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Juneau School District Board of Education FY16 Budget Work Session Mark Miller, Ed.D., Superintendent David Means, Director of Administrative Services.

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Presentation on theme: "Juneau School District Board of Education FY16 Budget Work Session Mark Miller, Ed.D., Superintendent David Means, Director of Administrative Services."— Presentation transcript:

1 Juneau School District Board of Education FY16 Budget Work Session Mark Miller, Ed.D., Superintendent David Means, Director of Administrative Services January 27, 2015

2 TimeEventOutcomeFacilitator 6:00-6:05 pm Agenda ReviewUnderstand and approve outcomesMark 6:05-6:10 pm Review Budget Calendar Reminder of how we got here, where we are, and where we’re going Mark 6:10-6:20 pm Update and Review Super Site Council meeting Review stakeholder ideas and opinions Mark David 6:20-6:30 pm BOE Indicators of SuccessUnderstand budgeting prioritiesMark 6:30-6:40 pm FY13, FY14, FY15 Budget Changes Understand prior cutsDavid 6:40-6:50 pm FY16 Budget Parameters Look at revenue streams and expenditures. Explain the four budget scenarios that will be presented. Mark David 6:50-7:50 pm Review and Discuss Preliminary Budget Proposal Facilitate and record discussion and budget input ideas. Mark David 7:50-8:00 pm Next Steps, Next MeetingsClosureMark Agenda

3 Key Outcome To present the preliminary budget for FY 16 within the historical context of previous budget cuts and the continued decrease of funding for education as a total percentage of the state and local budget.

4 Budget Calendar: October-January WhatWho/Lead October 21 School Board Workshop – Discuss Budget Development Schedule Mark Miller David Means November 18School Board Meeting – Adopt Budget Development Calendar Mark Miller David Means December 2 6:00 – 8:00 TMHS Library Public Meeting -Review mission, goals, strategic plan, student achievement -Present budget calendar schedule -Present Big Picture Budget -Review FY 2014 FY 2015 Budget: reductions, increases -Solicit Ideas to Balance Budget Mark Miller David Means DecemberPrepare legislative talking points – Capital Needs Mark Miller David Means Kristin Bartlett December 15Governor Releases Governor’s Proposed State Budget January 5 Distribute information to principals to meet with their site councils on the FY 16 Budget, and to solicit budget input David Means January 15 6:00 PM TMHS Auditorium Combined Site Council meeting with break out into elementary, middle school and high school groups Principals January 27 6:00 PM TMHS Library School Board Work Session (Topic: Budget) -Present preliminary FY 2016 budget -Budget message Mark Miller David Means

5 Budget Calendar: February - June WhenWhatWho/Lead February 3 6:00 PM JDHS Library Public Forum on Budget -Including Principals report from their site councils -Including public input Mark Miller David Means February 9 6:00 PM TMHS Library Public Forum on Budget -Including Principals report from their site councils -Including public input Mark Miller David Means February 17 6:00 PM JDHS Library School Board Work Session (Topic Budget) -Short staff report -Board members provide their recommendations Mark Miller David Means March 2 6:00 PM Joint meeting CBJ AssemblySchool Board March 10 6:00 PM School Board Meeting -Present proposed FY 2016 budget – First Reading Mark Miller David Means March 24 6:00 PM Special School Board Meeting -Board adopt FY 2016 budget – Final Reading Mark Miller David Means March 31Budget Due at CBJDavid Means April 8 5:30 PM Probable date of CBJ Finance Committee Meeting -District formally present budget Assembly Board President Mark Miller David Means April 19Legislature Adjourns April 23 Special Board Meeting, if needed -Board approve final adopted budget School Board April 27 Tentative date CBJ Assembly Meeting -Determine funding to District’s operating fund CBJ Assembly MayCBJ Assembly Meeting -Approve district budget through ordinanceCBJ Assembly June Submit Operating Fund budget to Alaska Department of Education & Early Development David Means

6 Super Site Council Review Next, David will take us through the handouts compiled from the Super Site Council meeting held on January 15 th. Principals have been asked, at our upcoming budget forums, to: ●Report on the opinions of their site councils ●Give a brief overview of their “takeaways)” from the Super Site Council meeting ●If they are comfortable, to give their professional opinion on what could be cut and how difficult this is for them and their sites.

7 Board Indicators of Success Student Achievement – All students demonstrate proficiency in math and reading as established by District standards. The gap in achievement between subgroups decreases annually as overall performance increases. All students gain at least one year’s growth annually. This indicator focuses on, but is not limited to, reading by the end of third grade. Professional Development – All staff are engaged in on-going professional development that ensures effective instructional and intervention strategies are employed across the district. Professional development is aligned to student learning priorities. Attendance: Student and Staff – Daily attendance rates for students and staff increase annually.

8 Board Indicators of Success Graduation Rate – All students graduate within four years of entering as freshmen. Grade Level Core Standards – District core standards in math and reading are aligned with established “world class” standards. Resource Allocation – Financial resources are allocated to ensure realization of District-established student achievement goals in the most efficient manner. Students Enter School Ready to Learn – All students enter school ready to succeed, having been provided with essential pre-kindergarten experiences to insure success in school.

