1. Planned Maintenance System
3M 103 PQS Fundamentals
Planned Maintenance System
References: (a) NAVSEAINST (series)
(b) OPNAVINST (series)
(c) OPNAVINST (series)
(d) COMNAVSURFORINST (series)
(e) MOMSENINST (series)
(f) CINCLANT/CINCPACFLTINST (series)
(g) NAVEDTRA H 3M PQS
(h) NAVSUP P-485 1

2. 3M is the nucleus for managing maintenance onboard ships.
Purpose
3M is the nucleus for managing maintenance onboard ships.
It provides maintenance and material managers with a means to plan, acquire, organize, direct, control and evaluate the manpower and material resources expended or planned for expenditure in the support of maintenance.
Providing maintenance and material managers the means to plan, acquire, organize, direct, control and evaluate the manpower and resources used for the support of maintenance.
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3. Information collected on completed maintenance and configuration changes provides the following benefits:
a. Standardization - achieve uniform maintenance standards and criteria.
b. Efficiency - effective use of available manpower and material resources in maintenance and maintenance support efforts.
c. Documentation - recording of maintenance and maintenance support actions to establish a material history.
d. Analysis - provision to be used in the improvement of maintainability and reliability of systems and equipment, and the reduction of cost of material ownership.
e. Configuration Status Accounting - a means of reporting and recording changes in what equipment is installed onboard, equipment configuration specifications, and shipboard location.
Through the information collected an corrective and accomplished maintenance, and configuration changes performed, the following benefits are obtained:
a. Standardization - achieve uniform maintenance standards and criteria.
b. Efficiency - effective use of available manpower and material resources in maintenance and maintenance support efforts.
c. Documentation - recording of maintenance and maintenance support actions to establish a material history.
d. Analysis - provision to be used in the improvement of maintainability and reliability of systems and equipment, and the reduction of cost of material ownership.
e. Configuration Status Accounting - a means of reporting and recording changes in what equipment is installed onboard, equipment configuration specifications, and shipboard location.
f. Scheduling - standardized method for scheduling, planning, managing, and tracking maintenance required and accomplished.
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4. Duties, Responsibilities and the 3M chain of Command
103.2

