1. 75th Comptroller Squadron Civilian Pay Office New Hire Orientation September 26, 2014 Mark May 75 CPTS/FMFC DSN 777-7775

2. 7 5 T H A I R B A S E W I N G Contact Information Civilian Pay Team: DSN: Email: Address: Richard Smith; Mark May; Ann Nelson 777-7775 hill.civpay@us.af.mil 7437 6 th St. Bldg. 430 Hill AFB, UT 84056- 5704

3. 7 5 T H A I R B A S E W I N G Hours of Operation 0900 – 1630* Walk-ins* welcome When visiting the Civilian Pay office sign in at the front desk computer and have a seat in the 75 CPTS waiting area (to the west). * Subject to change due to manpower availability

4. 7 5 T H A I R B A S E W I N G Signing into the Computer Ensure to input the following: Last Name First Name Unit Customer Remarks  Please explain reason for your visit. Please do not input things such as “here for civilian pay” or “payroll” in the remarks section.

5. 7 5 T H A I R B A S E W I N G Services Provided  Changes to tax withholdings concerning exempt status and claiming more than 10 exemptions  Union Dues cancelations  Request military deposit paid in full letter to be sent to you  Assist Timekeepers and Supervisors in resolving time and attendance errors.  General Payroll questions/concerns** **Some payroll questions/concerns are answered by other organizations (i.e. rate of pay, SCD, employee benefits)

6. 7 5 T H A I R B A S E W I N G Recording Time and Attendance  Your Timekeeper and/or Supervisor will set your profile up in the appropriate Time and Attendance (T&A) system.  T&A systems: ATAAPS, JOCAS, TAA  Work with your Supervisor/Timekeeper to ensure you are following proper timekeeping procedures.  If your pay is incorrect due to incorrect T&A being recorded, work with your Timekeeper/Supervisor before enlisting the Civilian Pay office for help.

7. 7 5 T H A I R B A S E W I N G Pay Cycle Pay periods are 2 weeks (approximately 26 pay periods a year) All paychecks are disbursed via electronic transfer (EFT) Pay checks are distributed (EFT) every 2 weeks on the first Friday of the new pay period. i.e. Pay period ends on October 4, 2014. The paycheck would be distributed October 10, 2014.

8. 7 5 T H A I R B A S E W I N G

10. 2015 Calendar Please note: 12/26/2015 will be last pay period for the 1st Friday Pay Day (12/31/2015 due to Friday being a holiday) – there will be 27 Pay Periods for 2015.

11. 7 5 T H A I R B A S E W I N G MyPay Mypay is a web based system used to manage your pay and view your LES (Leave and Earnings Statement). Web Page: mypay.dfas.mil/mypay.aspx MyPay can take up to 2 pay periods to be set up.

12. 7 5 T H A I R B A S E W I N G MyPay Services on MyPay View/Print:  LES (26 pay periods back)  W-2 (3 years back) Change  Tax Exemptions (Federal and State)  Financial Allotments (up to 7)  Direct Deposit (EFT)  LES Delivery  Correspondence address

13. 7 5 T H A I R B A S E W I N G Your Leave and Earning Statement (LES) is your pay stub for your Direct Deposit (EFT). Your LES contains the following information:  Grade/Step  Rates of pay  Service Computation Date (SCD)  Deductions  Leave balance  Net/Gross pay Leave and Earning Statement

14. 7 5 T H A I R B A S E W I N G Leave and Earning Statement Your First LES will be mailed because it takes approximately 2 pay periods for your MyPay account to be established. Review your first LES for errors. If you find errors and are not able to fix them in MyPay. Contact the Civilian Pay Office at hill.civpay@us.af.mil.hill.civpay@us.af.mil If your address, direct deposit information, and/or your number of exemptions have changed since filling out the paperwork in On Boarding, you will need to contact the Civilian Pay Office at hill.civpay@us.af.mil.hill.civpay@us.af.mil

15. 7 5 T H A I R B A S E W I N G Employment Verification Employment verifications are accomplished via MyBiz  The civilian pay office does NOT give any of your information to outside agencies.  MyBiz emails your employment information directly to the requester.  A password protected PDF is sent to the requestor. The password is sent to the employee. The employee then provides the password to the requestor and any LES necessary to supplement the requester’s verification needs.  Link: COMPO.DCPDS.CPMS.OSD.MIL/ (link can be found in MyPers)

16. 7 5 T H A I R B A S E W I N G Employee Transfer PCS: If you have transferred from another base on orders, you will need to set up an appointment to file your PCS voucher for reimbursement. Email the A1C Gregory Alvarez (gregory.alvarez@us.af.mil) to set up an appointment.gregory.alvarez@us.af.mil Review the DFAS website for most common questions concerning your PCS. (http://www.dfas.mil/civilianemployees/travelpay/civrelo.html)http://www.dfas.mil/civilianemployees/travelpay/civrelo.html Leave Balances: Check your first LES to ensure that your leave, allotments, loan repayments, etc. is accurate. If not, email the Hill Civilian Pay inbox (hill.civpay@us.af.mil) your SF 1150 and/or final LES at your previous duty station.hill.civpay@us.af.mil If you maintain a state residency other than Utah due to your spouse being active duty, send an email to the Hill Civilian Pay inbox (hill.civpay@us.af.mil). You will need to provide proof of residency.hill.civpay@us.af.mil

17. 7 5 T H A I R B A S E W I N G Previous Government Service Employees with previous government service can have their sick leave restored. To do so, email your final LES from your previous appointment to the Hill Civilian pay inbox (hill.civpay@us.af.mil).hill.civpay@us.af.mil

18. 7 5 T H A I R B A S E W I N G Questions If you have additional questions please email the Hill Civilian Pay inbox at hill.civpay@us.af.mil A civilian pay technician will get back to you within 2 business days.* *Subject to change due to manpower availability