Presentation on theme: "Girl Scouts of Eastern Pennsylvania Fall 2014 L.E.A.D. Meeting."— Presentation transcript:
Girl Scouts of Eastern Pennsylvania Fall 2014 L.E.A.D. Meeting
State of the Council Kim E. Fraites-Dow
2014 -2015 Strategic Priorities 1.Focus on Innovation, diversity and inclusion. 2.Retain and grow girl and adult membership. 3.Deliver relevant and fun leadership experience. 4.Evaluate and invest in the volunteer structure and experiences. 5.Develop a viable partnership strategy. 6.Expand and diversify funding. 7.Recruit, retain, and engage talented staff. 8.Invest in camps as a tool for leadership development. 9.Improve and refine our infrastructure systems and communications. GSEP - 3
Girl Membership Plan MY2015 EngagementInitiativesTotal School Year (Troops) 31,6002,95034,550 School Year (Series) 01,850 Summer03,900 Total31,6008,70040,300
MY15: A Focus on The Waiting Girl Troop Size Expectations Clearly Communicated to New Leaders Regular Troop Capacity Reviews to determine Placement opportunities Operational Volunteer Recruitment Campaign and Events Increased Parent and Troop Leader Communications GSEP NewsGSEP News Early Bird Troop Leader Registration for MY16 BREAKING NEWS: Pace of Placement is Accelerating!!! October through December 2013, placed 242 Girls In one month of October 2014, placed 337 Girls
Summer Camp 2014 Added camp weeks Increased marketing Built in WOW factors including: o Stand-Up Paddleboards o Critter Cabin, o Gaga Pits, o Outdoor Stage o Nature Posts Our new friends in the critter cabin!
Outdoor Program Vision Phase I Project Update Just finished Design Development for Phase I Zoning and land development approvals under review Shoemaker Construction Company for pre- construction Some Phase I project components complete by June 2015 Construction begin August 2015, completion March 2016 GSEP - 7 Increasing Year-Round Opportunities at: Shelly Ridge, Laughing Waters, & Mosey Wood
Phase I: Project Components GSEP - 8 SHELLY RIDGE STEM & Intro to Camp Renovate Preston for On-Site Ranger Low ropes course Year-Round Lodge with 56 beds Year-Round Activity Center Air Condition Smith Lodge LAUGHING WATERS Health & Wellness Adventure Elements – low /high ropes Renovate outdoor court Renovated camp office/staff quarters Male accommodations Year-Round Activity Center MOSEY WOOD Adventure & Water Zip lines, high/low ropes, climbing tower New swimming dock Renovate changing hut New waterfront equipment Renovate Lakeside Cabin for Year-Round Year-Round Lodge with 56 beds June 2015 Completion June 2016 Completion
GSEP - 9 Laughing Waters Activity Center
GSEP - 10 Shelly Ridge & Mosey Wood Lodge
GSEP - 11 Shelly Ridge Activity Center
Capital Campaign Gift Chart GSEP - 12 Three Year Campaign (3 - 5 Year Pledge Cycles) Gift Range Gifts Required Prospects Required (4:1 Ratio)SubtotalCumulative Total Cumulative Percentage $1,000,00014 20% $500,000312$1,500,000$2,500,00030% $250,000416$1,000,000$3,500,00020% $100,000416$400,000$3,900,0008% $50,000520$250,000$4,150,0005% $25,000624$150,000$4,300,0003% $10,0001040$100,000$4,400,0002% < $10,0005002000$600,000$5,000,00012% Total5272,132$5,000,000 100%
National Council Session Joan Hannahoe
53 rd GSUSA National Council Session Salt Lake City, Utah – October 16-19, 2014 More than 6,600 people attended the event GSEP sent: 22 delegates (16 adults and 6 girls) 10 GSLI (Girl Scout Leadership Institute) girls 7 staff and 21 visitors From 112 Councils, there were: 1,172 girl and adult delegates 900 girls who participated in GSLI Discussion on Outdoor Experiences in Girl Scouting using term “No Girl Left Behind.” GSUSA announced release of 4 new outdoor badges on March 12, 2015. One for each age level, Brownies through Seniors. Next Girl Scout National Convention: Columbus, Ohio - 2017
Every person accepting the principles of the Girl Scout Movement and desiring to be a member of the Girl Scout Movement in the United States of America shall pay [annual or lifetime] applicable membership dues to Girl Scouts of the United States of America. This proposal was amended to read: Every person accepting the principles of the Girl Scout Movement and desiring to be a member of the Girl Scout Movement in the United States of America shall pay annual, lifetime or other applicable membership dues to Girl Scouts of the United States of America. 2014 National Council Proposal 1 Flexibility of Dues and Registration Practices
2014 National Council Proposal 2 Reporting Relationship of the CFO The officers of the corporation shall be the President, who shall have the working title Chair of the National Board of Directors; the First and Second Vice Presidents, who shall have the working titles of Vice Chairs; the Secretary; the Treasurer; the Chief Executive Officer; the Chief Financial Officer; and such other officers as the Bylaws my provide. This proposal was amended to read: The officers of the corporation shall be the President, who shall have the working title Chair of the National Board of Directors; the First and Second Vice Presidents, who shall have the working titles of Vice Chairs; the Secretary; the Treasurer; the Chief Executive Officer; and such other officers as the Bylaws my provide. [The Chief Financial Officer will report to the CEO, not to the Board Chair.]