5. TYCOM Responsibilities
Exercise primary responsibility for the effective operation and support of their Ships' 3-M Systems.
Exercise primary responsibility for the effective operation and support of the Ships' 3-M System under their claimancy.
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6. Maintains staff to administer the 3M system
Provides training teams for 3M assists & assessments
Reviews quality/quantity of ship’s 3M data (CASREP’s, Technical Feedback Reports, MDS documents, etc.)
Provides 3M system training for maintenance and/or maintenance management.
Reviews Safety Advisory & Mishap and Material Inspection reports (INSURV, Propulsion Examining Board (PEB), etc.). When deficiencies are evident, corrective action is initiated
a. Maintain a full time 3-M staff of adequate size to
properly administer the 3-M System.
b. Provide qualified teams to conduct 3-M System training
assists, installations, and assessments as required.
c. Conduct appropriate review of the quantity and quality of
3-M data submitted (Technical Feedback Reports, MDS documents,
etc.). Ensure accurate processing and prompt submission of 3-M
data.
d. Provide for adequate 3-M System training for personnel
associated with maintenance or maintenance management.
e. Conduct appropriate review of Casualty Reports (CASREPS),
Safety Advisory and Mishap Reports, and Material Inspection reports. Where 3-M System deficiencies are evident, initiate corrective action.
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7. SHIPBOARD ORGANIZATION DUTIES AND RESPONSIBILITIES
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8. CO - overall responsible for ensuring ship maintenance is accomplished following 3-M System procedures and that the 3-M System functions effectively within the command.
XO - Ships' 3-M System manager and responsible to CO for overall management of the Ship’s 3-M program.
3-M System Coordinator (3MC) - functional manager of 3-M System and responsible to the XO for coordination and direct supervision of all administrative facets of the Ship’s 3-M System program.
Commanding Officer has overall responsibility for ensuring ship maintenance is accomplished following 3-M System procedures and that the 3-M System functions effectively within the command.
Executive Officer the Ships' 3-M System manager and is responsible to the commanding officer for the overall management of the Ships' 3-M System program.
The 3-M system coordinator is the functional manager of the 3-M System and is responsible to the executive officer for the coordination and direct supervision of all administrative facets of the Ships' 3-M System program.
Each department head is responsible for the effective operation of the 3-M System within the department.
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9. DEPARTMENT HEAD
Responsible for effective operation of the 3-M System within the department. Supervises scheduling all Maintenance Requirements (MR’s) and is responsible for all budgetary expenses to support the 3M systems.
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following:
a. Perform assigned scheduled maintenance requirements using
MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule.
b. When performing PMS, promptly notify the work center supervisor when:
(1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written.
(2) Tools, materials, etc., prescribed by the MRC are not available.
(3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed.
(4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
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10. DIVISION OFFICER
Trained in the 3-M System and responsible to the Department Head.
Assists in managing the maintenance required for the division’s equipment, and is responsible for documentation accuracy.
Conducts and manages divisional 3M training.
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following:
a. Perform assigned scheduled maintenance requirements using
MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule.
b. When performing PMS, promptly notify the work center supervisor when:
(1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written.
(2) Tools, materials, etc., prescribed by the MRC are not available.
(3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed.
(4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
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11. DEPARTMENTAL 3M
Responsible to 3MC and Department Head for preparation and submission of all departmental 3M reports (spot-checks, PMS, Equipment Validations, etc.).
Maintains the EGL master copies for each MRC in the Department.
Assists Division Officers in achieving required 3M Systems training.
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following:
a. Perform assigned scheduled maintenance requirements using
MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule.
b. When performing PMS, promptly notify the work center supervisor when:
(1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written.
(2) Tools, materials, etc., prescribed by the MRC are not available.
(3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed.
(4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
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12. Group and Work Center Supervisors
Division CPO’s who are responsible for two or more work centers shall be referred to as “Group Supervisors"
Group Supervisors shall be responsible for the proper performance of the 3-M System functions within their work centers.
The Work Center Supervisor is responsible for the effective operation of the 3-M System within the work center
This responsibility shall not be delegated
Work Center Supervisors receive additional 3-M System training
Ship divisions may have Chief Petty Officers who are responsible for two or more work centers. These Chief Petty Officers shall be referred to in this manual as "group supervisors." Group supervisors shall be responsible for the proper performance of the 3-M System functions within their respective work centers.
The senior person will be designated as the work center supervisor,
responsible for the effective operation of the 3-M System
within the work center. This responsibility shall not be
delegated to subordinate maintenance personnel. The work center
supervisor shall receive 3-M System training.
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13. REPAIR PARTS PETTY OFFICER
RPPO – Interfaces with Supply for ordering parts and supplies required for all associated workcenters.
Conducts monthly Material Obligation Validations (MOV’s) with the Department Head to validate the continued need for parts ordered.
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following:
a. Perform assigned scheduled maintenance requirements using
MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule.
b. When performing PMS, promptly notify the work center supervisor when:
(1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written.
(2) Tools, materials, etc., prescribed by the MRC are not available.
(3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed.
(4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
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14. You: the Maintenance Personnel
Responsible to Work Center Supervisor (WCS). Your 3-M duties include, but are not limited to:
a. Perform assigned sheduled maintenance requirements using MRC’s and Equipment Guide Lists (EGLs) as indicated by the 13 week accomplishment log and the weekly schedule.
