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SUPERVISORS - Please silence all cellular phones and devices. - Remember to sign-in. RI BOARD OF ELECTIONS - Supervisor portion takes approx. 1 hour total.

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Presentation on theme: "SUPERVISORS - Please silence all cellular phones and devices. - Remember to sign-in. RI BOARD OF ELECTIONS - Supervisor portion takes approx. 1 hour total."— Presentation transcript:

1 SUPERVISORS - Please silence all cellular phones and devices. - Remember to sign-in. RI BOARD OF ELECTIONS - Supervisor portion takes approx. 1 hour total. - Moderator/Clerk portion takes additional 2 hrs. - If you leave early you cannot work. PORTION

2 Election Official Oath Do you swear to faithfully execute the office of election official and will, to the best of your ability, preserve, protect, and defend the constitution of the United States, the constitution of the State of Rhode Island, and all the election laws and rights of the people thereof?

3 Voting by emergency mail ballot If you are working in a polling place where you don’t vote, you can vote an emergency mail ballot at your local Board of Canvassers. The deadline is day before the election at 4 p.m. You cannot leave your assigned polling place on election day unless you are replaced.

4 What’s new ID is now required to vote. Cell phone use is prohibited in the polling place, except for election officials for election-related issues. Text messaging is allowed. Cameras are allowed outside the enclosed voting area.

5 IMPORTANT Poll opening times vary Polls close at 8:00 P.M.


7 Warden/Moderator  Supervises the polling place  Responsible for the Voting Equipment  Notary for Day – Signs All Affidavits Clerk  Files and manages all paperwork  Voids & Reissues ballots  Handles Voter Affirmation  Handles Provisional Voting Supervisor  Verifies voters are on the precinct voting list  Issues ballots and ballot applications to voters  Assists Voters as Pair if Necessary Positions

8 Arrival time Arrive at your polling place at least 45 minutes your scheduled to open.

9 Diagram This diagram can be found in Warden/Moderator’s supply bag. Blue area is a restricted area Automark must be setup facing away from booths and at this end Tables must be placed correctly Secure all extension cords! Place a pen in each booth

10 Supplies from the State Inside the Blue Supply Box are 4 bags Warden/Moderator’s supply bag Clerk’s supply bag Supervisors’ supply bag Provisional voting supply bag The following communities will have a bag of Spanish posters and forms: Providence Pawtucket Central Falls

11 Checklists Each position has a checklist It’s also in Chapter 8 of your books!

12 Organize your supplies & table Review your inventory list on the cover sheet of your supply bag. Each bipartisan pair should have a poll book, secrecy sleeves, ballot applications, and ballots. The poll book is issued by the Board of Canvassers. One bipartisan pair may have a book divided A-L, and the other bipartisan pair may have M-Z.

13 Organize your supplies & table Place one package of each color of ballots and ballot applications between the bipartisan pairs. Keep ballot applications in numerical order. Place any other official forms on the table such as “Assistance” forms, “Signing with a Mark” forms, etc.



16 Nametags Please ensure all pollworkers wear name tags.

17 Provisional VotingVoting RightsFraud Penalties Powers & Duties Outside Only Near Exit Inside Outside Only Sample ballots POSTERS MUST BE TAPED ON THE WALL Outside & Inside

18 Check voters in (Under RI state law) All voters must present an acceptable form of ID. Various Photo ID or Non-Photo ID are acceptable (list on next slide).

19 Check voters in (Under RI state law) RI driver license RI voter ID card U.S. Passport ID issued by a U.S. educational institution U.S. Military ID card ID issued by the U.S. or State of RI Government-issued medical card Photo ID Must have voter’s photo. If it has an expiration date, it cannot be expired. Address not important. Employee identification card ID issued by a commercial establishment Credit or debit card Health club card Insurance plan card Public housing card

20 Check voters in (Under RI state law) Utility bill Bank statement Document issued by a government agency Non-Photo ID Lease or rental statement Student identification Tuition statement or bill Insurance plan card Birth Certificate Social Security card Government-issued medical card The following items must contain the voter’s name and address and must have been issued after November 2, 2010: These 3 items are not acceptable for voters listed on the poll book as “HAVA ID Required”:

21 Check voters in (Under RI state law) Each voter must state their FULL NAME and ADDRESS. Find the voter’s name, address in the poll book and verify name and address is correct. Verify the voter’s party affiliation.

