Presentation on theme: "MLA 7th Edition Formatting and Style Guide"— Presentation transcript:
1 MLA 7th Edition Formatting and Style Guide Websites like this prevent you from having to memorize it all!!Welcome to “MLA Formatting and Style Guide“. This Power Point Presentation is designed to introduce your students to the basics of MLA Formatting and Style. You might want to supplement the presentation with more detailed information available on the OWL’s “MLA 2009 Formatting and Style Guide“ atDesigner: Ethan SproatBased on slide designs from the OWL “APA Formatting and Style Guide “powerpoint by Jennifer Liethen Kunka and Elena Lawrick.Contributors: Tony Russell, Alllen Brizee, Jennifer Liethen Kunka, Joe Barbato, Dave Neyhart, Erin E. Karper, Karl Stolley, Kristen Seas, Tony Russell, and Elizabeth Angeli.
2 Overview This presentation will cover: General MLA guidelines In-text citations (parenthetical and footnote)Formatting quotationsWorks Cited pageFormatting your paper in MLA using Microsoft Word and/or Google DocsThis PPT will cover the 2009 updates to MLA, general guidelines, first page format, section headings, in-text citations, formatting quotations, and the Works Cited page.
3 What is MLA?MLA (Modern Language Association) style formatting is often used in various humanities disciplines.There are two main manuals for MLA formatting. MLA Handbook for Writers of Research Papers, 7th ed. and MLA Style Manual and Guide to Scholarly Publishing, 3rd ed. The Handbook is used mostly by undergraduate and graduate students when writing papers for class. The Style Manual is used by professionals who are formatting documents in preparation for publication (like journal articles, books, book chapters, etc.). Many formatting elements are the same between the two books. This presentation will mostly focus on MLA formatting and style concerns that affect writing research papers.MLA style is often used in the following disciplines: humanities, languages, literature, linguistics, philosophy, communication, religion, and others.MLA format provides writers with a uniform format for document layout and documenting sources. Proper MLA style shows that writers are conscientious of the standards of writing in their respective disciplines. Properly documenting sources also ensures that an author is not plagiarizing.
4 What does MLA regulate? MLA regulates: Document Format In-text citations(way we refer to any method for acknowledging sources while writing)Works Cited(a list of all sourcesused in the paper)This slide presents three basic areas regulated by MLA students need to be aware of—document format, in-text citations, and Works Cited. The following slides provide detailed explanations regarding each area.
5 MLA Update 2009 Changes in MLA: No more underlining (only use italics) Inclusion of publication medium (e.g. Print, Web, etc.)New abbreviations (e.g., “N.p.“ for “no publisher given“)In Summer 2008, the Modern Language Association released its third edition of the MLA Style Manual and Guide to Scholarly Publishing, which publicly unveiled modifications to MLA Style for the upcoming year. These changes go into effect April 2009 with the release of MLA Handbook for Writers of Research Papers (7th edition). General paper formatting (margins, headings, etc.) and in-text citations will remain the same, but all Works Cited style entries will be different from the 6th edition guidelines. The Purdue OWL will begin listing these changes in all our MLA resources in April Here are some of the more noteworthy changes:･No More Underlining! Underlining is no more. MLA now recommends italicizing titles of independently published works (books, periodicals, films, etc).･No More URLs! While website entries will still include authors, article names, and website names, when available, MLA no longer requires URLs. Writers are, however, encouraged to provide a URL if the citation information does not lead readers to easily find the source.･Publication Medium. Every entry receives a medium of publication marker. Most entries will be listed as Print or Web, but other possibilities include Performance, DVD, or TV. Most of these markers will appear at the end of entries; however, markers for Web sources are followed by the date of access.･New Abbreviations. Many web source entries now require a publisher name, a date of publication, and/or page numbers. When no publisher name appears on the website, write N.p. for no publisher given. When sites omit a date of publication, write n.d. for no date. For online journals that appear only online (no print version) or on databases that do not provide pagination, write n. pag. for no pagination.5