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following:
a. Perform assigned scheduled maintenance requirements using
MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule.
b. When performing PMS, promptly notify the work center supervisor when:
(1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written.
(2) Tools, materials, etc., prescribed by the MRC are not available.
(3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed.
(4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
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15. You: the Maintenance Personnel
b. Performing PMS, promptly notify the WCS when:
(1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written.
(2) Tools, materials, etc., prescribed by the MRC are not available.
(3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed.
(4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following:
a. Perform assigned scheduled maintenance requirements using
MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule.
b. When performing PMS, promptly notify the work center supervisor when:
(1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written.
(2) Tools, materials, etc., prescribed by the MRC are not available.
(3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed.
(4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
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16. Corrective and Preventive Maintenance
3-M is a management tool designed to provide efficient, uniform methods of conducting and recording preventive and corrective maintenance.
Preventive maintenance: actions intended to prevent or discover functional failures. Preventive maintenance includes actions taken to prevent equipment from failing, such as changing the oil, cleaning filters, calibrating, etc.
1. Preventive maintenance actions are those actions intended to prevent or discover functional failures. Preventive maintenance includes actions taken to prevent equipment from failing, such as changing the oil, cleaning filters, calibrating, etc.
2. Corrective maintenance includes actions taken to fix equipment that has failed or is not working to design specifications. Included in the phrase "corrective maintenance" are authorized changes or modifications to installed equipment.
Corrective maintenance: actions taken to fix equipment that has failed or is not working to design specifications.
Included in the phrase "corrective maintenance" are authorized changes or modifications to installed equipment.
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17. Purpose of the 3M elements
Maintenance Requirement Card (MRC) – step-by-step procedures with safety precautions noted describing who, what, how, and with what resources an MR will be accomplished.
Equipment Guide List (EGL) - used when an MRC applies to a number of identical items (i.e., valves, small arms, etc.). Each item will be uniquely identified. Each ship prepares its own EGLs.
MRCs provide detailed procedures for performing maintenance requirements and describes who, what, how, and with what resources a specific requirement will be accomplished. MRCs contain the following information and instructions. (3-19)
The EGL is used with a controlling MRC when the MRC applies to a number of identical items (i.e., motors, controllers, life rafts, valves, test equipment, small arms, etc.). Each listed item will have a unique identifier assigned. Each ship prepares its own EGLs.
MIPs are prepared and issued for each installed system/equipment for which PMS support has been established. MIPs are basic PMS reference documents. Each is an index of a complete set of Maintenance Requirement Cards (MRCs) applicable to a ship system, subsystem, or equipment.
Maintenance Index Page (MIP) – Index of MRC’s prepared and issued for each system/equipment onboard for which PMS exists.
MRC’s, EGL’s, & MIP’s are basic PMS documents.
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18. 3M ELEMENTS (con’t)
List of Effective Pages (LOEP) - lists MIP’s and system equipment not requiring PMS assigned to each work center.
Change Page – Historical Listing of all authorized changes made to the Work Center Manual (43P1) citing specific references authorizing each change.
List of Effective Pages (LOEP). The LOEP provides a listing of the Maintenance Index Pages (MIPs) and system equipment not requiring PMS assigned to each work center. The LOEP is a part of the PMS Master file.
The LOEP, Change Page, & MIP’s are key elements of the 43P1
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19. FEEDBACK REPORTS (FBR)
FBR notifies TYCOM & FTSC’s of PMS issues.
Two versions: SKED and Hardcopy
TWO types: Category A (for changes to LEOP)
Category B (Technical)
Some Category B FBR’s are Urgent.
Must be approved and transmitted within 4 days of creation with a response time goal of 1 day.
NOTE: FBR’s will provide initial PMS coverage but Configuration Data needs to be updated to initiate logistic support. This is also referred to as submitting a 4790/CK Configuration Change
The PMS FBR is used to notify FTSCLANT/FTSCPAC and/or the TYCOM of matters related to PMS. The FBR form is composed of an original and four copies. Instructions for preparation and submission of the form are printed on the back of the last copy. While the FBR will provide initial PMS coverage and changes, submission of an OPNAV 4790/CK form is required to initiate the logistic support change process There are three types of FBRs: Category A, Category B, and Urgent.
Work Center PMS Manual.
The Work Center PMS Manual reflects that portion of the PMS Master File that contains only the planned maintenance requirements applicable to a particular work center. It is designed to provide a ready reference of planned maintenance requirements for the work center supervisor, and will be retained in the working area near the Weekly PMS Schedule. (3-12)
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20. WORKCENTER PMS MANUAL (43P1)
The 43P1 reflects that portion of the PMS Master File that contains only the planned maintenance requirements applicable that work center.
It consists of the following Major Elements:
Change Page, LOEP, MIP’s, & FBR file
It is designed to provide a ready reference of planned maintenance requirements for the work center supervisor and all Maintenance personnel.
The PMS FBR is used to notify FTSCLANT/FTSCPAC and/or the TYCOM of matters related to PMS. The FBR form is composed of an original and four copies. Instructions for preparation and submission of the form are printed on the back of the last copy. While the FBR will provide initial PMS coverage and changes, submission of an OPNAV 4790/CK form is required to initiate the logistic support change process There are three types of FBRs: Category A, Category B, and Urgent.
Work Center PMS Manual.
The Work Center PMS Manual reflects that portion of the PMS Master File that contains only the planned maintenance requirements applicable to a particular work center. It is designed to provide a ready reference of planned maintenance requirements for the work center supervisor, and will be retained in the working area near the Weekly PMS Schedule. (3-12)
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21. PMS SCHEDULES
Weekly displays MRC’s and personnel assigned to them for the week in a given work center. Maintenance Personnel have access to view this in SKED.
Quarterly displays maintenance to be performed during a specific 3-month period.
