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1 Training for Purchase Card Users and Approving Officials Sustainable Acquisition.

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Presentation on theme: "1 Training for Purchase Card Users and Approving Officials Sustainable Acquisition."— Presentation transcript:

1 1 Training for Purchase Card Users and Approving Officials Sustainable Acquisition

2 Sustainable Acquisition  This is the newest name for Green Purchasing  Established in the FAR in 2011 by FAR Case 2010-001  Consists of several separate programs  Developed over several years  These are the parts making up the sustainable acquisition program 2

3 3 Background  Resource Conservation and Recovery Act of 1976 at Section 6002 established the Affirmative Procurement Program allowing EPA to designate products which Federal agencies would be required to acquire with recycled content  Farm Security and Rural Investment Act of 2002 established the Biobased Products Procurement Preference Program allowing USDA to designate products which Federal agencies would be required to acquire with biobased content

4 4 Background  Federal Acquisition Regulation was amended 11/07/2007 to add the Biobased Preference Program to the Affirmative Procurement Program so it became a program allowing EPA and USDA to designate products that Federal agencies are required to acquire with recycled or biobased content  Federal Acquisition Regulation was amended on 5/31/2011 to implement EO 13514 and 13423. Agencies are required to ensure that 95% of new contract actions are green

5 5 Sustainable Acquisition DOE includes:  EPA Designated Items and USDA Designated Biobased Items plus:  Energy Efficiency Programs  EnergyStar and FEMP  Alternative Fuels and Alternative Fueled Vehicles  Non-Ozone Depleting Substances  Water Efficiency Program i.e. WaterSense  Electronic Products Environment Assessment Tool (EPEAT) Program  Sustainable Design/Green Buildings

6 6 Opportunity to Buy Green 2010 Government-Wide Statistics for the Purchase Card Program  Purchase card spend- $18.8 billion  256,978 Cardholders  22 million transactions  Important to include green or sustainable purchasing in all purchase card training and manuals

7 7

8 8 Environmentally Preferable Purchasing  Environmentally preferable products or services have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose

9 9 Environmentally Preferable Products Include All of These  Alternative fuel vehicles and alternative fuels required by the Energy Policy Act of 2005 at  Biobased products designated by the U.S. Department of Agriculture in the BioPreferred program. Biobased products are those designated by the United States Department of Agriculture (USDA) pursuant to the Farm Security and Rural Investment Act, 7 USC 8102. This coverage is part of the Affirmative Procurement Program found at FAR 23.4. USDA maintains a Home Page with the list of designated items at:  Energy from renewable sources required by the Energy Policy Act of 2005 at

10 10 Environmentally Preferable Products Include All of These  Energy Star® products identified by DOE and EPA at, as well as FEMP- designated energy-efficient products at  EPEAT-registered electronic products. The EPEAT initiative is a relatively new initiative added to the Federal Acquisition Regulation in 2008. A Home Page has been established to identify environmentally preferable electronic equipment at:  Non-ozone depleting substances, as identified in EPA’s Significant New Alternatives Program at

11 11 Environmentally Preferable Products Include All of These  Products with low or no toxic or hazardous constituents, consistent with section VIII.A of the implementing instructions for Executive Order 13423. Each agency is tasked by the Implementing Instructions to develop goals and a list of toxic chemicals, hazardous substances and other pollutants by January 24, 2008. Information on this is available at  Recycled content products designated in EPA’s Comprehensive Procurement Guidelines at  Water-efficient products, including those meeting EPA’s Water- Sense standards EPA has already introduced some water efficient technology advancements but has others in process. More information is available at their Home Page.

12 12 Biobased Product Categories  Adhesive/Mastic Removers  Carpet/Fibers  Cleaners/Solvents  Construction Materials  Fuel Additives  Inks  Landscaping  Lubricants  Packaging  Paint/Coatings  Papers  Plastics  Sealants  Sorbents

13 13 Environmentally Preferable Purchasing Environmentally preferable products or services do one or more of the following:  Minimize the consumption of resources, energy and water  Prevent the creation of solid waste, air pollution or water pollution  Minimize or eliminate the use of materials or processes which compromise the environment (global warming, ozone depletion and acid rain)  Promote the use of non-toxic substances and avoid toxic materials or processes

14 14 Exemptions   According to both statutes, procuring agencies must procure the designated products unless the product: Is unavailable at a reasonable price Will not meet reasonable performance standards Is unavailable within a reasonable timeframe at a sufficient level of competition Price Performance Availability

15 15 And The Products Are:  Construction  Landscaping  Non-Paper Office  Paper and Paper Products  Parks and Recreation  Transportation  Vehicular Products  Miscellaneous EPA-Designated Product Categories

16 16 Construction Products  Building insulation  Carpet  Carpet cushion  Cement and concrete  Consolidated and reprocessed latex paint  Floor tiles  Flowable fill  Laminated Paperboard  Modular threshold ramps  Nonpressure pipe  Patio blocks  Railroad grade crossing surfaces  Roofing materials  Shower and restroom dividers  Structural fiberboard Designated Items:

17 17 Landscaping Products  Compost made from yard trimmings or food waste  Garden and soaker hoses  Hydraulic mulch  Lawn and garden edging  Plastic lumber landscaping timbers and posts Designated Items:

18 18 Non-Paper Office Products  Binders, clipboards, file folders, clip portfolios, and presentation folders  Office furniture  Office recycling containers  Office waste receptacles  Plastic desktop accessories  Plastic envelopes  Plastic trash bags  Printer ribbons  Toner cartridges Designated Items:

19 19 Paper and Paper Products  Commercial/industrial sanitary tissue products  Miscellaneous papers  Newsprint  Paperboard and packaging products  Printing and writing papers Designated Items:

20 20 Park And Recreation Products  Park benches & picnic tables  Plastic fencing  Playground equipment  Playground surfaces  Running tracks Designated Items:

21  Channelizers  Delineators  Flexible delineators  Parking stops  Traffic barricades  Traffic cones 21 Transportation Products Designated Items:

22 22 Vehicular Products Designated Items:  Engine coolants  Rebuilt vehicular parts  Re-refined lubricating oils  Retread tires

23 23 Miscellaneous Products  Awards and plaques  Bike Racks  Blasting grit  Industrial drums  Manual-grade strapping  Mats  Pallets  Signage  Sorbents Designated Items:

24 24 Biobased  Initial U.S.D.A. Designations Mobile equipment hydraulic fluids Mobile equipment hydraulic fluids Urethane roof coatings Urethane roof coatings Water tank coatings Water tank coatings Diesel fuel additives Diesel fuel additives Penetrating lubricants Penetrating lubricants Bedding, bed linens, towels Bedding, bed linens, towels

25 Biobased Products (cont’d)  Adhesive and Mastic Removers  Biodegradable Containers  Bio-Fluid Filled Transformers  Composite Panels  Fertilizers  Grease and Graffiti Removers  Hand Cleaners and Sanitizers  Insulating Foams – Wall Construction  Metal Working Fluids  Sorbents Round 2 Designations – Effective May 14, 2009

26 Biobased Products (cont’d)  2 Cycle Engine Oils  Biodegradable Cutlery  Biodegradable Films  Carpet Cleaners  Carpets  Dust Suppressants  Glass Cleaners  Greases  Hydraulic Fluid – Stationary Equipment  Lip Care Balm Round 3 Designations – Effective May 14, 2009

27 Biobased Products (cont’d)  Bath and Tile Cleaners  Biobased Clothing  Concrete and Asphalt Release Fluids  Cutting, Drilling and Tapping Oils  De-Icers  Durable Plastic Films  Fire Arm Lubricants  Floor Strippers  Laundry Products  Wood and Concrete Sealers Round 4 Designations – Effective May 14, 2009

28 Biobased Products (cont’d)  Chain and Cable Lubricants  Corrosion Preventatives  Food Cleaners  Forming Lubricants  Gear Lubricants  General Purpose Household Cleaners  Industrial Cleaners  Multipurpose Cleaners  Parts Wash Solutions Round 5 Designations – Effective 11/27/09

29 Biobased Products (cont’d)  Disposable Tableware  Expanded Polystyrene Foam Recycling Products  Heat Transfer Fluids  Turbine Drip Oils  Ink Removers/Cleaner  Mulch & Compost Materials  Multipurpose Lubricants  Topical Pain Relief Products Round 6 Designations – Effective 11/27/10

30 Biobased Products (cont’d)  Animal Repellants  Bath Products  Bioremediation Materials  Compost Activators & Accelerators  Concrete & Asphalt Cleaners  Cuts/Burns/Abrasions Ointment  Dishwashing Products  Erosion Control Materials  Thermal Shipping Containers – Non-Durable  Floor Cleaners & Protectors  Hair Care Products – Conditioner  Hair Care Products – Shampoo  Interior Paints & Coatings – Latex & Waterborne Alkyd  Interior Paints & Coatings – Oil based & Solvent borne Alkyd  Oven & Grill Cleaners  Slide Way Lubricants  Thermal Shipping Containers - Durable Round 7 Designations – Effective 08/22/11

31 31 Where Can These Products Be Found?  Open Market  Government Supply Sources General Services Administration (GSA) General Services Administration (GSA) Defense Logistics Agency (DLA) Defense Logistics Agency (DLA) Government Printing Office (GPO) Government Printing Office (GPO) Your Facility Supply Store Your Facility Supply Store JWOD JWOD

32 32 Sustainable Acquisition Made Easy…  Use The Web For Information For Information EPA: EPA: USDA USDA  DOE: To Search for Products To Search for Products GSA EPA CA Waste Management Board’s Recycled Content Database: Waste Management Board’s Recycled Content Database:

33 33 How Will Purchases of EPA- Designated Items Be Monitored?  EPA RCRA Inspections  EPA Facility Questionnaires  Reporting of Purchases  Annual Purchase Card Audit  IG Inspections

34 34 How Do I Report Purchase Card Transactions?  Purchases Should Be Reported Above the Micro-purchase Threshold  Reporting Procedures Vary From Site to Site  Contact Your Recycling Coordinator, Sustainable Acquisition Advocate, or Equivalent for Procedures at your Site

35 35 What Should You Do?  Keep the list of designated products handy or bookmark EPA’s and USDA’s Home Pages (slide 31) and refer to them when planning purchases  Maximize your purchases of recycled- content items by Searching for recycled-content products in catalogs and online sourcesSearching for recycled-content products in catalogs and online sources Requesting recycled-content items from your vendorsRequesting recycled-content items from your vendors  Document purchases not meeting recycled or biopreferred content requirements for reasons of availability, price or performance

36 36 Need More Information? Denise Clarke -DOE Purchase Card Program Manager (202-287-1748) Jason Taylor -Procurement Policy Analyst (202-287-1560) Kevin Smith -Procurement Policy Analyst (202-287-1614) Jeff Eagan - Sustainable Acquisition Program Manager (202-586-7428) Print your completion certificate from the next slide. Press escape if in slide show mode, click on the center of the slide, enter your name, then print slide 37. Furnish a copy to your local purchase card coordinator! Just one more step – Prepare your Certificate Thanks for learning about our Program.


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