1. TXDOT Asset Maintenance

2. How texas is expanding its asset Maintenance program
John Roberts
TxDOT Maintenance Division
Performance-Based Contracts

3. TxDOT TRANSPORTATION ASSET MANAGEMENT EXPANSION
I: DEVELOP PERFORMANCE-BASED TOTAL MAINTENANCE CONTRACTS

4. INITIAL FOCUS FOR FUTURE TOTAL MAINTENANCE CONTRACTS

6. Geographic Ramp Up

7. POTENTIAL SAVINGS OF $15-26M/YEAR
By converting all contracts in the focus area to TMC’s
$96M in scope
20% savings = $19.2M/year or $96M/5 years

8. JOINT RESEARCH PROJECT: TxDOT/McKINSEY CO.
TxDOT and McKinsey and Co.
Global management consulting firm
Intense 8-week study ending March 2013
Objective: to thoroughly assess the performance and opportunities associated with outsourcing road maintenance in Texas
Compare TMC costs to cost of traditional contracts
Publish results for use by other DOTs

9. TMC SOURCING SUMMARY - RECOMMENDATIONS
Conduct structured pre-bid contractor workshops
Tighten pre-qualification process
Identify and engage qualified contractors
Use modular contracting process
Request cost breakdown from contractors as part of bid

10. TO ASSESS AND OPTIMIZE TMC PERFORMANCE
Track Four Metrics

11. TMC PAYMENT CRITERIA Condition assessment Level of service
Baseline condition assessment
Random times and locations
Sample at least 10 percent
3 month rolling average
Unit items
Preventive maintenance
Snow and ice
Safety

12. EXPANDING ASSET MANAGEMENT PROGRAM
II. INTEGRATE ASSET MANAGEMENT
BUSINESS PROCESSES FOR IMPROVED RESOURCE ALLOCATION

13. ASSET BUSINESS PROCESS INTEGRATION
Asset types:
Pavement
Bridges and culverts
Roadside
Other

14. CURRENT TxDOT TAM BUSINESS PRACTICES
Support systems
Pavement Management Information Systems (PMIS):
pavement management processes/data
PONTIS Bridge Management System (BMS)
COMPASS – Maintenance Management System
TxMAP – condition assessment program; performance- based budgeting supported by Compass
Asset inventory

15. TxDOT ASSET MANAGEMENT PROCESS IMPROVEMENT PLAN
Project timeline: Nine months
Assessment Phase
Determine asset management objectives
Identify asset inventory, condition and performance gaps
Assess TxDOT asset systems and data

16. BUSINESS PROCESS INTEGRATION BENEFITS
Cost savings
Improved efficiency
Improved productivity
Increased service to the public
Improved public safety
Better management

17. BUSINESS PROCESS INTEGRATION BENEFITS
Helps meet objectives
Optimizes investments
Increased asset life/lower life cycle costs
Informs cross-program decisions
Links management to policy and strategic goals
Achieves transparency, accountability, and credibility

18. BUSINESS PROCESS INTEGRATION
Consultant: Dye Management Group Inc., Bellevue, Washington

19. III. ASSET MANAGEMENT CHALLENGES:
ACCELERATED TEXAS ENERGY SECTOR EXPANSION

20. Energy Impacts

21. Energy Impacts

22. ENERGY IMPACTED ROAD: SAFETY STATISTICS
50 percent of statewide fatalities on rural roads 2012
In 2012, Eagle Ford Shale Counties- 249 fatalities
Year-to-date Aug in Eagle Ford Shale fatalities
In 2012 in Permian Basin Counties—317 fatalities
Year-to-date Aug in Permian – 279 fatalities

23. 2013 TEXAS LEGISLATURE Supplemental Appropriations Bill
HB 1025
2013 TEXAS LEGISLATURE Supplemental Appropriations Bill
$450M from Texas General Revenue Fund to TxDOT
$225M to State Highway Fund 6 for “maintenance and safety, including repairs to roadways and bridges within the state highway system for damage caused by oversize vehicles or overweight loads used in the development and production of energy or by above normal usage … by vehicles used in the development and production of energy.
$225M to TxDOT to be deposited in the new Transportation Infrastructure Fund for the purposes of implementing SB 1747

24. URGENT SOLUTION: EMULSIFIED ASPHALT ROADS
Limited conversion to emulsified asphalt roads

25. LIMITED CONVERSION TO EMULSIFIED ASPHALT ROADS
Next Steps in This Process
Conduct public meetings in all impacted counties
Provide 60-day review period for counties interested in considering taking over responsibility for these highways
Consider any local options brought forward
Address immediate safety issues as they arise
Proceed with conversions as conditions and resources allow if counties do not offer alternative solutions

26. Safety Benefits of Conversion to Emulsified Asphalt Surface
After Conversion:
Increased roadway width
Eliminated shoulder drop-offs
Smoother surface
Unsafe Roadways: Decreased speeds
Safety Issues After Conversion
Increased roadway width Eliminated edge drop-offs
Smoother surface
Decreased speeds