Updated weekly by WCS, provides ready reference to the current status of PMS.
Represents departmental directive and once finalized may only be changed with department head approval.
Weekly PMS Schedule
The Weekly PMS Schedule displays the planned maintenance scheduled for accomplishment in a given work center. (3-64)
The Quarterly PMS Schedule displays the work center's PMS requirements to be performed during a specific 3-month period. This schedule, updated weekly, provides a ready reference to the current status of PMS for each work center. This schedule represents a departmental directive and, once signed, may be changed only with department head approval. (3-57)
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22. PMS SCHEDULES QUARTERLY FLIP PAGE
Flip Page cites justifiable reasons for all unaccomplished or deleted maintenance.
NOTE: Lack of Man-hours is not justifiable. Examples of justifiable reasons are:
part on order with JSN’s and REQ #’s
CASREP with Numbers
HAZMAT unavailable WITH JSN and REQ #
The Flip page entry always starts with one of four pro-words: LOST -; RESCHEDULED -; DELETED -; or COMPLETED – (with additional information required).
Weekly PMS Schedule
The Weekly PMS Schedule displays the planned maintenance scheduled for accomplishment in a given work center. (3-64)
The Quarterly PMS Schedule displays the work center's PMS requirements to be performed during a specific 3-month period. This schedule, updated weekly, provides a ready reference to the current status of PMS for each work center. This schedule represents a departmental directive and, once signed, may be changed only with department head approval. (3-57)
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23. PMS SCHEDULES CYCLE
Cycle displays PMS to be performed during the period between docking availabilities and/or three interdeployment training cycles.
Any checks that have not been accomplished prior to restarting a cycle will be scheduled during the first quarter of the new cycle schedule.
An example of such an availability is Docking Phased Maintenance Availability (DPMA).
Cycle PMS Schedule
The Cycle PMS Schedule (Figure 3-12) displays the planned maintenance requirements to be performed during the period between major overhauls of the ship, i.e., from the first quarter after overhaul to the next first quarter after overhaul. For ships in phased maintenance or similar incremental overhaul programs and other short industrial availability programs, the "first quarter after overhaul" is the quarter immediately following completion of the docking availability. Multi-month requirements need to be scheduled relative to the first quarter after overhaul. Any checks that have not been accomplished in this cycle period will be scheduled during the first quarter of the new cycle schedule. An example of such an availability is Docking Phased Maintenance Availability (DPMA). (3-50)
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24. 13 Week Accountability Log
Signature documentation of personal accomplishment of assigned MR’s after WCS notification and authorization.
Documents associated Tag-outs and is reviewed weekly by the WCS & DivO
Maintained in the 43P1 for not less than 13 weeks.
To maintain accountability, all maintenance personnel are required to sign, for the completion of assigned maintenance actions. All entries in the log shall be reviewed for completeness and accuracy weekly by the WCS. Accountability sheets will be maintained in the WC PMS Manual for a period of not less than 13 weeks.
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25. Isolation Guide List (IGL)
Contains the information necessary for equipment tag-out maintenance.
Regulated by the Tag Out Users Manual (TUMS)
Created when existing technical documentation (EOSS, CSOSS, etc.) is insufficient to support tag-outs
Signature Verified by WCS, DivO, and DH and re-verified when any one transfers
Tag Guide List (TGL)
The TGL or locally prepared-equivalent contains the information necessary for equipment tag-out incidental to PMS accomplishment. The TGL contains the number of tags required, location of tags, position of the tagged item (open, shut, off, on, etc.) and permission or notification requirements. Each ship prepares its own TGLs. (3-40)
SYSCOM MRC Control Number. This block contains the four segment code used in cataloging MRCs which is located vertically along the lower right side of the MRC (3-34)
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26. SPMIG & SCAT
Standard PMS Material Identification Guide (SPMIG) - Database providing part numbers and ordering information for MRC materials in the Test Equipment, Materials, Parts and Tools Block. This data accessible in SKED
Sub-category (SCAT) - Portable Electric/Electronic Test Equipment listed in the Test Equipment Index are assigned a SCAT code which groups models having the same test capability and tolerances.
The Standard PMS Materials Identification Guide (SPMIG) Database provides part numbers and ordering information for material contained on Maintenance Requirement Cards (MRC) in the Test Equipment, Materials, Parts and Tools Block. This data is contained in a ACCESS database.
Portable Electric/Electronic Test Equipment (PEETE) listed in the Test Equipment Index (TEI). All items are assigned a Sub-category (SCAT) code which groups test equipment models having the same test capability into one code.
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27. SYSCOM MRC Control Number
This is a 3-part four segment code used in cataloging MRCs which is located at the lower right side of the MRC
Birthdate: first 2 digits
This block contains the four segment code used in cataloging MRCs which is located vertically along the lower right side of the MRC (3-34)
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28. SYSCOM MIP Control Number
Three SYSCOM MIP control numbering systems have been developed based on changing PMS philosophy and are currently in use. (Conventional, Surface Missile System, and Reliability Centered Maintenance)
Birthdate: last 2 digits.
Three SYSCOM MIP control numbering systems have been developed based on changing PMS philosophy and are currently in use. These are Conventional, Surface Missile System (SMS), and Reliability Centered Maintenance (RCM). (3-15)
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29. Inactive Equipment Maintenance (IEM)
A modified maintenance program to prevent equipment deterioration during inactive periods, when complete PMS support is neither desirable nor practical.
Objective: reduce PMS to the minimum during a prolonged inactive period without degrading material condition, or jeopardizing future operational reliability.
IEM
A modified maintenance program is needed to prevent equipment deterioration during inactive periods, when complete PMS support is neither desirable nor practical. The objective of IEM is to reduce PMS to the minimum during a prolonged inactive period commensurate with the disposition of the equipment, without degrading material condition, or jeopardizing future operational reliability. The following criteria outlines the requirements and scheduling information to complement established PMS when equipment status warrants a reduction in maintenance. (CHPT 4)
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30. MSDS • • Technical bulletins containing Technical bulletins containing
information about the hazardous
information about the hazardous
Material (HAZMAT)
material • •
Shall be in English and contain at
Shall be in English and contain at
