OR RHET 1320 Honors Composition MATHEMATICS 19 or Elem. Algebra Subscore 10 MATH 1302 College Algebra OR MATH 1315 College Mathematics Trigonometry Subscore 14 MATH 1303 Trigonometry OR MATH 1342 Business Calculus OR MATH 1451 Engineering Calculus I

21 Interpreting SAT I Scores… VERBAL460 RHET 1311 Composition I 600 RHET 1311 Composition I OR RHET 1320 Honors Composition (A or B in HS English required) 630+ (Exempt from Composition I) RHET 1312 Composition II OR RHET 1320 Honors Composition QUANTITATIVE510 MATH 1302 College Algebra OR MATH 1315 College Mathematics

22 Assessing ACCUPLACER Scores… ACU 1 (English) 87 or more—RHET 1311 Composition I ACU 4 (Mathematics) 63-85—MATH 1312 College Algebra OR MATH 1315 College Mathematics MATH 1315 College Mathematics ACU 2 (Reading) 99 or more—READ ??? not required

23 If Student Is INELIGIBLE… Refer the student to University College Academic Advising (501) Or (501) (501) * Insert ineligible comment on SWAADVS in BANNER

24 Department-Level Advising Procedures

25 If Student is ELIGIBLE… 1. Give student directions to building 2. Remind student to arrive early for parking 3. Remind student to bring PIN number Once the student has been pre-screened and deemed eligible, the departmental GAP advisor will make advising appointments with the students. Below are a few items to remember when corresponding with the student for the first time:

26 Pre-Appointment File Preparation 1.Undergraduate Advisement Record 2.Registration Pocket Guide 3.Financial Aid Brochure 4.“What Do I Need To Do Next?” Form

27 The Advising Appointment

28 The Appointment 1. Introduce yourself and explain that advising is mandatory 2. Complete FERPA Policy Form if guests are present 3. Explain GAP Acceptance Form and Degree Plan Contract 4. Verify that student does not have previous college coursework (other than credit earned from UALR) Image of Degree Plan Contract still pending

29 If student has non-UALR college credits … 1.Have student waive GAP participation by completing the participation by completing the GAP Acceptance/Waiver Form. 2.Give student Request to Accept Transfer Work Form. 3.Document that this action was taken.

30 If student has non-UALR college credit… 4. Determine college courses taken. 5. Advise student. 6. Direct student to Academic Advising for his or her next advising appointment. 7. Send student’s records to Data Central, Ross Hall 411.

31 If Student is Eligible… 1. Review test scores with student. 2. If student is eligible for “honors” courses, contact the appropriate department. 3. Does student have a Chancellor Leadership Corps. Scholarship? (PEAW 1124 is required the first semester; PEAW 2124 is required the second semester) 4. Student is eligible to enroll in up to 18 hours. 5. To approve hour overload – SWAOVRD

32 Advanced Placement Scores Official score reports are sent to Office of Testing Services. Official score reports are sent to Office of Testing Services. Advanced Placement credits are posted after first completed semester. Advanced Placement credits are posted after first completed semester. If unofficial scores are available, check for eligibility, exemption, or credit. If unofficial scores are available, check for eligibility, exemption, or credit. If unofficial scores are NOT available, do not rely on student’s memory of the score. If unofficial scores are NOT available, do not rely on student’s memory of the score.

33 Credit by Exam Refer student to Office of Testing Services for information on CLEP Tests or departmental exams. Refer student to Office of Testing Services for information on CLEP Tests or departmental exams. Student may work ahead (enroll in coursework before the semester stated on degree plan) but cannot fall behind. Student may work ahead (enroll in coursework before the semester stated on degree plan) but cannot fall behind.

34 The Appointment Explain the following … GAP Degree Plan Contract GAP Degree Plan Contract UALR’s Core Curriculum UALR’s Core Curriculum Recommended prerequisites for core courses Recommended prerequisites for core courses Meaning of department codes and course numbers (MATH 1302) Meaning of department codes and course numbers (MATH 1302) Requirements needed to declare major (student can not declare major until all departmental admission requirements have been satisfied) Requirements needed to declare major (student can not declare major until all departmental admission requirements have been satisfied)

35 The Appointment Explain the following … Second Language Placement Test option Second Language Placement Test option Registration process and deadlines Registration process and deadlines Schedule adjustment deadlines Schedule adjustment deadlines Tuition payment deadlines Tuition payment deadlines Importance of reading the Undergraduate Catalog Importance of reading the Undergraduate Catalog How and when to schedule next advising appointment How and when to schedule next advising appointment

36 The Appointment Complete GAP Acceptance/Waiver Form, Undergraduate Advisement Record, and GAP Degree Plan Contract Complete GAP Acceptance/Waiver Form, Undergraduate Advisement Record, and GAP Degree Plan Contract Advisor and student sign all three forms Advisor and student sign all three forms Place original forms in student’s file Place original forms in student’s file Advisor and student both receive a copy of each form Advisor and student both receive a copy of each form Clear GAP and Advising Flags-SWAADVS Clear GAP and Advising Flags-SWAADVS Image of Degree Plan Contract still pending