6 Your Instructor Knows Best #1 Rule for any formatting style:AlwaysFollow your instructor’sGuidelines* I’ve highlighted some of the changes I made and things that are very important to me, the instructor.Many instructors who require their students to use MLA formatting and citation style have small exceptions to different MLA rules. Every bit of instruction and direction given in this presentation comes with this recommendation: ALWAYS follow the specific instructions given by your instructor.The #2 Rule is BE CONSISTENT. Your formatting style should not change, but remain consistent throughout the paper.6
8 Format: General Guidelines Type on white 8.5“ x 11“ paper (duh)Double-space everything *except the heading*Use 12 pt. Times New Roman font (or similar font)Set all margins to 1 inch on all sidesIndent the first line of paragraphs one half-inch - do not skip extra lines between paragraphsNo “fun fonts”･Type your paper on a computer and print it out on standard, white 8.5 x 11-inch paper･Double-space the text of your paper, and use a legible font (e.g. Times New Roman). Whatever font you choose, MLA recommends that the regular and italics type styles contrast enough that they are recognizable one from another. The font size should be 12 pt･Leave only one space after periods or other punctuation marks (unless otherwise instructed by your instructor).･Set the margins of your document to 1 inch on all sides･Indent the first line of paragraphs one half-inch from the left margin. MLA recommends that you use the Tab key as opposed to pushing the Space Bar five times.
9 Format: General Guidelines (continued) Header with page numbers in the upper right cornerUse italics for titlesEndnotes go on a separate page before your Works Cited page･Create a header that numbers all pages consecutively in the upper right-hand corner, one-half inch from the top and flush with the right margin. (Note: Your instructor may ask that you omit the number on your first page. Always follow your instructor's guidelines.)･Use italics throughout your essay for the titles of longer works and, only when absolutely necessary, providing emphasis･If you have any endnotes, include them on a separate page before your Works Cited page. Entitle the section Notes (centered, unformatted).9
10 Formatting the 1st Page No title page unless specified Create heading in the upper left corner 1st pageYour Name Due Date Instructor/PeriodCenter the paper title (no underlining, italics, quote, or bold)Insert Page numbers in upper right corner, in the header (different from heading). Include your last name and page number.･Do not make a title page for your paper unless specifically requested･In the upper left-hand corner of the first page, list your name, your instructor's name, the course, and the date. Again, be sure to use double-spaced text.･Double space again and center the title.Do not underline, italicize, or place your title in quotation marks; write the title in Title Case (standard capitalization), not in all capital letters.･Use quotation marks and/or italics when referring to other works in your title, just as you would in your text: Fear and Loathing in Las Vegas as Morality Play; Human Weariness in “After Apple Picking“･Double space between the title and the first line of the text.･Create a header in the upper right-hand corner that includes your last name, followed by a space with a page number; number all pages consecutively with Arabic numerals (1, 2, 3, 4, etc.), one-half inch from the top and flush with the right margin. (Note: Your instructor or other readers may ask that you omit last name/page number header on your first page. Always follow instructor guidelines.)10
11 Building a Dream: Reasons to Expand Ross-Ade Stadium Sample 1st PageSmith 1Peter SmithOctober 12, 2008English / Period 6Current Issues EssayBuilding a Dream: Reasons to Expand Ross-Ade StadiumDuring the 2000 football season, the Purdue Boilermakers won the Big Ten Conference Title, earned their first trip to the Rose Bowl in thirty-four years, and played every game in front of a sold-out crowd. Looking ahead….･Do not make a title page for your paper unless specifically requested･In the upper left-hand corner of the first page, list your name, your instructor's name, the course, and the date. Again, be sure to use double-spaced text.･Double space again and center the title.Do not underline, italicize, or place your title in quotation marks; write the title in Title Case (standard capitalization), not in all capital letters.･Use quotation marks and/or italics when referring to other works in your title, just as you would in your text: Fear and Loathing in Las Vegas as Morality Play; Human Weariness in “After Apple Picking“･Double space between the title and the first line of the text.･Create a header in the upper right-hand corner that includes your last name, followed by a space with a page number; number all pages consecutively with Arabic numerals (1, 2, 3, 4, etc.), one-half inch from the top and flush with the right margin. (Note: Your instructor or other readers may ask that you omit last name/page number header on your first page. Always follow instructor guidelines.)11