least the following information:
least the following information: – –
Identity of material
Identity of material
1. Technical bulletins containing information about the hazardous material
2. Shall be in English and contain at least the following information:
a. Identity of material
b. Hazardous ingredients
c. Physical and chemical characteristics – –
Hazardous ingredients
Hazardous ingredients – –
Physical and chemical characteristics
Physical and chemical characteristics
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31. MSDS (Con’t) – – Physical hazards (fire, explosion,
reactivity)
reactivity) – –
Health hazards (routes of entry,
Health hazards (routes of entry,
exposure limits, and cancer potential)
exposure limits, and cancer potential) – –
Precautions for safe handling & use
Precautions for safe handling & use – –
Emergency first aid procedures
Emergency first aid procedures – –
MSDS preparation date
Physical hazards (fire, explosion, reactivity)
Health hazards (routes of entry, exposure limits, and cancer potential)
Precautions for safe handling & use
Emergency first aid procedures
MSDS preparation date
Name, address & phone number of chemical manufacturer, importer, employer who can provide additional information
MSDS preparation date – –
Name, address & phone number of
Name, address & phone number of
chemical manufacturer, importer,
chemical manufacturer, importer,
employer who can provide additional
employer who can provide additional
information
information
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32. Hazardous Material Users Guide-
Hazardous Material Users Guide
(HMUG)
Divided into 22 groups
Each section contains information on
Control measures
Precautions
Health hazards
Divided into 22 groups
Each section contains information on
Control measures
Precautions
Health hazards
Spill controls
Disposal guidelines
Spill controls
Disposal guidelines
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33. Unsafe condition in the performance of PMS
* Accidents do not respect persons or rights. Statistics show that a high percentage of accidents or casualties could have been prevented if specific precautionary measures had been taken.
* Every effort has been made to indicate hazards to personnel in the "Safety Precautions" block and in the appropriate steps of the procedure block of MRCs.
WARNINGS WILL BE INSERTED IMMEDIATELY PRIOR TO THE APPROPRIATE PROCEDURAL STEP.
* Common sense, thorough indoctrination, and documented training of all personnel maintaining and operating shipboard equipment is required.
PMS Safety Precautions
The necessity of making all personnel safety conscious cannot be overstressed. Accidents do not respect persons or rights. Statistics show that a high percentage of accidents or casualties could have been prevented if specific precautionary measures had been taken. Every effort has been made to indicate hazards to personnel in the "Safety Precautions" block and in the appropriate steps of the procedure block of MRCs. WARNINGS WILL BE INSERTED IMMEDIATELY PRIOR TO THE APPROPRIATE PROCEDURAL STEP. However, common sense, thorough indoctrination, and documented training of all personnel maintaining and operating shipboard equipment is required. Inadequacies in the MRC which might affect the safety of personnel or equipment shall be reported by an Urgent PMS FBR. (3-96)
* Inadequacies in the MRC which might affect the safety of personnel or equipment shall be reported by an Urgent PMS FBR.
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34. Maintenance Requirement Card (MRC):
Provides detailed step-by-step procedures for performing maintenance and describes who, what, how, and with what resources a specific requirements will be accomplished.
3 types exist:
Technically Validated (white)
MRC’s provide detailed procedures for performing maintenance requirements and describes who, what, how, and with what resources a specific requirement will be accomplished. Technically validated cards are white.
Preliminary (Yellow)
Classified (Pink)
Most MRC’s are Technically validated
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35. Preliminary (Yellow)
1. Provided via FTSC’s to provide ships with advance coverage while MIPs/MRCs are undergoing final review.
2. Identified by a "P" code and number following the slash of the SYSCOM MIP control number reflecting the revision.
1. Are provided by the SYSCOMs via FTSCLANT/FTSCPAC to provide the ship with advance coverage for use while the MIPs/MRCs are undergoing final technical review.
2. Preliminary MIPs are identified by a "P" code and number following the slash of the SYSCOM MIP control number reflecting the revision. Following the "P" code are two characters which identify the month and year the preliminary MIP was prepared
3. Preliminary MIPs/MRCs are technically reviewed/approved by the cognizant SYSCOMs/BUMED. The approved MRCs will be provided following approval with the next update.
3. Preliminary MIPs/MRCs are technically reviewed/approved by the cognizant SYSCOMs/BUMED.
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36. Classified (pink)
Unclassified locator card duplicates information in all MRC blocks but procedures, and includes one of the following statements:
"Maintenance procedure with the requirement is CONFIDENTIAL. Maintenance Requirement Card is stowed in_________ .“ OR
"Maintenance procedure with the require-ment is SECRET. Maintenance Requirement Card is stowed in __________________ ."
1. When MRCs are classified, an unclassified locator card (see Figure 3-9) is provided. The locator card duplicates the information in all of the MRC blocks except the procedures block, and includes one of the following statements: "Maintenance procedure with the requirement is CONFIDENTIAL. Maintenance Requirement Card is stowed in____________ .” "Maintenance procedure with the requirement is SECRET. Maintenance Requirement Card is stowed in __________.
2. Maintenance Requirement Card is stowed in .“ The classified MRC is printed on pink stock with the classification indicated at the top and bottom of each page. Classified MRCs will be handled per reference (b). Refer to reference (c) for the handling procedures for classified information on compact discs.
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37. And the intervals of accomplishment
Periodicity codes
Periodicity codes
And the intervals of accomplishment
And the intervals of accomplishment
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38. Calendar Periodicities
The only authorized periodicities are as follows:
D – Every day
2D - Every 2nd day
3D - Every 3rd day
W - Weekly
2W - Every 2nd week
3W - Every 3rd week
2M - Every 2nd month
Q - Quarterly
4M - Every 4th month
S - Semiannually
8M - Every 8th month
A - Annually
#M - Every # months
The only authorized periodicities are as follows:
Periodicity Codes
D - Daily Q - Quarterly
2D - Every 2nd day 4M - Every 4th month
3D - Every 3rd day S - Semiannually
W - Weekly 8M - Every 8th month
2W - Every 2nd week A - Annually
3W - Every 3rd week xM - Every x months
M - Monthly "x"= number of months
2M - Every 2nd month
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39. Non-Calendar Periodicities
R - Situation Requirement
U - Unscheduled Maintenance
Inactive Equipment Maintenance (IEM)
LU - Lay-Up
PM - Periodic Maintenance
SU - Start-Up
OT - Operational Test
R - Situation Requirement
U - Unscheduled Maintenance
LU - Lay-Up
PM - Periodic Maintenance
SU - Start-Up
OT - Operational Test

