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WEB TIME ENTRY SUPERVISORS & TIMEKEEPERS. ACCESSING TIME SHEETS LOG ONTO UCONNECT LOG ONTO UCONNECT SCHOOL SERVICES SCHOOL SERVICES BRONCHO CENTRAL SERVICES.

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Presentation on theme: "WEB TIME ENTRY SUPERVISORS & TIMEKEEPERS. ACCESSING TIME SHEETS LOG ONTO UCONNECT LOG ONTO UCONNECT SCHOOL SERVICES SCHOOL SERVICES BRONCHO CENTRAL SERVICES."— Presentation transcript:

1 WEB TIME ENTRY SUPERVISORS & TIMEKEEPERS

2 ACCESSING TIME SHEETS LOG ONTO UCONNECT LOG ONTO UCONNECT SCHOOL SERVICES SCHOOL SERVICES BRONCHO CENTRAL SERVICES BRONCHO CENTRAL SERVICES EMPLOYEE EMPLOYEE TIME SHEET TIME SHEET

3 YOU ARE HERE

4 SET UP A PROXY 1 ST CLICK ON PROXY SET UP CLICK ON PROXY SET UP FROM THE DROP BOX FIND THE PERSON TO BE YOUR PROXY AND CLICK ON THEIR NAME FROM THE DROP BOX FIND THE PERSON TO BE YOUR PROXY AND CLICK ON THEIR NAME Notify payroll of your Proxy selection so we can make sure they have the access they will need Notify payroll of your Proxy selection so we can make sure they have the access they will need CLICK ON THE “ADD” BOX CLICK ON THE “ADD” BOX SAVE SAVE CLICK RETURN TO TIME REPORTING SELECTION CLICK RETURN TO TIME REPORTING SELECTION

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6 ACCESSING TIME SHEETS UNDER “SELECTION CRITERIA” –(MY CHOICE)- “APPROVE OR ACKNOWLEGE TIME” IS ALREADY SELECTED UNDER “SELECTION CRITERIA” –(MY CHOICE)- “APPROVE OR ACKNOWLEGE TIME” IS ALREADY SELECTED THIS IS CORRECT THIS IS CORRECT (UNLESS YOU ARE ACTING AS A PROXY FOR SOMEONE ELSE) (UNLESS YOU ARE ACTING AS A PROXY FOR SOMEONE ELSE) CLICK ON THE “SELECT” BUTTON CLICK ON THE “SELECT” BUTTON

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8 ACTING AS PROXY IF YOU ARE ACTING AS A PROXY FOR SOMEONE ELSE CLICK THE DROP DOWN BOX BESIDE “ACT AS PROXY” IF YOU ARE ACTING AS A PROXY FOR SOMEONE ELSE CLICK THE DROP DOWN BOX BESIDE “ACT AS PROXY” CLICK THE NAME OF THE PERSON YOU ARE THE PROXY FOR CLICK THE NAME OF THE PERSON YOU ARE THE PROXY FOR CLICK THE “SELECT” BUTTON CLICK THE “SELECT” BUTTON

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10 TIME SHEET SELECTION ALL DEPARTMENTS THAT YOU HAVE ACCESS TO WILL BE SHOWING ALL DEPARTMENTS THAT YOU HAVE ACCESS TO WILL BE SHOWING SELECT THE DEPT YOU WISH TO SEE THE TIME SHEETS FOR SELECT THE DEPT YOU WISH TO SEE THE TIME SHEETS FOR CLICK THE SELECTION DOT UNDER MY CHOICE AND SELECT THE APPROPRIATE PAY PERIOD CLICK THE SELECTION DOT UNDER MY CHOICE AND SELECT THE APPROPRIATE PAY PERIOD CLICK THE “SELECT” BUTTON CLICK THE “SELECT” BUTTON