37 The Appointment Assist student in preparing a schedule Assist student in preparing a schedule Explain days/times classes are offered Explain days/times classes are offered Explain format in which classes are offered Explain format in which classes are offered Register student in BOSS using their PIN number (with student’s verbal permission) Register student in BOSS using their PIN number (with student’s verbal permission) Print two copies of schedule (one copy for the student and one copy for your records) Print two copies of schedule (one copy for the student and one copy for your records)

38 The Appointment Since GAP requires students to enroll in courses during EARLY registration period, remind student that the University will not drop him or her from enrolled classes for non-payment of the initial $100. Check Registration Pocket Guide for the last day students can adjust schedule

39 The Appointment Review Registration Pocket Guide Review Registration Pocket Guide Emphasize important dates Emphasize important dates Encourage student to attend orientation Encourage student to attend orientation Restate that GAP students must register during EARLY registration period Restate that GAP students must register during EARLY registration period Review “What Do I Need Do Review “What Do I Need Do Next” Form

40 The Appointment Restate welcome to UALR Restate welcome to UALR Restate how and when to schedule next advising appointment Restate how and when to schedule next advising appointment Give student your contact information (preferably a business card or the equivalent) Give student your contact information (preferably a business card or the equivalent) Document all referrals and suggestions that student should follow-up with prior to next appointment Document all referrals and suggestions that student should follow-up with prior to next appointment

41 If GAP Student Decides Not to Attend UALR Must officially withdraw from the University. Must officially withdraw from the University. May withdraw from courses on BOSS prior to the first day of classes. May withdraw from courses on BOSS prior to the first day of classes. Must withdraw in writing after classes begin; student must contact the Office of Records and Registration ( ) for information. Must withdraw in writing after classes begin; student must contact the Office of Records and Registration ( ) for information.

42 Graduation Requirements 124* credit hours overall (Bachelor’s degree) 124* credit hours overall (Bachelor’s degree) 45 upper level hours overall ( level) 45 upper level hours overall ( level) 44 hours Core Curriculum 44 hours Core Curriculum 30-40* hours in a major 30-40* hours in a major hours in a minor (if required) hours in a minor (if required) Second language (if required) Second language (if required) Elective hours Elective hours *Some majors require more hours.

43 UALR’s Core Curriculum 9 hours of Rhetoric/Communication 9 hours of Rhetoric/Communication 3 hours of College-Level Mathematics 3 hours of College-Level Mathematics 6 hours of World History 6 hours of World History 3 hours of U.S. History or Government 3 hours of U.S. History or Government 6 hours of Social Science 6 hours of Social Science 8 hours of Lab Science 8 hours of Lab Science 6 hours of Fine Arts 6 hours of Fine Arts 3 hours of World Humanities 3 hours of World Humanities *(The Donaghey College of Information Science and Systems Engineering & Donaghey Scholars Core Curriculums are different. )

44 Bachelor Degrees with Second Language Requirements Bachelor of Arts Bachelor of Arts Bachelor of Social Work Bachelor of Social Work Bachelor of Science in Education Bachelor of Science in Education BA & BS Chemistry BA & BS Chemistry BBA International Business BBA International Business

45 Second Language Options The following may satisfy Second Language Requirements French French German German Spanish Spanish American Sign Language American Sign Language … and other languages as approved and arranged through the Division of International and Second Language Studies

46 Second Language Requirements BA degree FREN 1311, 1312, 2311 or GERM 1311, 1312, 2311 or SPAN 1311, 1312, 2311 or INTR 1320,1321, 2320 BSW degree FREN 1311, 1312 or GERM 1311, 1312 or SPAN 1311, 1312 or INTR 1320,1321 If a student tests into a sequel-level of a language course, the student can receive credit for the previous levels up to 12 hours.

47 Second Language Requirements Education Secondary Education Per degree requirements Early Child. Education 3 hours second language and 3 hours English as a Second Language Middle Child. Education6 hours second language or English as a Second Language or 3 hours of each

48 Second Language Requirements Chemistry BA Chemistry FREN 1311, 1312, 2311 or GERM 1311, 1312, 2311 or SPAN 1311, 1312, 2311 or INTR 1320,1321, 2320 BS Chemistry A second language or computer language is encouraged but not required for American Chemical Society (ACS) certification.

