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Christopher Newport University Compensation Study Position Description Questionnaire Training February 2012 McKnight Associates, Inc. www.smcknight.com.

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Presentation on theme: "Christopher Newport University Compensation Study Position Description Questionnaire Training February 2012 McKnight Associates, Inc. www.smcknight.com."— Presentation transcript:

1 Christopher Newport University Compensation Study Position Description Questionnaire Training February 2012 McKnight Associates, Inc.

2 Proprietary and Confidential: 2 Today’s Presentation Project Scope Review Completing the e-PDQ Submitting the e-PDQ

3 Proprietary and Confidential: 3 Scope of Project Market Study Develop Pay Structure for Exempt Staff Positions

4 Proprietary and Confidential: 4 Our Approach Market Analysis and Solution Building Job Analysis Design Pay Ranges

5 Proprietary and Confidential: 5 Job Evaluation Study Steps Job Information Collected by March 10, 2012 using Position Description Questionnaire (e-PDQ) Jobs Evaluated using Weighted Point Counts and Assigned Pay Ranges based on Points that will be Linked to Market Data Questionnaire Collected by using MS Excel Program

6 Proprietary and Confidential: 6 Summary Of Weighted Factors FactorPercent of Total Points A.Entry Qualifications: Education, Training, Experience, etc. 25% B.Job Content Difficulty of Thinking and Problem-Solving 22% Personal Interaction 10% Supervision Exercised 14% Working Conditions 4% Total Content 50% C.Responsibility and Impact on End Results 25% TOTAL 100%

7 Proprietary and Confidential: 7 Job Evaluation Summary Position Description Format/Questionnaire Train Supervisors to Complete Questionnaire Consultant Scores Point Counts and Creates Pay Range

8 Proprietary and Confidential: 8 Who Should Complete the e-PDQ? Completing the e-PDQ is the Responsibility of Supervisors Collaborative Approach Between the Supervisor and Staff Member is Encouraged Staff may also Collaborate Together if the Duties of Several Positions are Nearly Identical Goal is to Provide the Most Complete and Accurate Information Possible Timely Completion is Important –Deadline March 10, 2012

9 Proprietary and Confidential: 9 Who Completes What Sections? Recommended Approach: Supervisors are Responsible for Completing the e-PDQ Staff Member May Assist Supervisors by Describing the Position: –Employee Information –Description of Regularly Performed Duties –Occasional Duties and Responsibilities Supervisor Describes the Position Requirements (Qualifications) Supervisor Completes Questions in Sections A through F Supervisor Will Complete Entire e-PDQ if Position is Vacant or Staff Member is on Leave or Otherwise Unable to Assist. If Supervisor is Not Available, the Next Higher Level of Supervision Should Complete the e-PDQ. The e-PDQ Must be Approved by the Supervisor Before it is Submitted

10 Proprietary and Confidential: 10 Tips for Writing the Position Description Section Use English Only Use Precise Wording List Responsibilities by Order of Importance Estimate Percent of Time Avoid Over Generalizations Describe Existing Responsibilities and Tasks Avoid Subjective Terms Write for the Uninformed Reader

11 Proprietary and Confidential: 11 Position Requirements Completed by the Supervisor Required and Preferred Education –Formal Schooling and Academic Degrees –Formal Training or Course Work –Specific Training or Learning on the Job Required Experience –Specific Terms of Months or Years Required for the Average Person to Obtain a Satisfactory Level of Performance on the Job Knowledge of –Principals or Facts Required Ability to –Manual Skills, Language Ability, Reasoning, Interpersonal Skills Licensing / Certifications –Required Federal, State, Technical, or Professional Licenses

12 Proprietary and Confidential: Instructions for Completing e-PDQ The e-PDQ will come to supervisors as an attachmente-PDQ PC users need access to Microsoft Excel software. MAC users need access to MS Excel for MAC. Complete a copy of the e-PDQ for each job (not necessarily by position)e-PDQ Save e-PDQ to your computer in some location familiar to you In order for the e-PDQ to function properly, macro security in Excel must be set to “Low.” The e-PDQ presents a series of tabbed sections that appear sequentially Save information periodically May be convenient to use a previously completed e-PDQ as a template for another similar jobe-PDQ The completed e-PDQ should be ed back by March 10, 2012 to Classification Committee Member that sent you the list of jobs to complete.

13 Proprietary and Confidential: Help May route ePDQ to higher level or supervision for review prior to submission to Drew Brock Call Human Resources at

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