9 Why is this so hard??? Fiscal YearExpenditures CutFTE Reductions FY 2012$3,320,00025.60 FY 2013$3,750,00046.00 FY 2014$1,481,00013.00 FY 2015$2,412,00018.69 Total$10,963,000103.29

10 Expenditure DecreasesAmountFTE Reduce spec ed resource room teachers by 7.50 FTE$ 756,3397.50 Increase teacher allocations by.5 grades K-5 & by 1 grades 6-12611,6816.00 Reduce 1.00 FTE speech language, 1.00 FTE psychologist,.5 FTE vision250,8932.50 District non-personnel budget reductions, total215,820 Eliminate bulge positions (1.8 FTE)179,4401.80 Shift AVID professional development to Title II56,051 Eliminate match for substance abuse counselors (grant ended 6/2012)49,000 Reduce curriculum purchases budget by negotiating purchases & state grant funding 34,000 School non-personnel budget reductions of 5%33,711 Reduce.5 FTE student services office assistant31,315.50 Eliminate Next Generation program support & professional development28,750 Reduce professional development25,000 Eliminate technology research grants to employees23,000 Last Year...

11 Expenditure DecreasesAmountFTE Adjust Riverbend actual classified staff allocation$ 20,4470.39 Reduce HomeBRIDGE program budget20,100 Reduce finance hourly staff18,257 Reduce energy manager contract by half16,636 Charge Community Schools $10,000 for utility costs10,000 Reduce Tech Champs meetings to quarterly instead of monthly9,000 Reduce staff travel: general recruiting7,000 Shift funding for house build support services to grant5,000 Adjust professional development for JSAA for fewer members4,600 Reduce College Connections using new reimbursement method4,500 Eliminate emergency preparedness printing1,425 Total Expenditure Decreases$ 2,411,96518.69 Last Year...

12 The Challenge Current projected revenue $64,780,625 Current projected expenses $67,006,668 Deficit(-$2,226,044)

13 Revenue Uncertainty Variables: $1.1 million in one-time state monies (+$250,000) in CBJ lower cap possibilities CBJ full funding vs last year $500,000 under cap CBJ activities funding which was reduced $392,000 last year.

14 State of the State Senate President Kevin Meyers (Republican from Anchorage) outlined the priorities: 1. Develop a fiscal plan to address the $3.5+B deficit. 2. Pursue affordable energy – gas pipeline, partner with private sector. 3. Education

15 State of the State It was stated that education remains high on their priority list. When asked if there will be any changes to education policy or funding, Senate President Meyer said he doesn't anticipate any changes (Senate Education Chair Dunleavy was out sick). Because of the fiscal climate they do not anticipate increases but rather protecting the funding they have already allocated. It was stated that education would not be as big a topic as it has been in the past. Governor Walker stated, “The role of government is to… provide the education necessary (for Alaskans) to pursue a livelihood”. He continued, “Government should not be in the business of taking care of every last detail, but we must provide the necessary services”.

16 State of the State Assuming the legislature approves Governor Walker’s budget, we can expect to receive $1.1 million less from the state than we got last year. This is a double whammy because it reduces the cap for CBJ by another $250,000 Last year CBJ funded us $500,000 under cap Last year CBJ cut $392,000 from the monies they give us for student activities.

17 #1 Priority: Student Achievement Student achievement is primarily affected by the interactions that occur between adults and the student. The majority of those interactions occur with a teacher in a classroom. (Who) The gap in achievement between subgroups must be decreased. This requires identification, support, individualization and follow-up by trained staff. (Who, What, How) District core standards must be aligned with established “world class” standards. (What) Staff must be engaged in on-going professional development that ensures effective instructional and intervention strategies are employed across the district. (How)

18 ElementaryMiddleHigh School Students (ADM)2,0829391,410 Per ADM Expenditure 7,4667,4307,843 Projected Enrollment and Analysis

19 Scenario #1 Scenario1 ExpendituresImplications Tighten teacher discretionary budget20,000 Reduce 4 instructional coaches410,424 Title 1 grant will pay for one coach for total of 3 coaches to be shared Move MAPS to grant funding56,278 Revise assumptions for negotiations249,750 Revise heating oil per gallon price111,000 Estimate is now $3.20 per gallon on average; what if price jumps back up Reduce supplies, materials & media120,000CTE: $17K; sped $33K; tech $40K; maint. $30K Cut district-wide budget100,000 HomeBRIDGE $19K; Montessori $51K (.50 FTE); tech $10K; Supt $20K Postpone social studies curriculum240,000 Reduce (Increase) JCCS allocation(-11,284) ●One-time monies from the state NOT cut (receive one-time monies again) ●CBJ funds to cap ●CBJ reinstates activities monies cut last year