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12 TRACKING AND APPROVAL PENDING: IS READY FOR APPROVAL PENDING: IS READY FOR APPROVAL IN PROGRESS: TIME SHEET IS STARTED BUT NOT SUBMITTED IN PROGRESS: TIME SHEET IS STARTED BUT NOT SUBMITTED ERROR: SOMETHING IS WRONG, CALL SHERRI IN PAYROLL EXT 2565 ERROR: SOMETHING IS WRONG, CALL SHERRI IN PAYROLL EXT 2565 NOT STARTED: THE TIME SHEET HAS NOT BEEN OPENED BY THE EMPLOYEE NOT STARTED: THE TIME SHEET HAS NOT BEEN OPENED BY THE EMPLOYEE RETURNED FOR CORRECTION: IF PAYROLL HAD TO MAKE CHANGES IT IS POSSIBLE THAT WE MAY HAVE RETURNED THE TIME SHEET TO BE “RESTARTED”, OR THE SUPERVISOR HAS RETURNED IT DUE TO AN ENTRY ERROR RETURNED FOR CORRECTION: IF PAYROLL HAD TO MAKE CHANGES IT IS POSSIBLE THAT WE MAY HAVE RETURNED THE TIME SHEET TO BE “RESTARTED”, OR THE SUPERVISOR HAS RETURNED IT DUE TO AN ENTRY ERROR

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14 CHECKING THE TIMESHEET CLICK ON THE EMPLOYEE’S NAME TO OPEN THE TIME SHEET CLICK ON THE EMPLOYEE’S NAME TO OPEN THE TIME SHEET VERIFY THE EARN CODE USED VERIFY THE EARN CODE USED VERIFY THE SHIFT ENTERED (ALWAYS SHIFT 1) VERIFY THE SHIFT ENTERED (ALWAYS SHIFT 1) VERIFY THE DAYS AND HOURS WORKED VERIFY THE DAYS AND HOURS WORKED IF ALL IS CORRECT CLICK ON THE “APPROVE” BUTTON IF ALL IS CORRECT CLICK ON THE “APPROVE” BUTTON

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16 INCORRECT TIME SHEETS CLICK ON “ADD COMMENT” TYPE IN COMMENT CLICK ON “SAVE”, THEN CLICK ON “PREVIOUS MENU” CLICK ON “ADD COMMENT” TYPE IN COMMENT CLICK ON “SAVE”, THEN CLICK ON “PREVIOUS MENU” CLICK ON “RETURN FOR CORRECTION” CLICK ON “RETURN FOR CORRECTION” EMPLOYEE MUST MAKE THE CHANGES AND RESUBMIT, SUPERVISOR MUST CHECK THE TIME SHEET AGAIN AND APPROVE IF EVERYTHING IS CORRECT EMPLOYEE MUST MAKE THE CHANGES AND RESUBMIT, SUPERVISOR MUST CHECK THE TIME SHEET AGAIN AND APPROVE IF EVERYTHING IS CORRECT

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19 PAYROLL COMPLETE ONCE ALL TIME SHEETS YOU ARE RESPONSIBLE FOR HAVE BEEN APPROVED YOU ARE DONE. ONCE ALL TIME SHEETS YOU ARE RESPONSIBLE FOR HAVE BEEN APPROVED YOU ARE DONE. PAYROLL WILL RUN A PROCESS: ALL THE WEB TIME SHEETS WILL PULL INTO (PHAHOUR) PAYROLL WILL RUN A PROCESS: ALL THE WEB TIME SHEETS WILL PULL INTO (PHAHOUR) IF AN ERROR IS BROUGHT TO YOUR ATTENTION AFTER THE TIME SHEETS HAVE BEEN APPROVED SEND AN TO YVETTE POLITE WITH THE CHANGE YOU NEED MADE SHE WILL HAVE TO MAKE THE CHANGE ONCE THE TIME SHEETS ARE IN (PHAHOUR) IF AN ERROR IS BROUGHT TO YOUR ATTENTION AFTER THE TIME SHEETS HAVE BEEN APPROVED SEND AN TO YVETTE POLITE WITH THE CHANGE YOU NEED MADE SHE WILL HAVE TO MAKE THE CHANGE ONCE THE TIME SHEETS ARE IN (PHAHOUR)

