Presentation on theme: "11 Jan Suvidha Kendra (JSK) - A small step towards Good Governance through e-governance JSK Welcomes You !"— Presentation transcript:
11 Jan Suvidha Kendra (JSK) - A small step towards Good Governance through e-governance JSK Welcomes You !
2 Impact Study Rs is the average expenditure borne by an applicant/ aggrieved person just to reach the office of the District Magistrate and to present his case in person. Whether he is satisfied after putting in so much of time, effort, labour and money ? “NO” because his application is lost somewhere in the ocean of papers & excuses… Details
3 What has changed significantly in last 10 years ● Mobile phone penetration (Urban & Rural) (67% coverage as per TRAI report) ● Internet penetration (through PC & mobile phones) ● Integration of Internet, Voice call/ IVRS and SMS ● Continuously decreasing tariff charges for voice call, SMS & Internet ● Public awareness has increased many folds ● Special Acts and Provisions empowering common man like RTI, Lokayukt, Citizen Charter etc. ● Empowered media (Print & Electronic)
4 What has not changed significantly in last 10 years ● Officers behavior when it comes to dealing with common man and their grievances ● Outdated and Out of use systems of grievance handling ● Decreasing manpower ● Inefficient human resource management systems ● Non yielding System of Punishment & Rewards (No Work – No Risk – No Punishment)
55 What is JSK ? JSK is a Telephone (mobile/landline) based e-governance initiative which intends to provide Quick, Easily Accessible, Cost- Time-Labour Effective, Corruption free and a Reliable platform for redressing Public Grievances, which is available 24 x 7.
66 Why Telephone based ? The Most Potent, Readily Available, Easy to use, Cost-Time-Labor Effective mode of communication available today is Telephone (Land Line & Mobile). JSK ensures best possible synergetic use of available telecom features, like - Call based services - SMS based services - Caller Identification services - Mobile & Internet services services - Call Recording Services - Call Conference Services etc
77 Organizational details… JSK is a society registered under Societies Registration Act. DM is the ex-officio Chairman. SSP & CDO Vice-Chairman City Magistrate is member Secretary and DIO,NIC as member Technical All District Level Officers are Members Linked to Lokvani society for common cause.
88 Establishment Details of JSK 3 Computer Systems - (of latest configuration) 2 Telephone lines (with caller-ID) 1 Fax machine Voice Recording System (Automatic Voice Logger) 1 Television Complaints Monitoring S/W developed by NIC, Jhansi in technical consultation with M/s Think Computers, Lucknow Establishment & Expenditure Details
99 Officers/Staff deputed in JSK Three Shifts (8 hours each) are maintained everyday Each shift is managed by 1 - District Level Officer 1 – Manager (outsourced) 2 – Clerks 2 - Computer Operators (outsourced) 2 - Class IV employee (outsourced) Note : All Officers & staff are on temporary deputation from other Departments.
10 HOW JSK Works?
11 Grievances can be lodged 24X7 through Landline/Mobile on (Disaster related complaints) & , and also through FAX and Jan Suvidha Kendra (JSK) Data Flow Diagram Grievances are recorded automatically in a Computer System as an individual audio file with date, telephone no. Grievances are categorised (A/B/C) & entered online on S/W developed by NIC, Jhansi and marked to concerned officer according to importance/severity of grievance As soon as the grievance is registered an unique grievance no. is given/sent to aggrieved person through phone call/ SMS Concerned Officers are intimated telephonically by JSK immediately Marked grievance details are printed along with scanned signature of D.M. concerned and sent by FAX / /special messenger to the concerned officer immediately Disposal details are received from concerned officer (after due enquiry and cross verification of quality with the aggrieved person) are entered online in the S/W Various tailor made Reports are generated online by the website for monitoring in weekly meeting & quality of disposal is also randomly confirmed telephonically by D.M. Different kinds of reports are automatically generated online and are available on website Concerned person is intimated telephonically regarding Disposal by concerned HOD/Officer/Staff Concerned person can obtain the status of disposal by calling JSK SMS to complainant SMS to concerned officer SMS to complainant SMS to officer Daily Deptt. Status SMS to HODs Daily status SMS to Administrators SMS to Comp. SMS to Off. ABC
12 Recent Value Additions to JSK kitty Colour coding of printout based on category (Since 3rd week of Dec’2009) Online data entry & real time updation of data (Since Jan’2010) 100 % cross verification of disposal details received at JSK for ensuring quality (Since Feb’2010) Convergence of JSK with existing public grievance redressal systems like Tehsil Divas and LOKVANI (Since Mar-April’2010) All the grievances are forwarded electronically through to the concerned officers. Inter departmental coordination efforts for grievances involving two or more departments in presence of D.M., SSP, CDO for speedy and qualitative approvals of the disposal (Since June’2010) Registering grievances of common man through ( / / / ) (Since 4th Week of July’2010) ABC Satisfied Partially satisfied Dissatisfied TDLOK IDCVideo RegisterOnline CC
