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LEADERSHIP RETREAT September 30, 2013 Harris Ranch, South Ballroom.

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Presentation on theme: "LEADERSHIP RETREAT September 30, 2013 Harris Ranch, South Ballroom."— Presentation transcript:

1 LEADERSHIP RETREAT September 30, 2013 Harris Ranch, South Ballroom

2 Capital Investments Welcome and Opening Remarks Frank Gornick, Chancellor

3 Capital Investments Collective Bargaining Agreement Changes Becky Cazares, Director of Human Resources Ken Stoppenbrink, Deputy Chancellor

4 Capital Investments Collective Bargaining Update The District and CSEA began negotiations in October 2012 and an agreement was reached in April The District and CTA began negotiations in June 2012 and an agreement was reached in May New collective bargaining agreements (CBA) cover

5 Capital Investments California School Employees Association (CSEA)

6 Capital Investments CSEA Key Highlights Article 1: Recognition – Agreement to allow for temporary appointment on new positions for ninety (90) days pending negotiations.

7 Capital Investments CSEA Key Highlights Article 6: Compensation & Benefits – Memorandum of Understanding Allows for a 2% wage increase effective May 1, 2013 for the school year only (paid out by stipend) Effective October 1, 2013, the maximum District contribution shall be a sum which, for calculation purposes, shall be the monthly amount necessary to pay 100% of the premium for the 80% plan offered by SISC.

8 Capital Investments CSEA Key Highlights Article 6: Compensation & Benefits (continued…) – Effective July 1, 2013, salaries shall be based on the salary schedule which reflects a “squaring up” of a 5% increase per step and 2.5% per range. On July 1, 2013, employees shall be placed on the step nearest, but not less than, their step on the former schedule as of June 30, 2013.

9 Capital Investments CSEA Key Highlights Article 6: Compensation & Benefits (continued…) – Classification Study Commencing July 1, 2013, on his or her anniversary date, each unit member shall be placed on the recommended range identified in the study, and on the corresponding step that is nearest, but not less than, his or her current step. Any disputes related to this process shall be resolved through the appeal process.

10 Capital Investments CSEA Key Highlights Article 6: Compensation & Benefits (continued…) – On their anniversary date, unit members will advance one step per year of service provided the unit member has no formal disciplinary charges pending or adversely adjudicated against him or her during the prior year. If pending charges are dismissed or withdrawn, the step increase will be reinstated retroactively.

11 Capital Investments CSEA Key Highlights Article 6: Compensation & Benefits (continued…) – Through the term of this agreement, the maximum District contribution shall be a sum necessary to pay 100% of the 80% plan.

12 Capital Investments CSEA Key Highlights Article 7: Hours & Overtime – If compensatory time off is not used within twelve (12) calendar months, the employee shall be paid for the overtime as quickly as practicable. – A check for 100% of the balance due, less statutory withholdings, shall be to the employee within five (5) business days if there is a payroll error.

13 Capital Investments CSEA Key Highlights Article 11: Classification, Reclassification and Abolition of Positions – During the recruitment process, the District may fill the vacancies for not more than ninety (90) days with a substitute.

14 Capital Investments CSEA Key Highlights Article 16: Leaves – Unit members may use up to five (5) days per fiscal year of accumulated sick leave for Personal Business. Personal business days do not carry over from year to year and must be used in the year in which they are designated.

15 Capital Investments CSEA Key Highlights Article 17: Grievance Procedure – Failure of the District to respond within the time limitation shall allow the grievant the right to appeal to the next step. Failure of the grievant to appeal within the time limits set forth shall render the grievance resolved on the basis of the district’s response.

16 Capital Investments CSEA Key Highlights Article 18: Safety and Fitness – Added language to include all other District fitness facilities.

17 Capital Investments California Teachers Association (CTA)

18 Capital Investments CTA Key Highlights Article 2: Association Rights – Added language stipulating release time for each Academic Senate President, Curriculum Committee Chair, and SLO Coordinator (40% each) – All release time, stipend, or extended duties contract, with the exception of the WHCFA President, shall have a job description and expected outcomes approved by the College President and Chancellor.

19 Capital Investments CTA Key Highlights Article 4: Evaluation Procedure – Language was added in order to clarify and define the process and also what is allowed to be a part of the process. – Evaluation forms were updated. (See Handout)

20 Capital Investments CTA Key Highlights Article 5: Calendar – Effective July 1, 2013, total faculty work days were increased from 177 to 179 adding 2 additional Professional Development Days. – Language was added to reflect the purpose of the Professional Development Days and attendance at these functions. – Additional language was added regarding Flex Days. (See Handout)

21 Capital Investments CTA Key Highlights Article 6: Workload – Added language that would allow instructors teaching a portion of their load online to hold a portion of their office hours online.