40. REPORTING DISCREPANCIES
No system starts perfect – feedback can get it there
Three systems exist for process improvement:
Feedback Reports (FBR)
Technical Manual Deficiency/Evaluation Report (TMDER)
Configuration Item or
4790/ck Configuration Change
The PMS FBR is used to notify FTSCLANT/FTSCPAC and/or the TYCOM of matters related to PMS. The FBR form is composed of an original and four copies. Instructions for preparation and submission of the form are printed on the back of the last copy. While the FBR will provide initial PMS coverage and changes, submission of an OPNAV 4790/CK form is required to initiate the logistic support change process There are three types of FBRs: Category A, Category B, and Urgent.
Work Center PMS Manual.
The Work Center PMS Manual reflects that portion of the PMS Master File that contains only the planned maintenance requirements applicable to a particular work center. It is designed to provide a ready reference of planned maintenance requirements for the work center supervisor, and will be retained in the working area near the Weekly PMS Schedule. (3-12)
103.8

41. Procedures for discrepancies/ deficiencies-Technical Feedback Reports (TFBR)
The PMS FBR or TFBR is used to notify Fleet Technical Support Centers (FTSC) and/or the TYCOM of matters related to PMS.
The PMS FBR or TFBR is used to notify FTSCLANT/FTSCPAC and/or the TYCOM of matters related to PMS.
103.8