22 Check voters in (Under RI state law) Democrat voters receive a blue ballot. Republican voters receive a yellow ballot. Unaffiliated voters choose a blue or yellow ballot. If the voter disputes their party affiliation, send them to the clerk.

23 Check voters in (Under RI state law) You must repeat only the name and address in a loud and clear voice. If there is a problem send the voter to the Clerk (i.e. the voter’s name cannot be found).

24 Check voters in Important Message Remove the voter’s label from the right of their name, unless you need to send the voter to the Clerk because of a special message.

25 Check voters in Have the voter sign a ballot application Stick voter’s label here Supervisors initial here Voter signs here 001 Keep in numerical order

26 Check voters in Put the ballot application on the spindle provided OR You may be issued either type of spindle. Place voided ballot applications sideways on the spindle.

27 Check voters in Place a ballot in a secrecy sleeve and hand it to the voter. Do not pre-fill the secrecy sleeves. Instruct the voter as to the proper way to mark the ballot (use demo pad)

28 Check voters in Direct the voter to an available voting booth. Instruct the voter to place their ballot in the Eagle when they have finished marking it.



31 Check voters in This means the voter cannot present a birth certificate, Social Security card, or government-issued medical card as valid ID. Special Message: ID Required

32 Check voters in Send the voter to the Clerk. Special Message: Affirmation Required

33 Check voters in Send the voter to the Clerk Special Message: Applied for Mail Ballot

34 Check voters in The Warden/Moderator appoints a bipartisan pair or Supervisors. The pair may assist the voter in reading and marking the ballot if necessary. Other pair of Supervisors must handle all voters during this process. No affidavit is required in this case. If a voter needs assistance because they are blind, disabled, or unable to read and write English:

35 Assistance Only Union representative or employer cannot assist voter. Form must be completed and signed.

36 Voter Who Cannot Sign If a voter cannot sign the ballot application, complete this form, and place on the spindle with the ballot application:

37 Visually Impaired If a voter has a visual impairment, offer them this magnifying sheet to use:

38 Straight Party A voter may choose to vote for all candidates of a political party by connecting the head and tail of the arrow next to the Party name of their choice. If the voter makes a selection under Straight Party but votes for any candidates in a race, the straight party choice will not apply to that race.

39 Write-In Votes A voter may choose to cast a write-in vote by writing a person’s name in the space provided and connecting the head and tail of the arrow next to the name. Voters cannot put any labels or stickers in the write-in space. This may damage the machine. The Eagle places write-in ballots into compartment #1 of the Eagle.

40 State Law Voters with a disability and the elderly get priority in line if necessary. Children under 13 allowed in booth with voter. Pollworkers, checkers, or watchers cannot display campaign materials.

41 State Law Voters are allowed to enter the polling place with campaign materials! No one can leave the polling place with an official ballot. 10 minutes allowed in booth under law. No electioneering within 50 feet of entrance to building.

42 Designated Supervisor One Supervisor will be designated by the Warden/Moderator to deliver the memory pack and red bag immediately to the Board of Canvassers. The designated Supervisor does not need to return to the polling place.

43 Closing the polling place Put all state posters, signs, supplies and unused forms in the state’s blue supply box where you found them at the opening of the polls. Fold up and close all voting booths, and place them next to the Eagle and AutoMARK in a secure area.

44 Affidavit of the Supervisors All four Supervisors must sign the “Affidavit of the Supervisors”. Place this form into Board of Canvassers return bag.

45 Closing the polling place Help the Warden/Moderator take the ballots out of the Eagle. Help the Warden/Moderator put the AutoMARK back in the case. Wait until you’re dismissed by the Warden/Moderator.

46 Thank You Supervisors! Read your books and take them to the polling place with you! Wardens/Moderators & Clerks must remain

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