2014 National Council Proposal 3 In recognition of distinguished service, all Past Presidents of Girl Scouts of the United States of America shall be honorary officers and members of the National Council with full voting rights. [The Past Presidents shall be members ex officio of the National Board of Directors without vote except during any period when they may be serving as duly elected members of the National Board of Directors.] The proposal was amended to read: In recognition of distinguished service, all Past Presidents of Girl Scouts of the United States of America shall be honorary officers and members of the National Council with full voting rights.
New Tools for Volunteers www.abcsmartcookieu.com New site for 2015 Cookie Program One location to find marketing tools, clip art, and general program info
New Tools for Volunteers Text Alerts Instructional YouTube Videos Training Touch Points Delivery Station Schedule at www.gsep.org www.gsep.org Addition of The Lincoln University
Important Dates Initial Orders due in Snap December 8, 2014 Mega DropsJanuary 2-11, 2015 Cookie RalliesJanuary 10, 2015 Cookie Program StartJanuary 15, 2015 Swap DayFebruary 21, 2015 National Cookie Weekend February 27-28, 2015 Cookie Program EndsMarch 8, 2015 OCFH DropMarch 14 & 21, 2015
Breakout Sessions Cheryl Hess
Breakout Sessions Each session will consist of group discussions for 15 minutes and group presentations for 15 minutes. 1.Successfully Navigating the Art of Adult Recruitment 2. Conflict Resolution
Adult Recruitment Cheryl Hess & Dale Moelter
Group Discussion – Adult Recruitment 95% of volunteers say they make girls lives better at Girl Scouts (and that makes them happy) 94% of volunteers say they make new friends 88% of Girl Scout volunteers say their volunteer experience with us makes their life better and they stay more active Two thirds of volunteers say Girl Scouts has helped them professionally (Source GSUSA summer pulse poll) Everyone is a potential volunteer…what’s your game plan? Define a successful annual recruitment plan What does a successful recruitment event look like?
What is Conflict? Conflict can come in many shapes and forms. In a Girl Scout setting, what parties experience conflict?
Sources of Conflict Unclear, opposing, or unstated goals Goals Materials, budget, or attention to a project Resources Unclear or conflicting roles Roles About God, the Earth, or how early one must arrive at the airport Beliefs Unclear, mixed messages, or information based on assumptions Communications Equal rights; it is better to err on the side of people’s feelings Values
Conflicts Can be Beneficial “The most intense conflicts if overcome, leave behind a sense of security and calm that is not easily disturbed. It is just these intense conflicts which are needed to produce valuable and lasting results.” ~ Carl Jung Differing opinions and conflict are necessary Effective management of conflict can: Strengthen relationships Increase your effectiveness Develop performance Reduce stress Improve morale Save time, energy, and money Reinforce building courage, confidence, and character To improve relationships, we must start with ourselves
Steps to Address a Conflict 1.Prepare yourself by identifying your goal and motivation 2.Prepare by identifying what you know about their perspective. 3.Identify ways to set a tone to make the conversation comfortable. 4.State your goal 5.Describe the impact of the conflict. 6.Listen. 7.Ask questions to understand. 8.Problem solve. Always seek to understand first!
Managing Emotions Conflict can be difficult to manage People become emotional when in conflict with others Emotions can affect how we manage conflict It is important to: Identify our emotions Manage our emotions when in conflict
How do we manage emotions during conflict? Be self aware Maintain Perspecti ve Assume Positiv e Intent Separat e the person from the problem Restate your needs and theirs
Scenarios/Breakout 1.Two leaders in the same troop are not getting along. They disagree about how they involve the girls in planning, what trips they should go on, and what badges to work on. They have both come to you (the SUM) with their grievances and would like you to mediate the situation. They do not want to split the troop, yet they cannot come to an agreement. 2.It has come to your attention (as an SUM) that your registrar has not been contacting parents or placing girls in troops and you have received many complaints from parents who are waiting to hear from someone about the placement of their daughter. After doing some research, you found that many girls have fallen through the cracks and girl placement is a mess. What should you do?
Scenarios/Breakout 3.You are having difficulty with one of your long time leaders. She doesn’t come to service unit meetings, she doesn’t turn in any of her paperwork in a timely manner, and rarely communicates or gets back to you. You are a new SUM and the previous SUM allowed this but you would like to address it. How do you make this better? 4.A parent contacts you to let you know she is not happy with her daughter’s troop. The parent says the leader is very disorganized, doesn’t communicate well with the parents, and is concerned about the troop funds and how they are being used. According to this parent, none of the cookie profits have been used in the last year and there are no plans on how it will be spent. How do you resolve this situation?