12 Formatting Section Headings Headings are generally optionalHeadings in essays should be numberedHeadings should be consistent in grammar andformatting but are otherwise up to youSection HeadingsWriters sometimes use Section Headings to improve a document’s readability. These sections may include individual chapters or other named parts of a book or essay.EssaysMLA recommends that when you divide an essay into sections that you number those sections with an Arabic number and a period followed by a space and the section name.BooksMLA does not have a prescribed system of headings for books. If you are only using one level of headings, meaning that all of the sections are distinct and parallel and have no additional sections that fit within them, MLA recommends that these sections resemble one another grammatically. For instance, if your headings are typically short phrases, make all of the headings short phrases (and not, for example, full sentences). Otherwise, the formatting is up to you. It should, however, be consistent throughout the document.If you employ multiple levels of headings (some of your sections have sections within sections), you may want to provide a key of your chosen level headings and their formatting to your instructor or editor.12
13 Sample Section Headings Numbered (all flush left with no underlining, bold, or italics):1. Soil Conservation1.1 Erosion1.2 Terracing2. Water Conservation3. Energy ConservationUnnumbered (by level):Level 1 Heading: bold, flush leftLevel 2 Heading: italics, flush leftLevel 3 Heading: centered, boldLevel 4 Heading: centered, italicsLevel 5 Heading: underlined, flush leftSample Section HeadingsThe sample headings on this slide are meant to be used only as a reference. You may employ whatever system of formatting that works best for you so long as it remains consistent throughout the document.13
15 The Basic Pattern Whatever the style (MLA, APA, Chicago)… Each style has strict rules that MUST be followed for consistency and proper citation of all research.Trying to memorize the format for every type of source in each style is CRAZY. If you learn the pattern and always have something to check it against you will be much happier.
16 The Basic Pattern (Who, What, Where, and When) Need To KnowFor a bookFor a WebpageFor a Scholarly ArticleCreatorMain Author or EditorAuthor (if there is one)AuthorTitle of document, book, article, etcTitle of book“Title of Page”“Title of Article”Editor or CompilerEditor or Translator(if applicable)Organization that compiled online resourcesEditor (if applicable)Identifying Volume, Issue, Number, etc.Volume or EditionIssue and/or NumberPublishing Organization and LocationName of Publisher and City in which it was publishedHost WebsiteName of Scholarly Journal in which article was publishedDate of PublicationYear of PublicationCopyright Date or Last UpdatedDate of Publication (day, month, year)Identify Location (page, URL)Page numbersDate visitedURLPage number within journal
17 Works Cited Page: Books Lastname, Firstname. “Chapter”. Title of Book. Place of Publication: Publisher, Year of Publication. Pages. Medium.Examples:Gleick, James. Chaos: Making a New Science. New York:Penguin, Print.Gillespie, Paula, and Neal Lerner. The Allyn and Bacon Guide toPeer Tutoring. Boston: Allyn, Print.Palmer, William J. Dickens and New Historicism. New York: St.Martin's, Print.---. The Films of the Eighties: A Social History. Carbondale:Southern Illinois UP, Print.Works Cited Page: BooksWhen you are gathering book sources, be sure to make note of the following bibliographic items: author name(s), book title, publication date, publisher, place of publication. The medium of publication for all “hard copy“ books is Print.Book with More Than One AuthorThe first given name appears in last name, first name format; subsequent author names appear in first name last name format. If there are more than three authors, you may choose to list only the first author followed by the phrase et al. (Latin for “and others“) in place of the subsequent authors' names, or you may list all the authors in the order in which their names appear on the title page. (Note that there is a period after “al“ in “et al.“ Also note that there is never a period after the “et“ in “et al.“).Two or More Books by the Same AuthorList works alphabetically by title. (Remember to ignore articles like A, An, and The.) Provide the authorﾕs name in last name, first name format for the first entry only. For each subsequent entry by the same author, use three hyphens and a period.There are many other possible factors that may arise when citing books. For a more complete list of rules and examples see the OWL’s “MLA 2009 Works Cited Page: Books“ at17