22 Capital Investments CTA Key Highlights Article 7: Workload Reduction/Part-Time – Added a statement which states this Article is in compliance with Education Code sections and

23 Capital Investments CTA Key Highlights Article 8: Compensation – The salary schedule for was increased by 3% effective July 1, – For and , each cell of the salary schedule shall be increased by the greater amount of 3% or the state funded COLA percentage effective July 1 st of that year.

24 Capital Investments CTA Key Highlights Article 14: Grievance Procedure – Updated language and forms to reflect proper procedure. – Added language stipulating if the grievant does not comply with the time limits set forth in this Article, it shall be considered settled on the basis of the last decision rendered. If the District does not comply with the timelines, the grievant may advance to the next level. (See Handout)

25 Capital Investments CTA Key Highlights Article 20: Distance Learning – The class size stipend for an online or video-conference class with 51 or more has increased to $1,250. – Language has been added stating that if a class size on all sides would normally be considered full, either an instructor will be assigned to each section or the video- conference instructor shall receive load credit for all sides.

26 Capital Investments CTA Key Highlights Article 23: Student Grievance/Complaint Procedure (New) – Referencing student grievances and complaints shall be handled in accordance with applicable Board policies and procedures. (See Handout)

27 Capital Investments CTA Key Highlights Article 24: Term – The term of this agreement is July 1, 2013-June 30, 2016.

28 Capital Investments Questions?

29 Capital Investments Hiring Procedures Becky Cazares, Director of Human Resources Ken Stoppenbrink, Deputy Chancellor

30 Capital Investments Recruitment and Selection All vacancies are advertised via the Internet, newspaper, and other media depending on the position (e.g. distribution, etc.) A minimum 15-day recruitment period is established for all positions unless otherwise extended. Applicants are required to submit an application and resume. Transcripts and other supplemental material may be requested. Any pre-employment testing should be monitored by the Human Resources Department. The composition of the committee is determined based on the procedure for the classification of the position being hired. The Director of Human Resources, or designee, reviews all applications for minimum qualifications. Those meeting the requirements will be forwarded to the committee.

31 Capital Investments Recruitment and Selection: Getting Started Complete the Request for Position to be Filled (RTF) form. – This form is required for ALL positions with the exception of student workers. – If recruiting for a new position that currently does not exist, a new job description will need to be developed and approved by Chancellor’s Executive Cabinet before moving forward for Board of Trustees approval. – If recruiting for a new classified position that currently does not exist, a new job description will need to be developed and approved by CSEA before moving forward to Chancellor’s Executive Cabinet and the Board of Trustees for approval. Once approved, Human Resources staff will post the position for the standard recruitment period.

32 Capital Investments Recruitment and Selection: Responsibilities of the Committee Create paper screening forms and interview questions. Select a chairperson to guide committee. The Equal Employment Opportunity (EEO) Representative distributes the appropriate policy relevant to the classification of the position to be hired, along with the appendices explaining each members’ duties and responsibilities. Serve on assigned committee from beginning to end. The number of applicants to be interviewed is determined by the hiring manager and interviews are conducted by the committee. After the interview process is complete, the committee forwards their recommendations to the hiring manager for consideration. All communication with candidates is done through the Human Resources Department.

33 Capital Investments Recruitment and Selection: Salary Placement Administrative/Management/Confidential Employees – Range is already determined by job description. Step placement is based on a variety of factors (current salary, experience, etc.). Classified Employees – Range is already determined by job description. Step placement is based on a variety of factors (current salary, experience, etc.). – CBA requires an increase of 4.75% when a classified employee is promoted. Certificated Employees – Column placement is based on education (units) and step placement is based on experience. New certificated staff are placed no higher than step 10.

34 Capital Investments Recruitment and Selection: Confidentiality Interview records and committee notes are treated as confidential information by everyone involved in the hiring process which shows high regard for candidates and enhances the fairness of discussions and decisions. Each committee member is responsible for maintaining strict confidentiality which includes, but is not limited to, the names of applicants and their qualifications; scores or ratings from paper screening; scores or ratings from interviews; any conversations held during screening committee meetings; or any other information provided throughout the selection process.