42. Two versions: SKED and Hardcopy
FBR FORM
Two versions: SKED and Hardcopy
SKED – Instructions are available in the help file, with some specific Do’s and Don’ts
Hardcopy - composed of an original and four copies. Instructions for preparation and submission of the form are printed on the back of the last copy.

43. There are three types of FBRs: Category A, Category B, and Urgent.
Category A -- This type of FBR is non-technical in nature and is intended to meet PMS needs which do not require technical review. Category A FBRs are submitted to request classified or other PMS documentation which cannot be obtained locally.
Category A -- This type of FBR is non-technical in nature
and is intended to meet PMS needs which do not require technical
review. Category A FBRs are submitted to request classified or
other PMS documentation which cannot be obtained locally.
103.8

44. Category B --
This type of FBR is technical in nature, and is used to report:
Technical discrepancies inhibiting PMS performance.
Category B -- This type of FBR is technical in nature, and is used to report:
1. Technical discrepancies inhibiting PMS performance.
2. Shift of maintenance responsibilities.
3. TYCOM assistance.
Shift of maintenance responsibilities.
Requests for TYCOM assistance.
103.8

45. URGENT Feedback Reports.
When the reason for submission of a PMS FBR involves safety of personnel, ship, or equipment and relates to the technical requirements of PMS, the FBR will be considered URGENT.
1. When the reason for submission of a PMS FBR involves safety of personnel, ship, or potential for damage to equipment and relates to the technical requirements of PMS, the FBR will be considered URGENT.
2. When the reason for submission of a PMS FBR involves safety of personnel, ship, or potential for damage to equipment and relates to the technical requirements of PMS, the FBR will be considered URGENT.
3. The message shall describe the unsafe procedures or conditions, and shall identify the MIP/MRC involved.
The message shall describe the unsafe procedures or conditions, and shall identify the MIP/MRC involved.
103.8

46. TMDER
Used to correct Technical Manuals and Publications used in the maintenance of shipboard equipment.
Accomplished either on-line via Distance Support or via Snail Mail using a form from the back of the Manual.

47. CONFIGURATION Known as:
4790/CK, Configuration Change, & Configuration Items
Used to get support for newly installed equipment. Will initiate all logistics:
PMS, Parts, & Technical Documentation
NOTE: FBR’s can be used to start and change PMS, but will do nothing for the other elements of logistic support.