18 Works Cited Page: Periodicals Article in a Magazine FormatAuthor(s). “Title of Article.” Title of Periodical Day Month Year:pages. Medium of publication.Example:Buchman, Dana. “A Special Education.” Good HousekeepingMar. 2006: Print.Article in Scholarly Journal FormatAuthor(s). “Title of Article.” Title of Journal Volume.Issue (Year):Duvall, John N. “The (Super)Marketplace of Images: Televisionas Unmediated Mediation in DeLillo's White Noise.” ArizonaQuarterly 50.3 (1994): Print.Article in a MagazineCite by listing the article's author, putting the title of the article in quotations marks, and italicizing the periodical title. Follow with the date of publication. Remember to abbreviate the month. Please note the first example on this slide.An Article in a Scholarly JournalIn previous years, MLA required that researchers determine whether or not a scholarly journal employed continuous pagination (page numbers began at page one in the first issue of the years and page numbers took up where they left off in subsequent ones) or non-continuous pagination (page numbers begin at page one in every subsequent issue) in order to determine whether or not to include issue numbers in bibliographic entries. The MLA Handbook for Writers of Research Papers 7th edition (2009) eliminates this step. Always provide issue numbers, when available. Please note the second example on this slide.There are many other types of periodical publication. For a more thorough list of examples, please see the OWL’s “MLA 2009 Works Cited: Periodicals“ at18
19 Works Cited Page: Web Examples: Editor, author, or compiler name (if available). “Article Name.” Name of Site. Version number. Name of institution/organization affiliated with the site (sponsor or publisher). Date of last update. Medium of publication. Date of access.Examples:Bernstein, Mark. “10 Tips on Writing the Living Web.” A ListApart: For People Who Make Websites. A List ApartMag., 16 Aug Web. 4 May 2009.Felluga, Dino. Guide to Literary and Critical Theory. Purdue U,28 Nov Web. 10 May 2006.“How to Make Vegetarian Chili.” eHow.com. eHow. n.d. Web.24 FebWorks Cited: Electronic Sources (Web Publications)MLA lists electronic sources as Web Publications. Thus, when including the medium of publication for electronic sources, list the medium as Web.Citing an Entire Web SiteIt is necessary to list your date of access because web postings are often updated, and information available on one date may no longer be available later. Be sure to include the complete address for the site. Remember to use n.p. if no publisher name is available and n.d. if not publishing date is given.It is always a good idea to maintain personal copies of electronic information, when possible. It is good practice to print or save Web pages or, better, using a program like Adobe Acrobat, to keep your own copies for future reference. Most Web browsers will include URL/electronic address information when you print, which makes later reference easy. Also, you might use the Bookmark function in your Web browser in order to return to documents more easily.Important Note on the Use of URLs in MLAMLA no longer requires the use of URLs in MLA citations. Because Web addresses are not static (i.e. they change often) and because documents sometimes appear in multiple places on the Web (e.g. on multiple databases), MLA explains that most readers can find electronic sources via title or author searches in Internet Search Engines.For instructors or editors that still wish to require the use of URLs, MLA suggests that the URL appear in angle brackets after the date of access. Break URLs only after slashes. See previous slide comment.There are many other possible kinds of sources that can be cited from the Internet. For a more thorough list of examples, see the OWL’s “MLA 2009 Works Cited: Electronic Sources (Web Publications)“ at19
20 Works Cited Page: The Basics Sample Works Cited Page:Basic Rules･Begin your Works Cited page on a separate page at the end of your research paper. It should have the same one-inch margins and last name, page number header as the rest of your paper.･Label the page Works Cited (do not italicize the words Works Cited or put them in quotation marks) and center the words Works Cited at the top of the page.･Double space all citations, but do not skip spaces between entries.･Indent the second and subsequent lines of citations five spaces so that you create a hanging indent.･List page numbers of sources efficiently, when needed. If you refer to a journal article that appeared on pages 225 through 250, list the page numbers on your Works Cited page asAdditional Basic Rules New to MLA 2009･For every entry, you must determine the Medium of Publication. Most entries will likely be listed as Print or Web sources, but other possibilities may include Film, CD-ROM, or DVD.･Writers are no longer required to provide URLs for Web entries. However, if your instructor or publisher insists on them, include them in angle brackets after the entry and end with a period. For long URLs, break lines only at slashes.