20 Scenario #2 ●One-time monies CUT from the state (also causes $256,000 drop in Cap) ●CBJ funds to Cap ●CBJ returns activities monies cut last year to the budget Scenario 1+ Scenario2 ExpendituresImplications Institute high school activities feeTBD Estimated revenue: $200,000; Will have to tighten budget as well Reduce financial support for high school activities293,500Reduce the number of activities Cut district level budget, second time186,600 HR: $15K; Communications $10K; PD $93K; Equity Training $17K; Copier paper $20K; Replacement Curriculum $21K; Sec Math $10K Change teacher allocation in Gr 3 - 5 by 1.00153,906 1.00 FTE classroom teacher; plus.50 FTE elementary specialist Change teacher allocation in Gr 6 - 8 by 1.00256,5122.50 FTE classroom teachers Change teacher allocation in Gr 9 - 12 by 1.00266,7762.60 FTE classroom teachers Reduce school budgets by 10%64,216 Reduce support staff (1.00 FTE)66,209 Eliminate high school intramurals29,699 Eliminate drug testing21,375

21 Scenario #3 ● One-time monies CUT from the state ●CBJ DOES NOT return activities monies cut last year to the budget ●CBJ funds to cap Scenario 2+ Scenario3 ExpendituresImplications Cut district level budget, third time100,000Not figured out yet by cabinet Reduce financial support for high school activities, again200,000Fewer activities for next year Eliminate financial support for elem student activities30,000 Cut financial support at $5,000 each elementary school Eliminate middle school activity financial support15,000No middle school activities Eliminate middle school activity stipends for coaches33,501No middle school activities

22 Scenario #4 ● One-time monies CUT from the state ● CBJ DOES NOT return activities monies cut last year to the budget ●CBJ funds $500,000 below cap ($259,000 after loss in Scenario 2) Scenario 3+ Scenario3 ExpendituresImplications Change teacher allocation in Gr K - 2 by 1.00307,8183.00 FTE classroom teachers

23 Budget Scenarios Scenario One-time Funding CBJ Activities Funding CBJ Cap Funding Best$1.1 million$392,000(Full) $516,000 Next Best0$392,000(Full) $260,000 Third00(Full) $260,000 Worst00(Under) -$260,000

24 Some Assumptions Closing an elementary school saves us little, probably <$100,000 when it’s all said and done. Neither of our high schools have enough square ft. to house all of our students. Closing a high school would likely save no money at all and could potentially COST the district $300,000. Increasing PTR by 1 student saves $307,818 K-2 $153,906 3-5 $256,512 6-8 $266,776 9-12

25 FY 16 Budget Parameters - Fixed/Mandatory Costs Fixed or Mandatory CostsAmount Insurance: Property, Liability, etc.$ 666,621 Other Personnel Costs89,014 Utilities2,019,500 Allocation to Juneau Community Charter School1,394,614 Special Education Services (includes school and district-wide) 14,494,856 Total Fixed or Mandatory Costs$ 18,664,605

26 District Programs HomeBRIDGE$ 219,545 Montessori Borealis Program1,408,566 Cultural Education Paraeducators265,573 Student Support Services (includes Health Services) 868,748 Curriculum Materials639,910 AVID103,537 Other District Enrichment Services Provided to Schools204,021 Professional Development171,705 Instructional Technology605,398 Instructional Services1,051,991 Administration (HR, Finance, Payroll, Supt. Office) 2,546,122 Operations and Maintenance5,100,935 Information Technology1,676,291 Transfer from Pupil Transportation(-100,000) Total Discretionary Costs$ 14,762,342

27 Elementary Schools ItemBudgetFTE Principals$ 896,1666.00 Teachers10,896,254105.50 EL & ELL Teachers1,022,4929.90 Instructional Coaches722,9747.00 Classified Support Staff1,646,57724.98 School Budgets (allocated at $124/student) 255,936 Student Activities55,992 Totals$ 15,496,391153.38

28 Middle Schools ItemBudgetFTE Principals$ 581,6444.00 Teachers5,164,10050.00 EL & ELL Teachers392,4723.80 Classified Support Staff642,5489.00 School Budgets (allocated at $157/student) 147,423 Student Activities48,501 Totals$ 6,976,68866.80

29 High Schools ItemBudgetFTE Principals$ 732,1335.00 Teachers7,665,42274.10 EL & ELL Teachers247,8772.40 Classified Support Staff1,032,31113.00 School Budgets (allocated at $163/student)234, 155 Americorp Volunteer for CHOICE15,000 College Connection5,000 Intramurals29,699 Drug Testing21,375 Student Activities1,076,3154.20 Totals$ 11,059,28797.70

30 If Cuts are Proportional LevelBudgetProportionReduce Elementary Schools15,543,74632.15%716,000 Middle Schools6,976,68814.43%321,000 High Schools11,059,28722.88%509,000 District14,762,34230.54%680,000

31 In the End While we support the current instructional strategies that are effectively contributing to the priorities of higher student achievement and graduation rates, nothing in the current budget is off the table. Our staff understands how serious this is and are watching every dime. It looks like we might come in under budget this year, which will give us some breathing room for unexpected expenses next year.

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