14 Visible Improvements in Public Delivery System Municipal Corporation Primary Education Health Social welfare department Public Distribution System Development Department (MNREGA etc) Jal Nigam & Jal sansthan Electricity Department & others Status
15 JSK has proved its worth in providing additional important services Election Control Room o Complaints / Model Code of Conduct o Communication Plan o Additional Data resource centre Control Room & Call Centre for handling natural calamities Child care Help line Help line for prevention of ragging as per Hon’ble Supreme Court order Nodal single point control room for effective convergence of Tehsil Divas, LOKVANI with JSK General Platform for communication related to important meetings and to pass on important messages to all concerned Nodal centre for cross checking the progress and quality of different development works and flagship projects of Government Board/ University Examinations Call Centre & Control Room Control Room & Call Centre for Wheat/ Paddy purchase Gen. SMS Audio 1Audio 2
16 Benefits of Jan Suvidha Kendra (JSK) JSK Available 24 x 7 Any Person, Any Time From Anywhere Simple & user friendly Respectful Transparent Pro-active Effective Responsive Handle Unresolved Complaints Satisfaction To dissatisfied Improving Delivery of Public Services Good Governance
17 Steps taken for wide publicity of JSK Hoardings and wall paintings (a) at School premises, (b) at important public places, (c) Block Hq's, (d) Tehsil Hq's, (e) Hospitals and (f) District Level Offices. Broadcasting of JJSK Documentary and flash message regarding JSK at local TV channels, FM and Akashwani (AIR), Jhansi and by slides show at cinema halls. Broadcasting SMS to all mobile user through their service providers (SMS to be sent - draft prepared) Regular coverage of events, meetings, action taken through local print and electronic media. Photos
18 U.P. Housing & Development Board, Lucknow U.P. Jhansi Cantonment Board, Jhansi U.P. Power Corporation Ltd., Lucknow The U.P. Government has ordered to roll Jhansi model of Jan Suvidha Kendra in the rest 71 districts of U.P. Election Commission of India, New Delhi (ECI has replicated Jhansi model for all 5 states which went for poll in March’11 – Bihar, West Bengal, Assam, Kerala & Puducherry). CEC Shri Qureshi inaugrated the Election call Centre based on JJSK concept at CEO Office Lucknow on 20 th July’11. Board of Revenue, Lucknow U.P. Successful Replication of Jan Suvidha Kendra (JSK) in … Replication of JSK project in progress … Office of the Chief Information commissioner, U.P. U.P. Samaj Kalyan Deptt., Lucknow JDA – Jhansi, DRM –NE Rly Jhansi & BHEL – Jhansi Govt. of Assam have shown keen interest in JSK and has implemented JSK in distt.New Bongai Gaon on 6 th March’12 & will be replicated in all other districts shortly Photos
19 Awards & Honours to JJSK NASSCOM Social Innovation Honours 2010 Jhansi Jan Suvidha Kendra, Jhansi has been awarded ‘ NASSCOM Social Innovation Honours 2010 ’ from NASSCOM foundation under “ICT led innovation in e-Governance” category in recognition of passion and commitment for e-governance and for aiming for the highest standard of excellence to help bring the government closer to the citizen. It also recognizes the JJSK as completely new approach in the arena of public grievance redressal where citizen can register grievance through mobile or landline phones. The award was given on 09th of Feb.2010 by Hon’ble Chief Minister of Maharashtra and Chairman NASSCOM foundation
20 Monitoring Mechanism proposed at Govt. Level for Good Results Secretary, Grievance Redressal to be designated at C.M. Office, U.P. Every Principal Secretary/ Secretary to monitor and supervise the progress & quality of grivances registered & redressed on daily basis (Online/ summary/ SMS) Supervision & dedicated Monitoring mechanism and setup at HOD & Divisional HQs 50 – 50 policy for Punishment & Appreciation for effective results
21 JSK Integration with other modes of grievance receiving & redressal systems for bringing in uniformity & synergy Present modes of grievance registration Telephone/ Personal visit/ Post/ Fax/ / Online registration/ 100 No.-Police Control Room/ Special Days for Public Grievance/ Media(Electronic & Print) are to be integrated into one system of PGRS ● All the grievances received through above modes are to be categorized into Grievances with Contact No. and Grievances without Contact No. ● All the Grievances with contact nos. to follow present model of JSK and all the Grievances without contact no. to follow the slightly modified model(proposed) of JSK
22 JSK can be implemented Effectively & Successfully in important Offices like… ● Office of Hon’ble C.M.(C.M. Secretariat) ● Chief Secretary Office ● All the departments dealing with flagship projects/ schemes/ programs of U.P. Govt. & Govt. of India ● All the departments directly dealing with public at large like Social Welfare, Rural Development, Education, FCS, Urban Local Bodies, Health, Agriculture and allied departments etc. ● Business Intelligence Solution (BIS) – the data gathered from the registered, disposed, pending and defaulted can be analyzed scientifically for providing tailor made solutions for bringing in Good Governance
23 JSK’s Attitude to Grievances “Grievances are jewels to be treasured”
24 Ultimate Objective of JSK To strengthen the concept of Good Governance by Restoring Public Faith & Reliability in the Administrative Setup through Effective use of Commonly Available ICT tools.