49 Second Language Placement Placement Tests French, German or Spanish Given in Testing Services, Ross Hall 409 American Sign Language Two-part test given by Interpreter Education Program, Administration South Other Languages Contact Division of International and Second Language Studies, Stable Hall 201 ( ) *Second Language Placement Test can only be taken once

50 How to Use BOSS Screens

51 BOSS-Faculty Services After logging into BOSS, select Faculty Services After logging into BOSS, select Faculty Services

52 BOSS-Advisor Menu Select the Advisor Menu option Select the Advisor Menu option

53 BOSS-Advisee Listing Select your Advisee Listing Select your Advisee Listing

54 BOSS-Advisee(s) Information View your Advisee(s) Information View your Advisee(s) Information

55 BOSS-Student Menu To view other student information (I.e., address, phone number, , schedules), select Student Menu from the Faculty Services menu To view other student information (I.e., address, phone number, , schedules), select Student Menu from the Faculty Services menu

56 BOSS-Student Schedules Select View Student Schedule to view and print schedule by term Select View Student Schedule to view and print schedule by term

57 BOSS-GAP Student Status View of a “Pending” student’s academic transcript; to view student status, click View Student Transcript from Student Menu Menu View of a “Pending” student’s academic transcript; to view student status, click View Student Transcript from Student Menu Menu

58 BOSS-GAP Student Status View of a “Contracted” student’s academic transcript View of a “Contracted” student’s academic transcript

59 How to Use BANNER Screens

60 BANNER-SAAADMS SAAADMS (Admissions Application) is used to view the student’s admissions application information SAAADMS (Admissions Application) is used to view the student’s admissions application information

61 BANNER-Admissions Checklist The ‘second block’ of SAAADMS will show the Checklist summary, which includes the ACT 1014 (GAP) agreement as a checklist item The ‘second block’ of SAAADMS will show the Checklist summary, which includes the ACT 1014 (GAP) agreement as a checklist item

62 BANNER-SOATEST SOATEST (Student Test Information Form) shows ACT, SAT, and CAAP scores that have been entered into BANNER SOATEST (Student Test Information Form) shows ACT, SAT, and CAAP scores that have been entered into BANNER

63 BANNER-SWAADVS SWAADVS (Advising Flag Form) is used to review catalog term, view GAP status, and lift advising flags SWAADVS (Advising Flag Form) is used to review catalog term, view GAP status, and lift advising flags This form is dynamic: This form is dynamic: 1. Catalog term can be updated by advisor 2. 4-Year Grad Agreement Status will show the current GAP status of the student 3. Hold type is AV and released in the “TO:” field

64 BANNER-SWAADVS Advisors can enter ACT 1014 (GAP) ineligible designations for students Advisors can enter ACT 1014 (GAP) ineligible designations for students

65 BANNER-SWASCHP SWASCHP (Schedule Print Form) is used to print a student’s schedule by term SWASCHP (Schedule Print Form) is used to print a student’s schedule by term

66 BANNER-SWARQTC SWARQTC (Worksheet Request Form) is used to print unofficial student transcripts by term SWARQTC (Worksheet Request Form) is used to print unofficial student transcripts by term

67 GAP Student Forms

68 Acceptance/Waiver Form Each student that initially chooses to participate in GAP during the online application process MUST complete this form (either accepting or waiving participation). If a student is deemed ineligible, he or she must complete the form during the initial advising appointment in University College or major department.

69 Degree Plan Contract Image of Degree Plan Contract still pending

70 Violation of Contract Form This form must be submitted to The Office of Admissions if a student violates his or her contract by committing an action of voidance as noted on the GAP Participation Acceptance Form. Submission of this form relieves the advisor of all duties associated to that particular student.

71 Course Schedule Conflict Form A student must submit this form to his or her GAP departmental advisor if issues arise during the registration process and the student cannot enroll in a course required for that semester. Also, this form should be used if the student is dropped from a particular course section due to circumstances beyond both the student’s and the University’s control (I.e., cancelled section, time change). The form must be approved by the GAP advisor and a copy should be placed in the student’s advising file.

72 Departmental Advising Forms

73 Test Score Interpretation Checklist This form is used to interpret students’ standardized test scores and assess GAP participation eligibility. If a student’s score on a particular test section requires him or her to enroll in developmental coursework, then the student is automatically ineligible and the student’s status must be recoded in BANNER.

74 Undergraduate Student Advisement Record This form is to be used by the departmental GAP advisor during each semester’s advising session. Similar to University College’s procedure, the advisor keeps a copy of the form in the student’s folder. The student and the student’s major department receive copies as well.

75 FERPA Consent Form In accordance with The Family Educational Rights and Privacy Act (FERPA), this form must be completed at an advising session if anyone besides the student attends that advising session. The form serves as written release of education records to whomever (parent, spouse, friend, etc.) is in attendance. NOTE: Once this form is submitted to the GAP advisor, the person(s) named on the form will be able to access that particular student’s educational records. Access to the student’s records must be revoked by the student in writing.

76 What do I need to do next? This form is to be handed out by departmental GAP advisors to first-time freshman during the initial advising appointment. The form contains useful information about “settling in” as a new student at UALR.

77 Registration Pocket Guide and Financial Aid Brochure

78 THE END


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