･If you're citing an article or a publication that was originally issued in print form but that you retrieved from an online database, you should type the online database name in italics. You do not need to provide subscription information in addition to the database name.Capitalization and Punctuation･Capitalize each word in the titles of articles, books, etc, but do not capitalize articles, short prepositions, or conjunctions unless one is the first word of the title or subtitle･New to MLA 2009: Use italics (instead of underlining) for titles of larger works (books, magazines) and quotation marks for titles of shorter works (poems, articles)Listing Author NamesEntries are listed by author name (or, for entire edited collections, editor names). Author names are written last name first; middle names or middle initials follow the first name.Do not list titles (Dr., Sir, Saint, etc.) or degrees (PhD, MA, DDS, etc.) with names. A book listing an author named “John Bigbrain, PhD“ appears simply as “Bigbrain, John“; do, however, include suffixes like “Jr.“ or “II.“ Putting it all together, a work by Dr. Martin Luther King, Jr. would be cited as “King, Martin Luther, Jr.,“ with the suffix following the first or middle name and a comma.More than One Work by an AuthorIf you have cited more than one work by a particular author, order the entries alphabetically by title, and use three hyphens in place of the author's name for every entry after the first.Work with No Known AuthorAlphabetize works with no known author by their title; use a shortened version of the title in the parenthetical citations in your paper.20
22 In-Text Citations: the Basics MLA most commonly uses PARENTHETICAL CITATIONS – this is what you will use in English classParenthetical citations depend on the medium (e.g. Print, Web, DVD)Parenthetical citations also depend on the source’s entry on the Works Cited pageSignal word in the text is the first thing in the corresponding entry on the Works Cited pageBasic In-Text Citation RulesIn MLA style, referring to the works of others in your text is done by using what is known as parenthetical citation. This method involves placing relevant source information in parentheses after a quote or a paraphrase.General Guidelines･The source information required in a parenthetical citation depends (1.) upon the source medium (e.g. Print, Web, DVD) and (2.) upon the sourceﾕs entry on the Works Cited (bibliography) page.･Any source information that you provide in-text must correspond to the source information on the Works Cited page. More specifically, whatever signal word or phrase you provide to your readers in the text, must be the first thing that appears on the left-hand margin of the corresponding entry in the Works Cited list.22
23 Author-Page Style In-text Example: Wordsworth stated that Romantic poetry was marked by a “spontaneous overflow of powerful feelings” (263).Romantic poetry is characterized by the “spontaneous overflow of powerful feelings” (Wordsworth 263). Wordsworth extensively explored the role of emotion in the creative process (263).Corresponding Works Cited Entry:Wordsworth, William. Lyrical Ballads. London: OxfordUP, Print.In-Text Citations: Author-Page StyleMLA format follows the author-page method of in-text citation. This means that the author's last name and the page number(s) from which the quotation or paraphrase is taken must appear in the text, and a complete reference should appear on your Works Cited page. The author's name may appear either in the sentence itself or in parentheses following the quotation or paraphrase, but the page number(s) should always appear in the parentheses, not in the text of your sentence.The both citations in the in-text examples on this slide, (263) and (Wordsworth 263), tell readers that the information in the sentence can be located on page 263 of a work by an author named Wordsworth. If readers want more information about this source, they can turn to the Works Cited page, where, under the name of Wordsworth, they would find the information in the corresponding Works Cited entry also shown on this slide. Reduce font size on slide to allow breathing room and space. Also, use a different font for the sample text so instructions look different from the excerpt.23
25 Footnotes and Endnotes Footnotes and Endnotes are a one way to tell your readers where you got the information and quotes that appear in your paper.Your goal is to make it easy for your readers to see what sources you used -- and easy to find any that they might want to study further.Unlike other citation formats you may be used to, Footnotes and Endnotes do not appear in the body of the paper, but rather at the end of the page (in the case of a footnote) or the end of a document (in the case of an endnote).