20 MISSED PAYROLL TIME SHEET NOT SUBMITTED TIME SHEET NOT SUBMITTED TIME SHEET RETURNED AND CORRECTIONS NOT MADE AND/OR TIME SHEET NOT RE-SUBMITTED TIME SHEET RETURNED AND CORRECTIONS NOT MADE AND/OR TIME SHEET NOT RE-SUBMITTED AN EXCEL TIME SHEET MUST BE SUBMITTED TO THE SUPERVISOR FOR RETRO PAY WITH THE NEXT PAYROLL AN EXCEL TIME SHEET MUST BE SUBMITTED TO THE SUPERVISOR FOR RETRO PAY WITH THE NEXT PAYROLL RETRO TIME SHEETS MUST BE ENTERED ON (PHAHOUR) BY THE TIMEKEEPER AND TURNED INTO PAYROLL RETRO TIME SHEETS MUST BE ENTERED ON (PHAHOUR) BY THE TIMEKEEPER AND TURNED INTO PAYROLL

21 Timesheets

22 Accessing Web in Banner PHADSUM PHADSUM COA = 1 COA = 1 ORGANIZATION NUMBER ORGANIZATION NUMBER TRANSACTION STATUS TRANSACTION STATUS NOT STARTED NOT STARTED ALL BUT NOT STARTED ALL BUT NOT STARTED PENDING (WAITING FOR APPROVAL) PENDING (WAITING FOR APPROVAL) YEAR (SHOULD DEFAULT) YEAR (SHOULD DEFAULT) PAYROLL ID PAYROLL ID ST OR BW ST OR BW PAYROLL NO: PAYROLL NO: CONTROL PAGE DOWN CONTROL PAGE DOWN

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24 NAVIGATION OF PHADSUM USING THE OPTIONS TAB USING THE OPTIONS TAB VIEW TIME DETAIL (PHAHOUR) VIEW TIME DETAIL (PHAHOUR) APPROVE OR ACKNOWLEDGE ALL APPROVE OR ACKNOWLEDGE ALL APPLY ALL ACTIONS APPLY ALL ACTIONS VIEW OR ENTER COMMENTS VIEW OR ENTER COMMENTS VIEW ROUTING QUEUE VIEW ROUTING QUEUE VIEW ERRORS OR WARNINGS VIEW ERRORS OR WARNINGS

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26 VIEWING HOURS ENTERED PHATIME PHATIME ALSO ACCESSIBLE THROUGH OPTIONS “VIEW OR CHANGE TIME DETAIL” ALSO ACCESSIBLE THROUGH OPTIONS “VIEW OR CHANGE TIME DETAIL” SLIDE SCROLL BAR AT BOTTOM TO VIEW REMAINDER OF HOURS ENTERED SLIDE SCROLL BAR AT BOTTOM TO VIEW REMAINDER OF HOURS ENTERED

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28 NAVIGATION OF PHATIME USING THE OPTIONS TAB USING THE OPTIONS TAB TIME CARDS CAN BE APPROVED OR RETURNED TIME CARDS CAN BE APPROVED OR RETURNED ROUTING CAN BE VIEWED ROUTING CAN BE VIEWED ERRORS CAN BE VIEWED ERRORS CAN BE VIEWED VIEW LEAVE TIME AVAILABLE (BW) VIEW LEAVE TIME AVAILABLE (BW) IN THE ID FIELD ARROW DOWN TO THE NEXT AVAILABLE TIME SHEET IN THE ID FIELD ARROW DOWN TO THE NEXT AVAILABLE TIME SHEET DBL CLICK ON THE HOURS TO SEE THE TIME CLOCKED IN AND OUT DBL CLICK ON THE HOURS TO SEE THE TIME CLOCKED IN AND OUT

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31 INS AND OUTS ON PHATIME USING THE OPTIONS TAB USING THE OPTIONS TAB VIEW ERRORS VIEW ERRORS GO TO NEXT DAY GO TO NEXT DAY


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