35 Capital Investments Questions?

36 Capital Investments Educational Services and Workforce Development Portal Site Stu Van Horn, Vice Chancellor of Educational Services and Workforce Development

37 Capital Investments services-workforce/ https://my.whccd.edu/depts/eswd/default.aspx

38 Capital Investments One Year Registration Keith Stearns, Associate Vice Chancellor of Academic and Information Services/Registrar

39 Capital Investments Registration History Past to 2010 – Priority registration for special groups only – Added early registration for unit levels – Added educational plan requirement – Added high school students with educational plan, assessment, orientation, and FAFSA – Year round schedule implemented Students encouraged to add spring classes to “preferred list”

40 Capital Investments Preferred Seats

41 Capital Investments The Next Step One Year Registration In April 2014, registration will open for all three semesters in the academic year: – 2014 Summer – 2014 Fall – 2015 Spring Will allow students to plan/guarantee their full academic year schedule Should increase our fall to spring retention

42 Capital Investments Preliminary Project Overview 1.Get the word out A.Incorporate in our high school outreach B.Marketing to our new and continuing students C.Changing messages on our registration and search sites 2.Minor changes to registration screens for each term and need to modify a few registration rules

43 Capital Investments Preliminary Project Overview (continued…) 3.Adjust Registration Procedure (AP 5055) A.Need to realign with new Title 5 regulations B.Current unit levels (45) are designed to allow completion in one term C.Want to reward students who complete 15 units in fall and are enrolled in 15 units in spring D.Considering a 30 unit level of early registration E.Need to run some data on where students would fall

44 Capital Investments Preliminary Project Overview (continued…) 4.Student payment A.Attempt to keep payment process close to the same B.Student will pay for 2015 spring sections on November 1, 2014, not at time of registration C.We will need some consulting help with the billing changes

45 Capital Investments Preliminary Project Overview (continued…) 5.Prerequisite process needs adapting and fixing 6.Additional time and information to construct a firm spring schedule 7.Financial aid A.Issues with transmitting financial aid when future fees are owed B.Verify other financial aid processes not impacted

46 Capital Investments Questions?

47 Capital Investments Federal Loans Stu Van Horn, Vice Chancellor of Ed Services and Workforce Development Sandy McGlothlin, Vice President of Student Services, WHC Coalinga Sylvia Dorsey-Robinson, Vice President of Student Services, WHC Lemoore Deborah Soria, Director of Financial Aid, WHC Lemoore

48 Capital Investments Understanding Student Loans Federal Loans and Awards – Federal Perkins Loan – Direct Subsidized Loan – Direct Unsubsidized Loan – Direct PLUS Loan

49 Capital Investments Loan Default Rates 2009 – 3 Year Cohort Default Rate

50 Capital Investments Loan Default Rates 2010 – 3 Year Cohort Default Rate

51 Capital Investments Number of Student Loans Awarded Number of students awarded a student loan:

52 Capital Investments Factors to Consider If WHCCD stays in the loan business: – What initiatives will be essential in reducing the loan default rates? – What student education initiatives need to be developed or strengthened? If WHCCD gets out of the loan business: – What is the exit plan and student communication needs? – What is the impact for students that are entering a 3 semester, Spring 2014 program? – What communications need to happen with constituents?

53 Capital Investments Alternatives to Loans Work study Alternative loans funded by outside lenders such as Wells Fargo and Salle Mae Expand fee pay and institutional support Increase financial literacy initiatives

54 Capital Investments True Story of a Student Began first semester in spring 2010 Received Board of Governors Grant (BOGG) fee waiver Received full book award from Department of Rehabilitation Received monthly bus pass from Department of Rehabilitation Took out first loan in Spring 2011 Has maintained continuous enrollment to present Has continued to receive BOGG, book award, bus passes, and loans In danger of not making satisfactory academic progress (SAP) Has amassed a total of $21,500 in student loans Probable Outcome: Student will enter loan default

55 Capital Investments Recommendations Re-examine the current structure of the financial aid offices – Explore what functions can be performed by one or two vs. multiples – Analyze ways to increase efficiency, minimize redundancies, and reduce possible error rates and delinquencies in Federal, State, and District requirements Explore ways to streamline financial aid with other student supports – Student federal grants, scholarships, career exploration, internships, and jobs

56 Capital Investments Questions?

57 Capital Investments Accreditation Update Carole Goldsmith, President, WHC Coalinga Don Warkentin, President, WHC Lemoore

58 Capital Investments Accreditation Midterm Report Timeline September 1, 2013 – October 15, 2013 Distribution of draft report to college constituency groups for review and approval Academic Senate Student Services Group Instructional Learning Areas October 16, 2013 – November 30, 2013 Distribution to college governance groups for review and approval WHC Coalinga College Planning Council (CPC) WHC Lemoore Planning and Governance Council (PGC) November 2013Chancellor’s Executive Cabinet review December 2013Chancellor’s Executive Cabinet approval December 2013Board of Trustees first reading January 2014Board of Trustees approval February 2014Midterm reports to be printed March 2014Midterm reports to be mailed to Accrediting Commission for Community and Junior Colleges (ACCJC)

