1. NHC&TCA Conference October 17 – 19, 2012 William Gardner, Secretary of State David Scanlan, Deputy Secretary of State Anthony Stevens, Assistant Secretary of State Colleen McCormack-Lane, HAVA Office

2. We have an AVS inventory form at the SOS table in the back of the room. You can complete the inventory form as you set up the AVS for the election. We are asking you to tape it or put it in a sleeve and affix it to the bin cover for future reference.

4. Any polling place inspections conducted by the Office of the Attorney General will include a compliance check.

5. Inspections will also include compliance with the polling place accessibility guidelines for parking, route of travel, entrances, signage and the accessible voting system.

6. Let us know if your town/city ward is changing the location of your polling place We will need to change the AVS phone line. If your polling place has not changed since the State Primary Election, you are all set.

7. Don’t Forget to: Update ElectioNet with your Polling Place location(s) and hours Envelopes Forms – online - www.sos.nh.gov Destroy old envelopes D & G Order Supplies from the Main Office 271-3242

8. http://cfs.sos.nh.gov/app

14. .Clerks shall establish and maintain an official e- mail address Clerks shall maintain up-to-date polling place locations for each election, including street addresses, and polling hours Clerks keep such information in the statewide voter registration database. SOS website assists all voters, not just registered voters RSA 657:19-c (Effective 7/15/2011)

15. Duplicate emails for Deputy or “clerks” in office Sylvia has been contacting all email users

17. Click on the “Update” Button to save your information

19. Activities Polling Place Add Polling Place

20. Start & End times must be entered in the State & Town Election Fields Check the box “This box must be checked for your polling place to appear on the Secretary of State’s website”

21. Click Save

25.  Absentee Ballot Labels  10/2012 Voter Registration Form  Checklist will have a check box for the Challenged Voter Affidavit  Domicile Affidavit check box will record every time you check it  Qualifed Voter Affidavits – For Identity will be listed in the dropdown under “Other Information – Form of ID

26.  Do you enter all the absentee ballot requests into ElectioNet?  Is it in a timely manner?  Do you run your Absentee Ballot List daily to compare the list to how many requests you have in your folder?  Save it locally to your computer

28. Uniformed Overseas Citizens Absentee Ballot Voting Act

32. Section 1

33. (a)= I am a member of the Uniformed Services or Merchant Marine on active duty OR I am their spouse or dependent AND I am a U.S. citizen otherwise granted military/overseas voting rights under State law (check the Voting Assistance Guide). ( b) = I am a U.S. citizen residing outside the U.S., and I intend to return. (c) = I am a U.S. citizen residing outside the U.S., and I do not intend to return.

34. 1. Do I have a current FPCA (Federal Post Card Application)? 2. Did the voter check off a Classification in section 1 of the FPCA? (a.) I am a member of the Uniformed Services or Merchant marine on active duty or am their spouse or dependent. (Receives a full ballot) (b) I am a U.S. citizen residing outside the U.S. and I intend to return. (Receives a full ballot) (c) I am a U.S. citizen residing outside the U.S., and I do not intend to return. (Receives a Federal Ballot Only.)

35. 3. Did the voter choose a party? 4. Did the voter sign the form? 5. Date stamp the date received on the FPCA form.

36. 6. Is the voter already registered in ElectioNet? Inquiries / Voter Registration 7. If a new voter, enter them into ElectioNet and they will remain pending until the Supervisor’s next meeting. A ballot should be sent out even though they are in the pending status. The ballot can be rejected if they are not approved. RSA 657:19, RSA657:1 8. The UOCAVA designation can be entered in 2 places in ElectioNet

37. Activities / Voter Registration / Add/Change Voter /Other Information a. Check the UOCAVA box b. Check both boxes if Voter checked “Do Not Intend to Return” – UOCAVA & Overseas Citizen Federal Ballot Only c. Enter start date (date you received the form) d. End date pre-fills to 12/31/2012 or the last day of the current year.

39. Activities / Elections / Absentee Ballots a) Select the voter b) Check the UOCAVA Box c) Enter Start Date (Date you received the FPCA) d) End Date will pre-fill with 12/31/2012 e) Check the “Overseas Citizen Federal Ballot Only” if the voter “Does NOT intend to Return” f) Click on “Update Voter Status

41. Remember to reference the FAQs for a nswers to street addressing for: UOCAVA Voters (UOCAVA) Federal Ballot Only Voters as (Overseas Citizen Federal Ballot Only) Need to be identified on the Checklist (RSA 654:23)

42.  Do you have a separate folder for your UOCAVA-FPCA voters?  Generate your UOCAVA List  Reports / Voters / UOCAVA  Check the list with your UOCAVA – FPCA folder  Do they match?

43. Call or email the Help Desk when: An ElectioNet User leaves the office Your email address changes Your last name has changed Your town office has moved

45. Going to be mailed out next week to Clerks, Moderators, Supervisors and Selectmen Currently appears on the SOS Website under, Election Officials Contents: New forms & Affidavits Voter Registration Documentation Chart 2012 law revisions

46. Ballots Cast Uncast Ballots Absentee Ballots – Cast Absentee Ballot Applications Absentee Ballots Rejected & Challenged  Challenged Voter Affidavits  Qualified Voter Affidavits  Domicile Affidavits