26 Footnotes – The BASICSYour HISTORY CLASSES most commonly uses FOOTNOTE CITATIONS –Use continuous superscript numbers to indicate in-text citationsCorresponding numbers appear at the bottom of the same page, where citations is locatedThe FIRST TIME you cite a source, include the full bibliographic entryEvery SUBSEQUENT time you cite that source in the same paper, you may use the abbreviated citation.
27 Formatting Long Quotations In-text Example:Nelly Dean treats Heathcliff poorly and dehumanizes him throughout her narration:They entirely refused to have it in bed with them, or even in their room, and I had no more sense, so, I put it on the landing of the stairs, hoping it would be gone on the morrow. By chance, or else attracted by hearing his voice, it crept to Mr. Earnshaw's door, and there he found it on quitting his chamber. Inquiries were made as to how it got there; I was obliged to confess, and in recompense for my cowardice and inhumanity was sent out of the house. (Bronte 78)Long QuotationsFor quotations that are four or more lines of verse or prose: place quotations in a free-standing block of text and omit quotation marks. Start the quotation on a new line, with the entire quote indented one inch from the left margin; maintain double-spacing. Only indent the first line of the quotation by a half inch if you are citing multiple paragraphs. Your parenthetical citation should come after the closing punctuation mark. When quoting verse, maintain original line breaks. (You should maintain double-spacing throughout your essay.)27
28 REMEMBER!!!Even if you paraphrase, summarize, or just mention an author’s work, you have to give a reference! Don’t risk plagiarizing!
29 Microsoft Word (Windows 2010) Formatting inMicrosoft Word (Windows 2010)
31 How to add a FootnoteMake sure your cursor is in the location where you want to add the citation.Choose the REFERENCES tab at the top of the page.
32 How to add a Footnote (Continued) 3. Click the icon that says INSERT FOOTNOTE 4. The Footnote should appear at the bottom of the page you are typing on. Now you can add your citation
33 How to add a Footnote (Continued) To Edit your Footnotes:Select the small icon at the bottom right-hand corner near footnotes.
34 How to add a Footnote (Continued) To Edit your Footnotes:Now you can edit the location and number format of your footnotes.
35 How to add an EndnoteAdding a Endnote is very similar to adding a Footnote. Under the REFERENCES tab choose the INSERT ENDNOTE icon. You can still make changes to your endnotes in the same way you did with the footnotes.
36 Other fun features on Word. Have you ever wondered how to:Change the marginsAdd page numbersAdd a headerHanging Indent
45 Creating a Hanging Indent There is no easy way to do this on Google unfortunately… but there is a hard way
46 Creating a Hanging Indent Make sure your bibliography is single spacedPlace your cursor on the second line of the bibliography entryClick ENTER (only click it once. You won’t actually see anything change)
47 Creating a Hanging Indent 4. Click the INCREASE INDENT icon at in the toolbar at the top of the page
53 For More Information The Purdue OWLhttp://owl.english.purdue.edu Purdue Writing HEAV 226Composition textbooksMLA Handbook for Writers of Research Papers, 7th ed.
54 The End Designer: Ethan Sproat Based on slide designs from the OWL “APA Formatting and Style Guide “powerpoint by Jennifer Liethen Kunka.Contributors: Tony Russell, Alllen Brizee, Jennifer Liethen Kunka, Joe Barbato, Dave Neyhart, Erin E. Karper, Karl Stolley, Kristen Seas, Tony Russell, and Elizabeth Angeli.
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