48. Definitions and Relationships of the following:
MIP To MRC's
LOEP AND THE MIP
EGL's and MRC's
LOEP AND THE MIP
MIP TO MRC’S
EGL’S AND MRC’S
TGL’S AND MRC’S CHANGE PAGE TO LOEP
Change page to LOEP
TGL's and MRC's
103.9

49. LOEP’s And MIP’s
Report No. PMS 5 (the LOEP) – lists all MIP’s and system equipment not requiring PMS assigned to each work center.
The LOEP is a part of the PMS Master file and contains:
(1) Report Date (Date LOEP produced).
(2) Force Revision (FR) Number.
(3) Type Commander (TYCOM).
(4) Unit (Ship's hull number, Unit Identification Code (UIC), and name).
List of Effective Pages (LOEP).
The LOEP (Report No. PMS 5) provides a listing of the Maintenance Index Pages (MIPs) and system equipment not requiring PMS assigned to each work center. The LOEP is a part of the PMS Master file and contains:
(1) Report Date (Date LOEP produced).
(2) Force Revision (FR) Number.
(3) Type Commander (TYCOM).
(4) Unit (Ship's hull number, Unit Identification Code (UIC), and name); shore activity (UIC).
(5) Work Center (listing of work centers within each department).
(6) Maintenance Index Page (MIP) Number.
(7) Nomenclature (brief description of the system/equipment).
(5) Work Center.
(6) MIP Numbers and Nomenclature (brief description of the system/equipment).
103.9 a

50. EGL’s and MRC’s
Specific EGL’s are created for each MRC when it applies to a number of identical items
(i.e. valves, small arms, etc.)
Each item on the EGL will have a unique identifier/serial number assigned.
Each ship prepares its own EGLs.
1. The EGL is used with a controlling MRC when the MRC applies to a number of identical items (i.e., motors, controllers, life rafts, valves, test equipment, small arms, etc.).
2. Each listed item will have a unique identifier assigned. Each ship prepares its own EGLs.
103.9 b

51. IGL’s and MRC’s
Contains specific equipment tag-out information necessary for that MRC
Contains number, locations, and positions of the tagged items and permission/notification requirements
The TGL contains the information necessary for equipment tag-out incidental to PMS accomplishment.
The TGL contains the number of tags required, location of tags, position of the tagged item (open, shut, off, on, etc.) and permission or notification requirements.
Each ship prepares its own TGLs. TGLs are prepared and used as regulated by Tag-Out Users Manual (TUMS).
Each ship prepares its own TGLs
103.9 c

52. MIP’s and MRC’s
MIPs are issued for each installed system/equipment for which PMS support has been established.
MIPs are basic PMS reference documents.
Each is an index of a complete set of MRC’s applicable to a ship system, subsystem, or equipment.
MIPs are prepared and issued for each installed system/equipment for which PMS support has been established.MIPs are basic PMS reference documents.
2. Each is an index of a complete set of Maintenance Requirement Cards (MRCs) applicable to a ship system, subsystem, or equipment.
103.9 d

53. Change Page and LOEP Change Page indicates all changes
(FR’s/CAN’s/DIT’s)
to the WC referencing authorizing document.
(Force Revisions/Advance Change Notices/Document Input Transmittals)
list’s approved TFBR’s submitted for
LOEP Corrections.
It must reflect the current FR
103.9 e

54. SAFETY PRECAUTIONS listed prior to applicable step on the MRC
Specific categories are:
Warning: Death or injury may result if the operating/handling procedures and practices are not correctly followed. Warning text may be listed in the safety precautions‘ block and will be repeated preceding the procedure involved.
Caution: Damage to equipment may result if the operating procedures and practices, etc. are not correctly followed. Cautions are not listed in safety precautions block but will precede the instruction for the procedure involved.
1. Warning: Death or injury may result if the operating/handling procedures and practices are not correctly followed. Warning text may be listed in the safety precautions‘ block and will be repeated preceding the procedure involved.
2. Caution: Damage to equipment may result if the operating procedures and practices, etc. are not correctly followed. Cautions are not listed in safety precautions block but will precede the instruction for the procedure involved.
103.10

55. This is the END of this lesson.