59 Capital Investments Lumina Program Degree Qualifications Profile (DQP) West Hills College Coalinga

60 Capital Investments Up to now… Committee attended ACCJC Webinar Clarified the 5 categories – Broad knowledge; Specialized knowledge; Intellectual skills; Applied skills; and Civic learning Mapped Program Level SLOs – AOJ edited previously written PSLOs – AG incorporated national “tasks”

61 Capital Investments Going forward… Fall semester – Finalize Program Level SLOs for AOJ and AG DQP Worksheet AG – Incorporate General Education courses – Map course level SLOs Spring semester – Present findings to faculty on Flex Day – Make curriculum changes, if needed – Work on assessment of course level SLOs – Decide on an electronic system to track student data

62 Capital Investments Questions?

63 Capital Investments Achieving the Dream West Hills College Lemoore

64 Capital Investments

65 Capital Investments LUNCH BREAK

66 Capital Investments Title V Grant / Technology Discussion

67 Capital Investments Apple Education / Apple, Inc. Discussion Frank Gornick, Chancellor

68 Capital Investments Contract Authorizations Frank Gornick, Chancellor

69 Capital Investments Flowchart Step 1: College President Review and Approval (College level requests) OR Vice Chancellor Review and Approval (District level requests) Step 2: Deputy Chancellor Review and Approval (All levels) Step 3: Chancellor Review and Approval (All levels) Before engaging the following services, the review and approval process must be followed: Legal Services District Architect Services Other Consultant Services

70 Capital Investments Update on Bond Measures and Energy Projects Frank Gornick, Chancellor Ken Stoppenbrink, Deputy Chancellor

71 Capital Investments Bond Measures Update SFID 1: North District Center, Firebaugh has approximately $6 million in funding available for their match for new construction and some small projects. SFID 2: West Hills College Coalinga has expended all of the $11 million and there are no remaining funds available. SFID 3: West Hills College Lemoore currently has approximately $7 million left in Series B bond funds and has authority to issue an additional $12 million. These funds are needed to pay for the student union and other projects such as a learning center in Avenal.

72 Capital Investments Energy Projects Update Solar field in progress at West Hills College Coalinga Farm of the Future Energy audit has been started through the Energy Commission

73 Capital Investments Upcoming Projects Update Carole Goldsmith, President, WHC Coalinga Don Warkentin, President, WHC Lemoore

74 Capital Investments WHC Coalinga – Facilities Update Educational Plan update has begun and includes a Facility Master Plan as module in planning document Mendota High School – Agreement proposed layout for Health Careers pending San Joaquin Resource Center project is completed – Classes will begin in the spring – Ribbon cutting scheduled

75 Capital Investments Workforce One Stop at WHC Coalinga

76 Capital Investments Solar Farm at the Farm of the Future

77 Capital Investments North District Center Site Improvements, Phase 1 98% complete Soil preparation is complete Second application of amendments –complete Sod is in to control dust and allow for a temporary green space Temporary fence has been repaired and will be stained

78 Capital Investments Master Planning for New North District Center Held planning meeting with City of Firebaugh and County Library Faculty and staff planning session scheduled

79 Capital Investments Scheduled Maintenance Projects Campus irrigation improvements – Installation by M&O in progress, 75% complete Men’s dorm roof patch and recoat – On hold Dorm ceiling repairs – On hold Sump pump replacement/alarming – On hold SAM building repairs – On hold EMS upgrade – Work in progress, 55% complete IDF H-Wing AC removal/replacement and installation – In progress

80 Capital Investments WHC Coalinga – College Redesign

81 Capital Investments WHC Lemoore – Student Center View WHCL Student Union

82 Capital Investments Total Cost of Ownership (TCO) Ingredients Frank Gornick, Chancellor Ken Stoppenbrink, Deputy Chancellor

83 Capital Investments Assumptions and Project Scope Determine Assumptions – Square footage of facility – Square footage of site – Site grounds/acreage – Term of ownership – Renovation cycle – Ownership – Decommissioning Determine Project Scope

84 Capital Investments Ingredients Planning/Acquisition Project Construction Operations and Maintenance Recapitalization Decommissioning/Building Reuse Recycling Funding Analysis – Operations Budget Impact

85 Capital Investments Other Business

86 Capital Investments Have a great week!


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