Presentation on theme: "PROTOCOL, DECORUM & ETIQUETTE for ROTARACT MEETINGS"— Presentation transcript:
1PROTOCOL, DECORUM & ETIQUETTE for ROTARACT MEETINGS
2WHY PROTOCOL?Enhances prestige of organizationBrings decorum to a meeting
3PRESIDENT AS MEETING CHAIRPERSON Calls Meeting to OrderDoes General Welcome, AcknowledgementsEnsures Agenda will be followedInforms persons beforehand of roles during meetingIf President absent? …….CurrentPastFuture
4“President John, Fellow Rotaractors & Guests” PROTOCOL FOR MEMBERSPresident must ALWAYS be addressedReference to other RotaractorsInforming of absence or lateness, reports, submitted, etc.“President John, Fellow Rotaractors & Guests”
5Guests should not introduce themselves Greeter/Sarge welcome guests, visitorsThank you for comingDid you enjoy the meeting?Did you sign our guestbook?
6AGENDAMust be adhered toGuest Speaker as second to last item on agendaLast item is Vote of ThanksAll “business” conducted before any activitiesNo Politics/ReligionGrace should be invocation for all denominations
7PINS- Men wear on LEFT collar- Ladies wear on RIGHT collar(According to button flap on clothing)
8ETIQUETTERespond within 48 hours of receivingProtocol must be observed :“Good Day ADRR Mark,Received your .President Marie will be sending you the information you requested by the end of this week.YIR, Secretary Janet. “
10INDUCTION CEREMONIESSergeant/PresidentEscorts Inductee to frontRotarian, District Board Member presentMembers standSpeech of acceptance
11INTRODUCING A GUEST SPEAKER NO 10 page Curriculum VitaeNO “This speaker needs no introduction”NO “Without further ado….”2 Questions :Why is it important that the speaker is here to speak to this audience?What is it about the speaker that makes him/her deserving of this audience’s attention?
12Meet speaker ahead, correct pronunciation of name VOTE OF THANKSMeet speaker ahead, correct pronunciation of nameBe in good location to hear speechListen carefully, jot notes, highlightsNote questions posed